Harm Reduction Navigator Stipends for Naloxone Distribution and Education about Harm Reduction and Overdose Prevention as part of the OD2A: Local Grant

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Agency:	Sedgwick County
State:	Kansas
Level of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment U - Education and Training Services
Opps ID:	NBD10107326145690489
Posted Date:	Dec 13, 2023
Due Date:	Feb 6, 2024
Solicitation No:	23-0083
Source:	Members Only

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
23-0083	2/6/2024 1:45:00 PM	Harm Reduction Navigator Stipends for Naloxone Distribution and Education about Harm Reduction and Overdose Prevention as part of the OD2A: Local Grant	RFP

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SEDGWICK COUNTY, KANSAS

DIVISION OF FINANCE DEPARTMENT

Purchasing Department

100 N. Broadway, Suite 610 ~ Wichita, KS 67202

Phone: 316 660-7255 Fax: 316 660-1839

https://www.sedgwickcounty.org/finance/purchasing/

requests-for-bid-and-proposal/

REQUEST FOR PROPOSAL

RFP #23-0083

HARM REDUCTION NAVIGATOR STIPENDS FOR NALOXONE DISTRIBUTION AND EDUCATION

ABOUT HARM REDUCTION AND OVERDOSE PREVENTION AS PART OF THE OD2A: LOCAL GRANT

December 12, 2023

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to fund navigators that will

distribute naloxone and provide education on harm reduction and overdose prevention. If your firm is interested in

submitting a response, please do so in accordance with the instructions contained within the attached Request for

Proposal. Responses are due no later than 1:45 pm CST, FEBRUARY 6, 2024.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Joseph Thomas

Purchasing Director

JT/ks

RFP #23-0083

Sedgwick County…Working for you

Table of Contents

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Outcomes

VII. Project Deliverables as per Scope of Work

VIII. Sedgwick County’s Responsibilities

IX. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

X. Required Response Content

XI. Response Form

XII. Scope of Work Checklist

XIII. Operational Form

XIV. Qualifications and Expertise Form

XV. Budget Narrative

Reference 1. OD2A Harm Reduction Navigator Stipends Quarterly Report

RFP #23-0083

Sedgwick County…Working for you

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties. It is the sixteenth

largest in area, with 1,008 square miles, and reportedly has the second highest per capita wealth among Kansas’ counties.

Organizationally, the county is a Commission/Manager entity, employs about 2,500 persons, and hosts or provides a full

range of municipal services, e.g. – public safety, public works, criminal justice, recreation, entertainment, cultural,

human/social, and education.

Sedgwick County has a total population of 523,828 as of 2021. A majority of this population (395,699) live in Wichita, the

largest city in Kansas. The Sedgwick County Health Department (SCHD) serves all within the county, providing services

related to immunizations, family planning, disease investigation, data analysis, and supporting pregnant women and those

with young children, among other services.

Sedgwick County opioid deaths have increased over time. Local data shows an increase in opioid-associated deaths from

28 in 2018 to 90 in 2020. Drug-associated deaths have increased from 28 deaths in 2000 to 153 deaths in 2020. County

resident-associated deaths are most closely tied to opioids. Opioid-related emergency room visits in Sedgwick County

amounted to almost twice as much as the state of Kansas as a whole in 2021.

Overdose affects individuals, families, and communities, and there is an urgent need to support overdose prevention at the

local level. SCHD has been awarded the Overdose Data to Action: Limiting Overdose through Collaborative Actions in

Localities (OD2A: LOCAL) (OD2A) federal cooperative agreement. This funding supports jurisdictions in collecting high

quality, comprehensive, and timely data on nonfatal and fatal overdoses and in using those data to inform prevention and

response efforts. OD2A focuses on understanding and tracking the complex and changing nature of the drug overdose

epidemic and highlights the need for seamless integration of data into prevention strategies. OD2A funding focuses on

opioids, stimulants, and polysubstance use involving opioids and/or stimulants. OD2A funds collaborative efforts on linkage

to care, training of medical providers and the community, harm reduction, and increased data monitoring.

Some OD2A activities require the SCHD to contract with other organizations for the duration of the grant period which

begins September 1, 2023 and ends August 31, 2028. Funding is provided by the Centers for Disease Control and Prevention

(CDC) yearly as grant deliverables are met and funding is available.

RFP #23-0083

Sedgwick County…Working for you

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to fund navigators that will

distribute naloxone and provide education on harm reduction and overdose prevention. The following objectives have been

identified for this contract:

1. Acquire naloxone distribution services meeting the parameters, conditions and mandatory requirements presented

in the document.

