Fire Alarm Testing and Inspection
|Level of Government:||State & Local|
|Posted Date:||Jan 10, 2021|
|Due Date:||Jan 26, 2021|
|RFB/RFP||Due Date||Description||Document||Pre-bid Conference|
|20-0062||1/26/2021 1:45:00 PM||Fire Alarm Testing and Inspection|
SEDGWICK COUNTY, KANSAS
DIVISION OF FINANCE
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
December 18, 2020
REQUEST FOR BID
FIRE ALARM TESTING AND INSPECTION
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids from a qualified firm to perform National
Fire Protection Association (NFPA) Semi-Annual visual inspections on noted facilities and Annual Inspection and Testing
on all facilities, and submit a report on all fire alarm devices in the Sedgwick County facilities as listed in the attached
solicitation document. If your firm is interested in submitting a response, please do so in accordance with the instructions
contained within the attached Request for Bid. Responses are due no later than 1:45 pm CST, January 26, 2021.
All contact concerning this solicitation shall be made through the Purchasing Section. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Section in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Table of Contents
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 511,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids from qualified firms to perform NFPA Semi-Annual visual inspection and Annual
Inspection and testing, and to submit report on all fire alarm devices in accordance with the specifications outlined, for
multiple Sedgwick County facilities.
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Sedgwick County Purchasing Section
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, JANUARY 26, 2021. Responses must be sealed
and marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or
incomplete responses will not be accepted and will not receive consideration for final award.
Bid responses will be acknowledged and read into record at bid opening which will occur at 2:00 pm CST on the due date.
III. Scope of Work
Items listed in this section are requirements to completion of services under this contract.
The county desires the most advantageous service(s) and product(s) available. The following specifications outline the
minimum requirements for this RFB. Minimum requirements are provided to assist vendors in submitting a thorough
response that meets the county’s objectives.
• Vendor will provide Semi-Annual visual inspection on noted facilities and Annual inspection and testing services on
all facilities to ensure appropriate functioning of fire alarm systems to help maximize safety of constituents and
employees in several county operated facilities. The facilities being serviced under this contract are used for a variety
of purposes including office, detention, and conference space as well as parking. In an attempt to gain efficiency in
contracting, this contract will be initiated in increments as current contracts expire; please note each list of facilities
has been separated by page break according to initiation date. Actual number and type of device may vary slightly,
however vendor will be responsible for actual device type/count. Sedgwick County reserves the right to discontinue or
add testing, with a 30-day written notice, as facilities are sold/purchased. Any bid submitted must contain complete
pricing for the following services.
1. Perform NFPA Semi-Annual visual inspection and Annual inspection and testing of all panels, control units,
power supplies, batteries, fuses, lamps/LEDs, controls switches, dampers, communications, interface
equipments, trouble signals, ground fault monitoring, auxiliary, initiating and indicating devices at each
2. Must provide a detailed written report of all inspection and testing conducted (Semi-Annual and Annual)
within 21 days of completion of work.
Vendor will not be responsible for supplying materials or service to address failing devices.
Service to begin at the following facilities February 1, 2021 or upon contract execution:
Juvenile Detention Facility, 700 S. Hydraulic St., Wichita, KS 67211(Semi-Annual visual and Annual testing)
Juvenile Residential Facility, 881 S. Minnesota Ave., Wichita, KS 67211(Semi-Annual visual and Annual testing)
Sedgwick County Offender Assessment Program (SCOAP), 1710 E Morris, Wichita, KS 67211 (Semi-Annual visual
and Annual testing)
Adult Detention Facility, 141 W. Elm St., Wichita, KS 67203
Pull Station Ion/photo Det. Duct Det. Heat Det. Waterflow Sprinkler Ta. Audio/Vis.
* Actual numbers may vary slightly and some facilities have IAM and RIAM monitors.
Juvenile Detention also has two (2) beam detectors, two (2) network annunciators, three (3) remote power supplies, and 10
Adult Detention also has 114 dampers, 14 auxiliary, and 39 supervisory devices.
SCOAP has 1 emergency push button, 12 strobes
Adult Detention – Simplex Grinnell 4020-8003 (5)
Adult Detention – Simplex Grinnell 4100-9111 (3)
Service to begin at the following facilities April 1, 2021:
Regional Forensic Science Center, 1109 N. Minneapolis St., Wichita, KS 67214
Service to begin at the following facilities May 1, 2021:
Ark Valley Lodge, 615 N. Main St., Wichita, KS 67203
EMS Administration, 1015 W. Stillwell St., Wichita, KS 67213
Extension Service, 7001 W. 21st St. N., Wichita, KS 67205
Historic Courthouse, 510 N. Main St., Wichita, KS 67203
Juvenile Courthouse, 1900 E. Morris St., Wichita, KS 67211*
Main Courthouse, 525 N. Main St., Wichita, KS 67203
Munger, 538 N. Main St., Wichita, KS 67203
Parking Garage, 603 N. Main St., Wichita, KS 67203
Jail Annex, 701 W. Harry St., Wichita, KS 67213 (Semi-Annual visual and Annual testing)
Fleet Management Building, 1021 W. Stillwell St., Wichita, KS 67213
Office of the Medical Director (OMD), 200 W Murdock, Wichita, KS 67213
Douglas Tag Office, 2525 W. Douglas 67213
Crisis Intervention Services (CIS), 635 N. Main 672039 (Semi-Annual visual and Annual testing)
Adult Residential Facility (RASC), 622 E. Central 67202 (Semi-Annual visual and Annual testing)
Pull Station Ion/photo De Duct Det. Heat Det. Waterflow Sprinkler Ta. Audio/Vis.
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