Behavioral Health Services – May 6, 2024 at 5:00 p.m.
| Agency: | City of Page |
|---|---|
| State: | Arizona |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD10030307343970920 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | May 6, 2024 |
| Source: | Members Only |
Attachment Preview
CITY OF PAGE
REQUEST FOR PROPOSALS
BEHAVIORAL HEALTH SERVICES
SUBSTANCE ABUSE RESIDENTIAL TREATMENT FACILITY
ISSUED:
CONTACT PERSON:
Darren Coldwell
City Manager
928.645.4241
dcoldwell@pageaz.gov
APRIL 10, 2024
RFP DUE DATE:
MAY 6, 2024, at 5:00 PM
TABLE OF CONTENTS
REQUEST FOR PROPOSALS
SECTION 1 Introduction........................................................................................................ 3
SECTION 2 Behavioral Health Services – Scope of Services ................................................. 3
SECTION 3 Evaluation and Selection Criteria ....................................................................... 5
SECTION 4 Submittal Requirements and Schedule .............................................................. 6
SECTION 5 Selection Process................................................................................................ 8
SECTION 6 General Information........................................................................................... 9
ATTACHMENTS
Sample Floor Plan – Exhibit A
Sample Ground Lease & Improvements Transfer – Exhibit B
Sample Sub-recipient Funding Agreement – Exhibit C
Certifications
Budget
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SECTION 1: INTRODUCTION
REQUEST FOR PROPOSALS (RFP): BEHAVIORAL HEALTH SERVICES
The City of Page invites proposals from qualified behavioral health agencies for services including
matching funds assistance for a federal Community Development Block Grant (CDBG) to construct a new,
approximately 5,000 square foot shelter and treatment facility, resulting in approximately 16 units of long-
term residential shelter and 8 short-term beds in the City. See Sample Floor Plan attached as Exhibit A.
The selected behavioral health agency will assist with the procurement of construction services to build
the facility, in compliance with applicable laws.
Once construction is completed, the behavioral health agency will be responsible for staffing and
furnishing the facility, and providing a sustainable program of substance abuse and behavioral health
services to adults aged 18 and above of all genders and demographics. The target population is individuals
with substance abuse problems who are displaced or homeless and thereby at high risk of exposure to
COVID-19 and other pandemic-type illnesses. The shelter and treatment facility is being funded primarily
through the Arizona Department of Housing CDBG Program. The City of Page is acting as the pass-through
recipient of the CDBG-CV funds, and providing land for construction of the facility, which will be leased to
the selected agency for a nominal amount with the option to purchase the facility at the end of 5 years;
the purchase price being the appraised value of the undeveloped ground ($315,000). See Exhibit B.
The City is seeking to enter into a sub-recipient funding agreement with the selected agency through
September 30, 2025, which will cover the period of construction and CDBG grant closeout, while the lease
will continue as stated above. See Exhibit C.
The City will select and negotiate with the agency whose submittal is responsive to this RFP and is in the
best interest of the City. Any documents submitted in response to this RFP must provide sufficient detail
and information to allow a complete evaluation of its merit. The instructions contained herein should be
followed for responses to be considered responsive to this RFP. The City reserves the right to cancel this
solicitation at any time.
SECTION 2: BEHAVIORAL HEALTH SERVICES - SCOPE OF SERVICES
The awarded agency will be responsible for services per the details outlined in this section to the
satisfaction of designated City staff. Where applicable, the agency will follow all City codes, ordinances,
procedures, and directives related to the services provided.
The following list of discipline categories and scope of services is not comprehensive, and the City of Page
reserves the right to modify depending on future needs.
GRANT COMPLIANCE AND PROJECT/FACILITY MANAGEMENT SERVICES:
The selected agency, in coordination with the City and Northern Arizona Council of Governments (NACOG),
shall be responsible for:
• Completing and submitting any and all documents that may be required by Arizona Department of
Housing (ADOH) as part of a revised CDBG application.
• Procurement of design and construction services for construction of the facility in compliance with
applicable laws;
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• Entering client data into HMIS accurately, completely, and timely, in accordance with the BOSCOC
HMIS Data Quality Plan and the data quality standards as defined by HUD. Accurate maintenance of
reporting program data into HMIS is required through the term of this contract;
• Maintaining an HMIS Data Completeness Report grade of at least an A (at least ninety-eight percent
(98%)) throughout the term of this contract;
• Maintaining grant-related documents as required by ADOH; and
• All maintenance, repairs and utility costs of the facility as set forth in the Sample Lease (Exhibit B).
Additionally, the selected agency must detail any funding commitments from their own leadership and/or
partner entities to reduce or eliminate the approximately $1.3 million shortfall between the estimated cost of
construction of the facility ($3,055,000) and the available CDBG funds for the project (approximately
$1,750,000).
RESIDENTIAL TREATMENT SERVICES:
The selected agency shall be responsible for:
• Maintaining the substance abuse and residential programs for the local homeless population;
• Providing both short-term and long-term residential treatment components;
• Serving alcohol-intoxicated individuals;
• Facilitating treatment to address other substance use and co-occurring behavioral health disorders, in
addition to alcohol dependence;
• Providing drug and alcohol withdrawal care and surveillance;
• Obtaining licensure through the State of Arizona, managed care organizations, etc. to operate the
programs;
• Providing crisis-management services;
• Providing culturally-competent services to the population served, including consideration of Native
American wellness and healing traditions/customs;
• Providing basic necessities and meals to residents;
• Creating individualized client treatment plans that include discharge and aftercare considerations; and
• Providing preventive services to reduce clients’ risk of contracting COVID-19 and other communicable
diseases, such as health education and access to vaccinations.
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SECTION 3: EVALUATION AND SELECTION CRITERIA
Submittals will be evaluated based on the criteria set forth herein including but not limited to
qualifications, demonstrated past performance, quality of submittal, availability, and ability to meet City
needs and requirements.
Submittals will be scored using the following specific criteria and based on a maximum of 100 points.
Submittals will be evaluated by a Selection Committee comprised of representatives of the City of Page.
• The Selection Committee will screen and rank all submittals to determine the candidates to
participate in interviews.
• The Selection Committee may conduct interviews to choose with agencies submitting proposals.
• Final approval to enter into a sub-recipient funding agreement and ground lease/improvements transfer with
the selected agency will be determined by the Page City Council.
The City reserves the right to solicit additional information from any and all proposers and will be the sole
judge of the merits of the proposals received. The City reserves the right to waive any informalities in the
submittals, whether technical or substantial in nature, and to negotiate with any and all proposers. The
City reserves the right to reject any and all submittals if it is deemed in the best interest of the City.
All proposers will be notified of the results within thirty (30) days after the close of the RFP period.
The scoring breakdown is as follows:
Criteria
1. General qualifications and previous experience with providing similar behavioral health and
substance abuse treatment services.
2. Ability to commit matching funds to the construction and furnishing of the facility, and to
provide a five-year operating budget that demonstrates sustainability.
4. Understanding of the Scope of Services and ability to complete the work successfully.
5. The team’s services delivery approach and demonstrated ability to meet standard City
contract requirements.
TOTAL
Points
30
30
30
10
100
Acceptance of Evaluation Methodology. By submitting its proposal in response to this RFP, proposer
acknowledges and accepts the evaluation process, the established criteria and associated scoring
system, and that determination of the “most qualified” agency will require subjective judgments by the
City.
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