PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the above stated project and will receive such bids in the office of the City Clerk, 111 South First Street, Alhambra, California 91801, up to the hour of 10:30 a.m. April 18, 2024. They will be publicly opened at 11:00 a.m. in the City Council Chambers. Copies of the Specifications and contract documents are available from the City of Alhambra, Parks and Recreation Department, 111 South First Street, Alhambra, California.

If there are any questions regarding this project, please contact Rosalyn Rojas, Recreation Supervisor at (626) 570-5081 or rrojas@cityofalhambra.org For security reasons, you must enable JavaScript to view this E-mail address.

Bids more than $100,000 must be accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than 10 percent of the amount bid.

No bid will be accepted from a vendor who has not been licensed in accordance with the provisions of the Business and Professions Code. The successful vendor will be required to possess business licenses from the City of Alhambra.

The City of Alhambra reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of thirty days.

For the purpose of determining the lowest responsible bidder the City of Alhambra will reduce the total amount of any bid submitted by an amount equal to one percent of that portion of the bid which is subject to sales or use tax if it is determined that the City of Alhambra would receive a refund of sales or use tax on that portion of the bid. Payment, however, will conform to the provisions of Section 9-3 of these Specifications and will not be reduced by the aforementioned one percent.

Any contract entered into pursuant to this notice shall become effective or enforceable against the City of Alhambra only when the formal written contract has been duly executed by the appropriate officers of the City of Alhambra.

Proposals shall be enclosed in a sealed envelope plainly marked on the outside, “SEALED BID FOR THE FREE SUMMER FOOD SERVICE PROGRAM, IN THE CITY OF ALHAMBRA - DO NOT OPEN WITH REGULAR MAIL.” Proposals may be mailed or delivered by messenger. However, it is the bidder’s responsibility alone to ensure delivery of the proposal to the hands of the City of Alhambra’s designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. Late proposals will not be considered.

Any errors, omissions, or discrepancies found in the Specifications, or other contract documents shall be called to the attention of the Alhambra Parks and Recreation Department Attention: Michael Macias, Director of Parks and Recreation, Tel: (626) 570-5044, Fax: (626) 282-9419 and clarified prior to the submission of proposals. Should a Bidder find any ambiguity, inconsistency or error in the plans and project manual, or be in doubt as to their meaning, the Bidder shall notify the Alhambra Parks and Recreation Department, in writing via email no later than 10:00 am, (Friday, April 12,2024). Issues requiring clarification will be addressed in a written addendum response, sent by email to each Bidder, person or firm recorded by the Alhambra Parks and Recreation Department as having possession of the bid packet. Any addenda issued by the Alhambra Parks and Recreation during the time of bidding are to be included in the proposal from the Bidder, and shall become a part of the Bid documents. The Bidder shall acknowledge receipt of addenda on the proposal form in the space provided.

The City of Alhambra is interested in obtaining bids from the most qualified and capable vendors with a proven track record able to perform work desired by the Parks and Recreation Services Department. It is the department’s policy to require bidders to have been in business for at least three years as a company working in this area. Any and all references required to be provided by the bid specifications must be for projects vended by the bidding company; references for other projects performed by principals or other individuals of the bidding company may not be included.

All food items provided must be pre-packaged when delivered to the City of Alhambra Summer Food Service Program Sites. All meals will include condiments and utensils.

All food items must meet minimum/maximum temperature requirements during contracted meal serving hours. Successful vendor will be required to provide, at all sites, electric warmers and adequate cooling equipment that will ensure meeting those requirements.