2. Acquire individual and group harm reduction and overdose prevention education services meeting the parameters,

conditions and mandatory requirements presented in the document.

3. Establish contract pricing with the vendor that has the best proven performance, service and customer satisfaction.

4. Acquire services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Joseph Thomas

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, FEBRUARY 6, 2024. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

The OD2A: LOCAL grant and overdose prevention requires a multifactor, community-wide, data-driven approach. The

funding helps build a community infrastructure of overdose surveillance, harm reduction, recovery, and care in Sedgwick

County. Addressing disparities is an overarching goal. Activities must be culturally-relevant to those disproportionately

affected by overdose and historically underserved. For the OD2A: LOCAL funding, Sedgwick County Health Department

(SCHD) focuses on the following people: Black African Americans, people ages 15-25, people who are unhoused and

veterans. Part of the grant requires integrating harm reduction strategies and principles and reducing health inequities

related to overdose by closing gaps in access to care and services. activities, including harm reduction education and

naloxone distribution. Overarching OD2A education outcomes are to increase treatment entry, reduce drug use frequency

and high-risk drug use practices, and improve the overall health of people who use drugs (PWUD), with a focus on

reducing overdose.

RFP #23-0083

Sedgwick County…Working for you

This Request for Proposal (RFP) outlines one of the SCHD activities within OD2A: LOCAL grant. The RFP will identify

one firm or firms that can hire, train and provide stipends for navigators who distribute naloxone and train community

residents and other organizations about harm reduction and overdose prevention. Navigators will be primarily ages 15-25

and/or those with substance use lived experience. Lived experience is individuals who self-identify as having experienced

substance use conditions and their family members. Harm reduction and overdose prevention education by navigators will

be informal one-on-one with clients (individual) and also pre-planned group sessions. This funding will enhance the

capacity for organizations who are currently doing this work in areas of Wichita with high risk for overdose and

populations who are unhoused. Vendors will provide data to SCHD for analysis.

OD2A:LOCAL funds cannot be used to purchase naloxone. Proposers must have an existing supply of naloxone to

apply to this Request for Proposal.

Harm Reduction

Navigator

Table A. Harm Reduction Navigator Stipend Funding per Grant Year

(Subject to change based on budget variations year to year.)

Year 1

Year 2

Year 3

Year 4

(09/01/2023 – (09/01/2024 – (09/01/2025 – (09/01/2026 –

08/31/2024)

08/31/2025)

08/31/2026)

08/31/2027)

$14,110

$7,200

$4,800

$2,400

Year 5

(09/01/2027 –

08/31/2028)

$2,400

Specific Activities

Vendor must communicate with SCHD at least monthly on all activities under this contract. Proposer must meet the

parameters, conditions and mandatory requirements as outlined below. Funding for each year may vary, will be monitored

by SCHD, and will have a do not exceed annual amount. SCHD will perform quarterly site visits to ensure deliverables

are accomplished. The site visit report is found in Reference 1 OD2A Harm Reduction Navigator Stipends Quarterly

Report. Payment for services can be invoiced monthly. Properly submitted invoices and/or billing statements will be paid

within thirty (30) calendar days of receipt by County. Funding can be withheld if deliverables are not met.

Proposer must meet the parameters, conditions and mandatory requirements for naloxone distribution and harm reduction

education as outlined below and in Reference 1.

1. Vendor must:

a. Hire navigators to distribute naloxone and provide harm reduction and overdose prevention education to the

following populations: Black African Americans, people ages 15-25, people who are unhoused and veterans.

i. At least 50% of navigators hired by vendor must be ages 15-25 and/or those with substance use lived

experience. In Year 5, one Navigator must meet these criteria.

ii. The suggested number of Navigators funded by this grant is as follows: Year 1 = 5; Year 2 = 3; Year 3 =

2; and Years 4 and 5 = 1.

iii. The suggested estimate of funds per month per Navigator is $200 per month. This is 10 hours per month

for $20 per hour.

iv. The minimum amount of funds necessary should be used for program implementation and sustainability.

b. Train navigators within one week of hire or before first distribution or education event after hire. Train them to

distribute naloxone; provide individual and group education on harm reduction, naloxone use and overdose

prevention; and perform outreach to people in need of care and services for substance use disorder (SUD).

c. For group trainings by Navigators:

i. Provide harm reduction and overdose prevention education to groups that are predominately Black

African American, people ages 15-25, people who are unhoused and/or veterans.

ii. At the trainings, provide materials related to the trainings such as handouts and administer post

presentation surveys to assess training effectiveness.

iii. Provide certificate of attendance to attendees.

RFP #23-0083

Sedgwick County…Working for you

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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