Provide Professional Project Management Services

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Agency: City of Anchorage
State: Alaska
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
  • R - Professional, Administrative and Management Support Services
  • U - Education and Training Services
Opps ID: NBD10077485583742305
Posted Date: Mar 15, 2024
Due Date: Apr 16, 2024
Solicitation No: 2024P014
Source: Members Only

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Municipality of Anchorage
Dave Bronson, Mayor
Purchasing Department
March 14, 2024
REQUEST FOR PROPOSAL
RFP 2024P014
Provide Professional Project Management Services
The Municipality of Anchorage is an equal opportunity employer.
Enclosed is pertinent information for use in preparing your proposal.
Pre-Proposal Conference:
Site Visit:
Questions Due:
Proposals Due:
2:00 P.M. Local Time, March 27, 2024
N/A
12:00 P.M. Local Time, March 28, 2024
12:00 P.M. Local Time, April 16, 2024
ONE SIGNED ORIGINAL, single sided, unbound, of your proposal must be submitted. In addition
to the copy, a flash-drive containing a PDF copy of the complete proposal, including attachments
must also be provided.
If applicable, the call-in phone number for Pre-Bid Conferences is 907-343-6089. Conference
lines are opened 5 minutes prior to the Pre-Bid Conference times. To attend meetings in
person; you may do so at 632 W. 6th Avenue, Suite 520, Anchorage, AK 99501. FOR AUXILIARY
AIDS, SERVICES, OR SPECIAL MODIFICATIONS TO PARTICIPATE PLEASE CONTACT THE
PURCHASING DEPARTMENT TO REQUEST REASONABLE ACCOMMODATIONS AT 907-343-4590;
OR wwpur@muni.org
For further information contact Purchasing at (907) 343-4590 or email wwpur@muni.org. All
correspondence should include the RFP number and title.
The Municipality of Anchorage reserves the right to reject any and all proposals and to waive
any informalities in procedures.
Sincerely,
Chris Hunter
Deputy Purchasing Director
632 West 6th Ave., Suite 520 | Mail: P.O. Box 196650 | Anchorage, Alaska 99519-6650 | www.muni.org | Phone: 907-343-4590
MUNICIPALITY OF ANCHORAGE
ANCHORAGE WATER AND WASTEWATER UTILITY
Request for Proposals 2024P014
Professional Program / Project Management Services Term Contract
Section 1 - General Information
Section 2 - Rules Governing Competition
Section 3 - Scope of Work
Section 4 - Proposal and Submission Requirements
Section 5 - Evaluation Criteria and Process
Section 6 - Selection Process
Section 7 - Sample Contract
Section 8 - Attachments
1.0 GENERAL INFORMATION
1.1 Purpose
The Anchorage Water and Wastewater Utility (AWWU) is soliciting proposals from
qualified firms to provide professional program and project management services in
the capacity of an independent Program Management Office (PMO). The role of the
PMO is to provide comprehensive administration and management of a Program
encompassing multiple Federally Funded special projects (henceforth referred to as
the “Program”).
The Federally Funded special projects comprising the Program are focused on, but
not limited to, the expansion and improvement of AWWU’s water and sewer system
capabilities which exemplifies AWWU’s commitment to safeguarding the health and
welfare of the public and the environment. The program will be managed concurrently
but separate from AWWU’s existing Capital Improvements Program (CIP), which is
dedicated to sustaining the Utility’s existing services and infrastructure. The
foundational goals of the Program include increased public safety, increased public
health, economic development opportunities, and support for equitable distribution of
system benefits.
Recognizing the importance of enhancing, and expanding infrastructure and services
in a sustainable manner, and ensuring that the Federal funds received for this project
are managed to the highest possible standard, AWWU is soliciting submissions from
reputable, qualified firms to provide professional program and project management
services for the Program and all its constituent projects.
While the intent of the Program is to manage AWWU projects, it is also envisioned
to execute projects that may include tangential economic development projects that
benefit AWWU.
RFP 2024P014
Professional Program / Project Management Services Term Contract
Page 1 of 27
1.2 Background
AWWU is the largest water and wastewater utility in Alaska, serving the greater
Municipality of Anchorage (MOA). The Utility serves over 400,000 Alaskans, 1.8
million tourists, and supports critical infrastructure, including Joint Base Elmendorf-
Richardson, the Port of Anchorage, and the Anchorage International Airport. The
service area extends from Eklutna in the north to Girdwood in the south, and
encompasses over 1,600 miles of pipe, 15,000 manholes, 240 remote facilities, 13
wells, and 5 treatment plants. AWWU is structured as a singular organization with a
common labor pool, comprised of two separate economic and regulated entities: the
Anchorage Water Utility (AWU) and the Anchorage Wastewater Utility (ASU).
AWWU’s mission is to provide safe and reliable water and wastewater services
today, and into the future, safeguarding the health and welfare of the public in our
community and the environment in which we live.
Toward this aim, AWWU has been granted a significant allocation of Congressionally
Directed Spending (CDS) funds to support projects aimed explicitly at enhancing the
health and welfare of the community. These projects will expand water for access
and fire mitigation in underserved areas and expand access to clean water and
sanitary sewer services to a greater portion of the Anchorage public. Though the
CDS funded projects are the primary focus of the Program, AWWU will continue to
pursue other grant funding opportunities and any resultant projects may be
incorporated into the Program.
