VAULT COOLING SYSTEM REPLACEMENT - MPL LOCAL HISTORY

Agency: City of Mobile
State: Alabama
Level of Government: State & Local
Category:
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD10135905094604987
Posted Date: Feb 11, 2019
Due Date: Feb 25, 2019
Solicitation No: MP-104-19
Source: Members Only
VAULT COOLING SYSTEM REPLACEMENT - MPL LOCAL HISTORY
Facilities Maintenance

Bid #: MP-104-19

Date Posted: Monday, Feb 11, 2019

Date Due: Monday, Feb 25, 2019

Time of bid opening: 3:00pm

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It is the responsibility of the BIDDER to check for, download and to include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID issued by the City of Mobile. Failure to download and include ADDENDUM(s) in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or e-mailed will be rejected. This is a sealed bid. All responses must be submitted in a sealed envelope with the bid number on the outside of the envelope with the bid opening date. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the at the location or address specifically directed in the specification by the date and time prescribed.


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CITY OF MOBILE – FM-104-19
VAULT COOLING SYSTEM REPLACEMENT
MOBILE PUBLIC LIBRARY LOCAL HISTORY
CITY OF MOBILE ALABAMA
REQUEST FOR QUOTES
FEBRUARY 7, 2019
The City of Mobile will receive quotes for the following Project:
Project Name:
Vault Cooling System Replacement
Project Location:
Mobile Public Library – Local History and Genealogy Branch
753 Government St.
Mobile, AL 36602
Project Number: MP-104-19
Summary of Work: Contractor shall furnish all labor, material, tools and equipment, and perform
all work required to remove the existing equipment and install a new cooling system in strict
accordance with the Scope of Work (attached as Exhibit A) and the Contract Documents, all of which
are made part hereof, as prepared by or under the direction of the Director, Real Estate Asset
Management Department.
The Contractor shall deliver the Work complete within Sixty (60) calendar days from the date of the
written Notice to Proceed.
A MANDATORY Pre-Quote meeting shall be held Monday February 18, 2019 at 9:00 am at 753
Government Street, Mobile, AL 36602. Contractors are required to have a representative present and sign-
in in order to submit a Quote for this project. All Contractors shall meet outside the Main Entrance of the
Local History and Genealogy Building.
All “Requests for Information” (RFI’s) shall be submitted in writing to the Project Manager no later than
five (5) calendar days prior to the Quote submittal date. Responses shall be in the form of a written
Addendum issued to all Contractors. Receipt of all addenda shall be acknowledged by the contractor on
the Quote form. Failure to acknowledge Addenda may result in disqualification of the Quote.
REQUEST FOR QUOTES
1 of 3
CITY OF MOBILE – FM-104-19
VAULT COOLING SYSTEM REPLACEMENT
MOBILE PUBLIC LIBRARY LOCAL HISTORY
Quotes (stipulated sum) for the Scope of Work will be received until 3:00 P.M. CT, on Monday,
February 25, 2019 at the Facility Maintenance Department, 850 Owens Street, Mobile, AL 36604. Quotes
may be submitted in person, faxed, e-mailed or mailed to the address indicated.
A Bid Bond is not required in order to provide a Quote on the Project. Neither a Performance Bond nor
a Labor and Material Payment Bond shall be required for this contract.
A City of Mobile Business License is required and must be current at contract execution and
throughout period of construction. The Contractor shall secure building and other permits
customarily obtained from City of Mobile Build Mobile Department at no cost.
Within ten (10) calendar days from the date of issuance of Contract forms for execution, the
Contractor shall deliver to the City of Mobile the following documents:
1. Proof of enrollment in the Federal E-Verify program (sample document attached as Exhibit 1)
2. Contract form “Agreement Between Owner and Contractor For A Stipulated Sum” (sample
attached as Exhibit 2)
3. Certificate of Insurance and policy endorsements in accordance with City of
Mobile Insurance Requirements (attached as Exhibit 3 with sample documents)
4. A current Company W9 Tax Form and City of Mobile Vendor Information
Form (see sample documents attached)
At Substantial Completion of the project, the Contractor shall publish a “Notice of Final Completion” of
the contract one time in a newspaper of general circulation, published in Mobile County. Contractor shall
provide an electronic or hard copy of the Notice verbiage on company letterhead to the Project Manager
at the same time the notice is submitted to the newspaper. Within five working days after publication, the
Contractor shall provide an original proof of publication to the Project Manager. Final settlement may be
made at any time one week after the notice has been published and all applicable Close Out documents
have been received and approved.
The “Notice of Final Completion” shall read as follows:
STATE OF ALABAMA
COUNTY OF MOBILE
NOTICE OF COMPLETION
In accordance with Chapter I, Title 39, Code of Alabama, 1975, NOTICE IS HEREBY given that
(Company Name) has completed the contract for a Ceiling-Mounted Thermal Management System, 205
