3/4 Ton 4WD Crew Cab Truck w/Single Wheel Rear Axle

Agency: Sedgwick County
State: Kansas
Level of Government: State & Local
Category:
  • 23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Opps ID: NBD10107805529127126
Posted Date: Jan 8, 2021
Due Date: Jan 12, 2021
Solicitation No: 20-0072
Source: Members Only
RFB/RFP Due Date Description Document Pre-bid Conference
20-0072 1/12/2021 1:45:00 PM 3/4 Ton 4WD Crew Cab Truck w/Single Wheel Rear Axle

Attachment Preview

SEDGWICK COUNTY, KANSAS
FINANCE DEPARTMENT
Purchasing Section
525 N. Main, Suite 823 ~ Wichita, KS 67203
Phone: 316 660-7255 Fax: 316 383-7055
https://www.sedgwickcounty.org/finance/purchasing/reque
sts-for-bid-and-proposal/
REQUEST FOR BID
RFB #20-0072
¾ TON 4WD CREW CAB TRUCK W/SINGLE WHEEL REAR AXLE
December 22, 2020
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for a ¾ Ton 4WD Crew Cab Truck
W/Single Wheel Rear Axle. If your firm is interested in submitting a response, please do so in accordance with the
instructions contained within the attached Request for Bid. Responses are due no later than 1:45 pm CST, Tuesday,
January 12, 2021.
All contact concerning this solicitation shall be made through the Purchasing Section. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Section in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Sincerely,
Britt Rosencutter
Purchasing Agent
BR/ch
RFB #20-0072
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Sedgwick County….Working for You
Table of Contents
I.
Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
RFB #20-0072
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Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 511,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the County is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate, submit one (1) original, one (1) copy, AND one (1)
electronic copy (PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Britt Rosencutter
Sedgwick County Purchasing Section
525 N. Main, Suite 823
Wichita, KS 67203
SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, January 12, 2021. Responses must be sealed
and marked on the lower left-hand corner with the firm name and address, bid number, and bid due date. Late or
incomplete responses will not be accepted and will not receive consideration for final award.
Bid responses will be acknowledged and read into record at bid opening which will occur at 2:00 p.m. CDT, on the due
date.
III. Scope of Work
Provide a ¾ Ton 4WD Crew Cab Truck W/Single Wheel Rear Axle.
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted in writing to Britt Rosencutter at
britt.rosencutter@sedgwick.gov by 5:00 pm CST, Tuesday, December 29, 2020. Any questions of a substantive nature
will be answered in written form as an addendum and posted on the purchasing website at
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column
associated with this bid number by 5:00 pm CST, Wednesday December 30, 2020. Firms are responsible for checking
the website and acknowledging any addenda on their bid response form.
RFB #20-0072
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Sedgwick County….Working for You
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)
and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for
award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any
exceptions to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Have the capacity to acquire all required permits, bonds, escrows or insurances.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Section at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
Clarification, Information and Questions submitted in writing by 5:00 pm CST
Addendum Issued
Sealed Bid due before 1:45pm CST
Board of Bids and Contracts Recommendation
Board of County Commission Award
December 22, 2020
December 29, 2020
December 30, 2020
January 12, 2021
January 14, 2021
January 20, 2021
E. Contract Period and Payment Terms
Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is
understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to
meet the obligations hereunder, either party reserves the right to terminate this agreement upon thirty (30) days prior
written notice to the other. Payment will be remitted following receipt of monthly detailed invoice.
Payment and Invoice Provisions
https://www.sedgwickcounty.org/media/39239/payment_and_invoice_provisions.pdf
F. Insurance Requirements
Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required,
Contractor’s professional liability/ errors and omissions insurance shall (i) have a policy retroactive date prior to the
date any professional services are provided for this project, and (ii) be maintained for a minimum of 3 years past
completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County listed as an
additional insured, except for professional liability, workers’ compensation and employer’s liability. Certificate shall
be provided prior to award of contract. Certificate shall remain in force during the duration of the project/services
and will not be canceled, reduced, modified, limited, or restricted until thirty (30) days after County receives written
notice of such change. All insurance must be with an insurance company with a minimum BEST rating of A-VIII and
licensed to do business in the State of Kansas (must be acknowledged on the bid/proposal response form).
NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in
your proposal response and also be noted on the certificate of insurance.
It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum insurance
requirements. Contractor shall obtain the above referenced certificate(s) of insurance, and in accordance with this
Agreement, provide copies of such certificates to County.
RFB #20-0072
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Sedgwick County….Working for You
Workers’ Compensation:
Applicable coverage per State Statutes
Employer’s Liability Insurance:
$500,000.00
Commercial General Liability Insurance (on form CG 00 01 04 13 or its equivalent):
Each Occurrence
$1,000,000.00
General Aggregate, per project
$2,000,000.00
Personal Injury
$1,000,000.00
Products and Completed Operations Aggregate
$2,000,000.00
Automobile Liability:
Combined single limit
$500,000.00
Umbrella Liability:
Following form for both the general liability and automobile
____ Required/ _X___ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
Professional Liability/ Errors & Omissions Insurance:
____ Required/ _X___ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
Pollution Liability Insurance:
____ Required/ __X__ Not Required
Each Claim
$1,000,000.00
Aggregate
$1,000,000.00
Special Risks or Circumstances:
Entity reserves the right to modify, by written contract, these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage, or other special circumstances.
G. Indemnification
To the fullest extent of the law, the provider, its subcontractor, agents, servants, officers or employees shall indemnify
and hold harmless Sedgwick County, including, but not limited to, its elected and appointed officials, officers,
employees and agents, from any and all claims brought by any person or entity whatsoever, arising from any act, error,
or omission of the provider during the provider’s performance of the agreement or any other agreements of the
provider entered into by reason thereof. The provider shall indemnify and defend Sedgwick County, including, but not
limited to, its elected and appointed officials, officers, employees and agents, with respect to any claim arising, or
alleged to have arisen from negligence, and/or willful, wanton or reckless acts or omissions of the provider, its
subcontractor, agents, servants, officers, or employees and any and all losses or liabilities resulting from any such
claims, including, but not limited to, damage awards, costs and reasonable attorney’s fees. This indemnification shall
not be affected by any other portions of the agreement relating to insurance requirements. The provider agrees that it
will procure and keep in force at all times at its own expense insurance in accordance with these specifications.
RFB #20-0072
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Sedgwick County….Working for You
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