At a minimum, it should be anticipated that the PMO will manage projects with a net
value of $15M - $20M per year for the duration of the PMO performance period.
Based on availability of funding, it is possible that the Program could grow
significantly larger after the first year of the contract. As such, the experience and
qualifications of the PMO as described in Section 3 are set at a level commensurate
with the management of a larger program. AWWU’s intent is to have the PMO under
contract early 2024.
1.3 Contract Award
AWWU will award one (1) contract for professional program/project management
services under this RFP. The proposal should address the proposer’s capabilities to
perform all aspects of the program/project management process and substantiate
the proposer’s methodologies and approach to completing the requested work as
described herein.
This Agreement shall be for a term of five (5) years from the Effective Date (“Term”),
unless earlier terminated pursuant to this Agreement. This Agreement may be
extended for two (2) additional one-year periods upon mutual consent of the parties.
If the PMO has incomplete Task Orders prior to the expiration of the Term, the PMO
is still obligated to complete the Task Orders regardless of whether MOA exercised
any option or otherwise extended the term of this Agreement.
1.4 Questions
Any questions regarding this Request for Proposal are to be submitted in writing to:
RFP 2024P014
Professional Program / Project Management Services Term Contract
Page 2 of 27
Municipality of Anchorage
Purchasing Department
wwpur@muni.org
For ease of identification please identify the RFP number in the subject line of any
correspondence.
Purchasing Office hours of operation are: 8:00 a.m. to 5:00 p.m. local time Monday
through Friday, excluding Municipal holidays. All questions must be received prior
to the deadline indicated on the RFP cover letter.
1.5 Preparation Costs
The Municipality will not be responsible for proposal preparation costs, nor for costs
including attorney fees associated with any (administrative, judicial, or otherwise)
challenge to the determination of the highest ranked Proposer and/or award of
contract and/or rejection of proposal. By submitting a proposal each Proposer agrees
to be bound in this respect and waives all claims to such costs and fees.
2.0 RULES GOVERNING COMPETITION
2.1 Examination of Proposals
Proposers should carefully examine the entire RFP and any addenda thereto, and
all related materials and data referenced in the RFP. Proposers should become fully
aware of the nature of the work and the conditions likely to be encountered in
performing the work.
2.2 Proposal Acceptance Period
Award of this proposal is anticipated to be announced within 45 calendar days,
although all offers must be complete and irrevocable for 90 calendar days following
the submission date.
2.3 Confidentiality
The content of all proposals will be kept confidential until the selection of the
Contractor is publicly announced. At that time the selected proposal is open for
review. After the award of the Contract, all proposals will then become public
information.
2.4 Proposal Format
Proposals are to be prepared in such a way as to provide a straightforward, concise
delineation of the Proposer's capabilities to satisfy the requirements of this RFP.
Emphasis should be concentrated on
1) conformance to the RFP instructions.
2) responsiveness to the RFP requirements.
3) completeness and clarity of content.
2.5 Signature Requirements
All proposals must be signed by an officer or other agent of a corporate vendor if
authorized to sign contracts on its behalf; a member of a partnership; the owner of a
privately-owned vendor; or other agent if properly authorized by a power of attorney
RFP 2024P014
Professional Program / Project Management Services Term Contract
Page 3 of 27
or equivalent document. Signature on the “Letter of Transmittal” (See Para 4.3.4) will
meet this requirement.
Failure to sign the Proposal is grounds for rejection. The name and title of the
individual(s) signing the proposal must be clearly shown immediately below the
signature.
2.6 Proposal Submission Requirements
2.6.1 ONE ORIGINAL, single sided unbound, plus seven (7) complete
copies of the proposal must be received by the Municipality prior to the
date and time specified in the cover letter. Copies may be bound or
enclosed in folders/binders.
2.6.2 IN ADDITION to the copies required by paragraph 2.6.1 above, provide a
flash drive containing a PDF copy of the complete proposal, including
attachments.
2.6.3 All copies of the proposals shall be submitted in a single sealed cover
which shall be plainly marked as a Request for Proposal Response with
the Number and Title prominently displayed on the outside of the package.
2.6.4 Proposals must be delivered or mailed to:
Physical Address
Municipality of Anchorage
Purchasing Department
632 W. Sixth Avenue, Suite 520
Anchorage, AK 99501
2.7 News Releases
News releases by or on the behalf of any Proposer pertaining to the award resulting
from the RFP shall not be made without prior written approval of the Municipal
Purchasing Director.
2.8 Disposition of Proposals
All materials submitted in response to this RFP will become the property of the
Municipality of Anchorage. One copy of the submitted material shall be retained for
the official files of the Purchasing Department and will become public record after
award of the Contract.
2.9 Oral Change/Interpretation
No oral change or interpretation of any provision contained in this RFP is valid
whether issued at a pre-proposal conference or otherwise. Written addenda will be
issued when changes, clarifications, or amendments to proposal documents are
deemed necessary by the Municipality.
2.10 Modification/Withdrawal of Proposals
A Proposer may withdraw a proposal at any time prior to the final submission date
by sending written notification of its withdrawal, signed by an agent authorized to
represent the agency. The Proposer may thereafter submit a new proposal prior to
the final submission date; or submit written modification or addition to a proposal prior
RFP 2024P014
Professional Program / Project Management Services Term Contract
Page 4 of 27
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