Government Street, Mobile, AL 36602. All persons having any claim for labor, material or otherwise in
connection with this project should immediately notify the Architectural Engineering Department, City of
Mobile. P. O. Box 1827, Mobile, Alabama 36633-1827.
Close Out documents shall also include original executed (as required) copies of the following Documents:
Affidavit of Payment of Debts and Claims (AIA Form G706)
Contractor’s Affidavit of Release of Liens (AIA Form G706A)
Manufacturer’s warranty as specified
Contractor’s one-year warranty on Contractor’s letterhead
Operation and maintenance manuals
REQUEST FOR QUOTES
2 of 3
CITY OF MOBILE – FM-104-19
VAULT COOLING SYSTEM REPLACEMENT
MOBILE PUBLIC LIBRARY LOCAL HISTORY
Contractor’s Warranty: Contractor shall provide a written warranty to the Owner certifying that all
materials furnished under the Contract are of good quality and new. Contractor shall further warrant that
the Work will conform to the requirements of the information contained in this Request for Quotes and
will be free from defects. Contractor shall provide a one-year Labor and Material warranty on company
letterhead at completion of the contract. Work and/or materials not conforming to these requirements
may be considered defective and shall, within one (1) year from date of Substantial Completion of the
Project, be promptly replaced or corrected without cost to the Owner.
A time charge equal to two hundred fifty dollars ($250.00) per calendar day will be made against the
Contractor for the entire period that any part of the Work remains uncompleted or any required close out
documents are not acceptably submitted for more than thirty (30) calendar days after the time specified for
the Substantial Completion of the Work, the amount of which shall be deducted by the Owner, and shall
be retained by the Owner out of monies otherwise due the Contractor in the final payment, not as a
penalty, but as liquidated damages sustained.
Contact the Project Manager, Gregg Blaize, at the City of Mobile, Facility Maintenance
Department, 251-490-5534 phone, 251-208-2815 fax or e-mail gregg.blaize@cityofmobile.org for
further clarification regarding this Request for Quotes.
REQUEST FOR QUOTES
3 of 3
CITY OF MOBILE – FM-104-19
VAULT COOLING SYSTEM REPLACEMENT
MOBILE PUBLIC LIBRARY LOCAL HISTORY
Vault Cooling System Replacement
Mobile Public Library – Local History and Genealogy Branch
Project Number: MP-104-19
QUOTE:
Company Name: ________________________________________________________
Company Address: _______________________________________________________
Office Phone #: ___________________________Fax #:__________________________
City of Mobile Business License No.: ________________________________________
In compliance with RFQ Documents prepared by the City of Mobile, Facility Maintenance Department
dated February 7, 2019, the undersigned does hereby propose to furnish all labor, materials, tools,
equipment and supplies and to sustain all expenses incurred in performing the Scope of Work for the
amount listed below.
Total Quote Amount: ____________________________________________________________
(Amount in Words)
_____________________________________________
($
___________ .00)
(Amount in #’s)
Quotes shall include all applicable sales and use taxes.
Quotes shall be provided in whole dollar amount with no cents.
Contact Name: _______________________________________________________
Contact Phone #: ____________________________
Cell #:
E-mail Address:
Signature: _________________________________________ Date: _______________
Printed Name:
Title:
BID PAGE
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CITY OF MOBILE – FM-104-19
VAULT COOLING SYSTEM REPLACEMENT
MOBILE PUBLIC LIBRARY LOCAL HISTORY
AGREEMENT BETWEEN OWNER AND CONTRACTOR
FOR A STIPULATED SUM
THIS AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR STIPULATED SUM
(HEREINAFTER “AGREEMENT”)
This Agreement made and entered into this the______ day of _____________ , Two Thousand and
NINETEEN.
BETWEEN the Owner:
CITY OF MOBILE
205 Government Street
P O Box 1827
Mobile, Alabama, 36633
And the Contractor:
City Business License No.:
For the following Project:
Vault Cooling System Replacement
Mobile Public Library – Local History and Genealogy Branch
753 Government St.
Mobile, AL 36602
Project Number:
MP-104-19
County of Mobile
City of Mobile, Alabama
The Owner and Contractor agree as set forth below:
1.0 CONTRACTOR’S SERVICE
1.1 The Contractor’s Services consist of those described in the Scope of Work, dated February 7,
2019, which is attached hereto as “Exhibit A” and is hereby incorporated by reference herein as a
part of this Agreement as though fully set out herein.
2.0 CONTRACT SUM:
2.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor’s
performance of the Contract. The Contract Sum shall be
($
).
.2.2 If Additional Services are required due to circumstances beyond the Contractor’s control, the
Contractor shall give written notice to the Owner and obtain written authorization from the
Owner before commencing such Services. The Contractor’s notice shall include a description of
the circumstances justifying the “Additional Services” and a proposal to provide the Services.
CONTRACT AGREEMENT
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