Janitorial Services (BRC0000524)
| Agency: | Los Angeles County |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD10535810338258935 |
| Posted Date: | Mar 29, 2024 |
| Due Date: | May 2, 2024 |
| Solicitation No: | BRC0000524 |
| Source: | Members Only |
| Solicitation Number: | BRC0000524 | ||
| Title: | Janitorial Services (BRC0000524) | ||
| Department: | Public Works | ||
| Bid Type: | Service | Bid Amount: | $570,000.00 |
| Commodity: | JANITORIAL/CUSTODIAL SERVICES | ||
| Description: |
PLEASE TAKE NOTICE that Public Works requests proposals for four Janitorial Services (BRC0000524) contracts. Each of these contracts have been designed to have a potential maximum contract term of 5 years consisting of an initial 1-year term and four potential additional 1-year renewal options. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov or Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. The deadline to submit proposals is Thursday, May 2, 2024, at 5:30 p.m. Please direct your questions to Mr. Medina or Ms. Dunn. See below for all deadlines relating to this solicitation. Be advised, any changes to the deadline dates listed below will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. A mandatory proposers' conference will be held on Tuesday, April 16, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed above. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. There are no mandatory walk-throughs for this solicitation; however, it is the proposers' sole responsibility to do their due diligence and to contact each site contract manager to arrange a site visit and familiarize themselves with each site location and its requirements before submitting a proposal. Proposer must coordinate with each site contract manager prior to visiting the site. Arranging the date and time of the site visits will be at the site contract manager's sole discretion. Each site contract manager's name and contact information can be found in Exhibit I, Scope of Services under its respective Janitorial Service Group. All site visits should be carried out prior to the established proposal submission deadline. The proposal submission deadline will not be extended to allow for additional time to complete a site visit. SOLICITATION SCHEDULE DEADLINES 1. Written Questions Due - Thursday, April 18, 2024 2. Form PW-3: Jury Service Exemption - Thursday, April 18, 2024 3. Form LW-2: Living Wage Exemption - Wednesday, April 24, 2024 4. Request for Part Time Employee Approval - Wednesday, April 24, 2024 5. Proposal Submission Due - Thursday, May 2, 2024 NOTE: Items 1 through 4 above, if submitting, will be due via e-mail to Mr. Medina or Ms. Dunn. Item 5 is due from all proposers in accordance with the Important Notice on the following page. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. PLEASE NOTE the following important instruction regarding this solicitation: This is a Proposition A solicitation, as such, the County's Living Wage Ordinance is applicable to the resultant contract. Contractors shall pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in: • Part I, Section 1, Item L, Living Wage Program • Form LW-1, Living Wage Program • Power Point slides available electronically at the website listed above. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP document including, but not limited to the following: The use of subcontractors is prohibited for these services. 1. Proposing entity must have at least 5 years of experience within the last 10 years, performing janitorial services for private or public institutions, and servicing multiple locations per job. 2. Proposing entity's supervisor or project manager assigned to these services must have at least 5 years of experience supervising janitorial staff in contracts servicing multiple locations. 3. Proposing entity must have a minimum number of full-time equivalent staff and mandatory minimum hours assigned to each Janitorial Service Group proposed. Please note: The minimum number of staff are depicted below and on Forms LW-8.1 through LW-8.5; however, you may assign additional staff if required to perform this service. Janitorial Service Group 1: 5 Min. no. of Full-time Staff and minimum 8,450 annual service hours Janitorial Service Group 2: 3 Min. no. of Full-time Staff and minimum 4,836 annual service hours Janitorial Service Group 3: 6 Min. no. of Full-time Staff and minimum 10,946 annual service hours Janitorial Service Group 4: 5 Min. no. of Full-time Staff and minimum 9,464 annual service hours The total estimated annual contract amounts for each Janitorial Service Contract Group solicited via this RFP are as follows: Janitorial Services Group 1 $545,000 Janitorial Services Group 2 $390,000 Janitorial Services Group 3 $570,000 Janitorial Services Group 4 $530,000 IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD Electronic Submission of Proposals: In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. All updated instructions for Infotech/BidExpress can be found at the following link: https://infotechinc.zendesk.com/hc/en-us/categories/360003900254-Bid-Express-at-www-bidexpress-com. There is a nominal service fee to use BidExpress. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.
PLEASE TAKE NOTICE that Public Works requests proposals for four Janitorial Services (BRC0000524) contracts. Each of these contracts have been designed to have a potential maximum contract term of 5 years consisting of an initial 1-year term and four potential additional 1-year renewal options. The Request for Proposals (RFP) with contract specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov or Ms. Jessica Dunn at (626) 458-4169 or jdunn@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.
The deadline to submit proposals is Thursday, May 2, 2024, at 5:30 p.m. Please direct your questions to Mr. Medina or Ms. Dunn. See below for all deadlines relating to this solicitation. Be advised, any changes to the deadline dates listed below will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. A mandatory proposers' conference will be held on Tuesday, April 16, 2024, at 2:00 p.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed above. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work locations and their requirements before submitting their proposal. There are no mandatory walk-throughs for this solicitation; however, it is the proposers' sole responsibility to do their due diligence and to contact each site contract manager to arrange a site visit and familiarize themselves with each site location and its requirements before submitting a proposal. Proposer must coordinate with each site contract manager prior to visiting the site. Arranging the date and time of the site visits will be at the site contract manager's sole discretion. Each site contract manager's name and contact information can be found in Exhibit I, Scope of Services under its respective Janitorial Service Group. All site visits should be carried out prior to the established proposal submission deadline. The proposal submission deadline will not be extended to allow for additional time to complete a site visit. SOLICITATION SCHEDULE DEADLINES 1. Written Questions Due - Thursday, April 18, 2024 2. Form PW-3: Jury Service Exemption - Thursday, April 18, 2024 3. Form LW-2: Living Wage Exemption - Wednesday, April 24, 2024 4. Request for Part Time Employee Approval - Wednesday, April 24, 2024 5. Proposal Submission Due - Thursday, May 2, 2024 NOTE: Items 1 through 4 above, if submitting, will be due via e-mail to Mr. Medina or Ms. Dunn. Item 5 is due from all proposers in accordance with the Important Notice on the following page. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. PLEASE NOTE the following important instruction regarding this solicitation: This is a Proposition A solicitation, as such, the County's Living Wage Ordinance is applicable to the resultant contract. Contractors shall pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in: • Part I, Section 1, Item L, Living Wage Program • Form LW-1, Living Wage Program • Power Point slides available electronically at the website listed above. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP document including, but not limited to the following: The use of subcontractors is prohibited for these services. 1. Proposing entity must have at least 5 years of experience within the last 10 years, performing janitorial services for private or public institutions, and servicing multiple locations per job. 2. Proposing entity's supervisor or project manager assigned to these services must have at least 5 years of experience supervising janitorial staff in contracts servicing multiple locations. 3. Proposing entity must have a minimum number of full-time equivalent staff and mandatory minimum hours assigned to each Janitorial Service Group proposed. Please note: The minimum number of staff are depicted below and on Forms LW-8.1 through LW-8.5; however, you may assign additional staff if required to perform this service. Janitorial Service Group 1: 5 Min. no. of Full-time Staff and minimum 8,450 annual service hours Janitorial Service Group 2: 3 Min. no. of Full-time Staff and minimum 4,836 annual service hours Janitorial Service Group 3: 6 Min. no. of Full-time Staff and minimum 10,946 annual service hours Janitorial Service Group 4: 5 Min. no. of Full-time Staff and minimum 9,464 annual service hours The total estimated annual contract amounts for each Janitorial Service Contract Group solicited via this RFP are as follows: Janitorial Services Group 1 $545,000 Janitorial Services Group 2 $390,000 Janitorial Services Group 3 $570,000 Janitorial Services Group 4 $530,000 IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD Electronic Submission of Proposals: In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 6 for reference. All updated instructions for Infotech/BidExpress can be found at the following link: https://infotechinc.zendesk.com/hc/en-us/categories/360003900254-Bid-Express-at-www-bidexpress-com. There is a nominal service fee to use BidExpress. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.
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| Open Day: | 3/28/2024 | Close Date: | 5/2/2024 5:30:00 PM |
| Contact Name: | Danny Medina | Contact Phone: | (626) 458-4080 |
| Contact Email: | dmedina@pw.lacounty.gov | ||
| Last Changed On: | 3/28/2024 3:15:56 PM | ||
| Attachment File (0) : | Click here to download attachment files. | ||
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