Storm Water Pump & Motor Maintenance Services
| Agency: | Marin County |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD10537587255655571 |
| Posted Date: | Feb 23, 2024 |
| Due Date: | Mar 27, 2024 |
| Solicitation No: | 2852 |
| Source: | Members Only |
| Category: | Goods and General Services |
| Proposal Number: | 2852 |
| Issue Date: | February 23, 2024 |
| Project Description: | The District is requesting proposals for Storm Water Pump & Motor Maintenance Services for the maintenance of eight (8) pumps and two (2) motors throughout the District, in Flood Control Zones #3, #4 and #7. Four (4) of the eight (8) pumps are submersible pumps. |
| Project Information: | Request for Proposal [PDF] |
| Prebid Conference Information: |
There will be mandatory pre-proposal conference and site inspection scheduled by the County. Immediately following the conference, site inspections will be held at the locations indicated below and in that order. This pre-proposal conference and site inspection should be approximately 2 hours long.
Date/Time: Wednesday March 6, 2024, at 10:00 AM
|
| Question Submittal Date: |
03/13/24
2:00 PM |
| Submission Due By: |
03/27/24
2:00 PM |
| Contact: |
Email
Procurement Division
|
| Delivery Address: |
Procurement Division
3501 Civic Center Drive #304 San Rafael, CA 94903 |
Attachment Preview
MARIN COUNTY FLOOD CONTROL
& WATER CONSERVATION DISTRICT
THE MARIN COUNTY FLOOD CONTROL & WATER CONSERVATION DISTRICT
REQUEST FOR PROPOSAL (RFP) #2852
STORM WATER PUMP & MOTOR MAINTENANCE SERVICES
FEBRUARY 23, 2024
On behalf of the Marin County Flood Control & Water Conservation District the Marin County
Procurement Division is seeking to contract for Storm Water Pump & Motor Maintenance Services as
described in this solicitation.
Proposal packages will be received through Wednesday, March 27, 2024 until 2:00PM PST, at the
Marin County Procurement Division, 3501 Civic Center Drive Room 304, San Rafael, Ca 94903. Or
through Bid Express®
Any proposer who wished their proposal to be considered is responsible for making certain that the
completed proposal, including all RFP documents, is received in the Procurement office by the
proper time. Proposals received after the scheduled submittal deadline will be returned unopened.
Copies, alternative formats and auxiliary aids of this RFP will be made available upon request by
contacting the Procurement Division at Procurement@marincounty.org.
The County of Marin does not discriminate on the basis of race color, religion, creed, sec, age,
marital status, national origin, mental or physical disability, political belief or affiliation, veteran
status, sexual orientation, gender identity (including gender expression), genetic information, and
any other class of individuals protected from discrimination under state or federal law in any of its
activities or operations. This includes, but is not limited to, hiring and firing of staff, selection of
volunteers and vendors, and provision of services. We are committed to providing an inclusive and
welcoming environment for all members of our staff, clients, volunteers, contractors,
subcontractors, vendors and clients.
The County of Marin is committed to developing and supporting diverse, equitable, and inclusive
values within all aspects of its operations. By conducting business for or with the County, you are
representing your commitment to rejecting inequities in employment, services, and practices by
ensuring fair and equitable treatment for all.
1
TABLE OF CONTENTS
TABLE OF CONTENTS
2
INSTRUCTIONS TO PROPOSERS
5
General Project Description
5
Pre-Proposal Conference
5
Solicitation Questions
6
Submittal Requirements
6
Timeline of Events
7
Opening of Proposals
7
Informed Proposers/ Examination of Documents
7
Nomenclatures
8
Interpretation, Correction
8
Prices, Negotiations and Mistakes
8
Withdrawal of Proposal
8
Terms of the Offer
8
GENERAL PROVISIONS
9
Responsible Parties
9
Award of Contract
9
Award Evaluation Criteria
9
Preferences
10
Supplier Performance Management Program (SPMP)
10
Addenda
11
Change Orders
11
Invoicing and Payment
11
Assignment and Subcontracting
11
Force Majeure
11
Nondiscriminatory Employee
12
Fair Employment Provisions
12
Cancellation of Contract
12
Termination for Default – Time Extension for Delay
13
2
Termination for Convenience
13
Nuclear Free Zone
13
Damages
13
Living Wage
14
Cooperative Agreement
14
Joint Procurement
14
Independent Proposer
14
Non-Appropriation of Funds
14
Compliance or Deviation to Specifications
15
Governing Laws
15
Insurance
15
Debarment and Suspension Certification
15
Conformity with Law and Safety
16
Attorney’s Fees
16
Proposer Agreement to Terms and Conditions
16
Right to Audit
16
California Public Records Act (CPRA)
16
Taxes
17
Tax, California Non-Resident Income and Franchise Tax Withholding
17
PROJECT INFORMATION
18
General Conditions
18
Submittal Requirements
18
Contract Term
18
Pricing
18
Minimum Qualifications/Experience Requirement
18
SCOPE OF WORK
19
Specifications
19
TABLE 1 - 2024 PUMP SYSTEMS
24
TABLE 2 - 2025 PUMP SYSTEMS
25
WORK SCHEDULE
26
3
SOLICITATION DOCUMENTS TO BE RETURNED
27
SCHEDULE OF PROPOSED FEES
28
Summer 2024 Rate Schedule
28
*Estimate* Summer 2025 Rate Schedule
29
TIME & MATERIAL COSTS
30
DRESSER COUPLING REPLACEMENT COSTS
31
EXCEPTIONS TO THE SCOPE OF WORK
32
OFFER
33
REFERENCES AND PERFORMANCE
34
STATEMENT OF QUALIFICATIONS
35
DEBARMENT AND SUSPENSION CERTIFICATION
36
NON COLLUSION DECLARATION
37
LOCAL BUSINESS PREFERENCE CERTIFICATION
38
WORKFORCE PREFERENCE CERTIFICATION
39
GENERAL SERVICES AGREEMENT (SAMPLE)
40
4
INSTRUCTIONS TO PROPOSERS
General Project Description
The Marin County Flood Control and Water Conservation District (“District”) maintains flood control
facilities throughout the County of Marin and has a total of seventeen (17) storm water pump stations with
forty-four (44) pumps total.
The specifications are described in the “Scope of Work” and are intended to cover maintenance of
standard features of each pump and motor. The Proposer shall be aware that additional work may be
necessary above and beyond the standard maintenance items. This extra work will be paid to the Proposer
at the agreed upon “Time & Materials”.
The District is requesting proposals for Storm Water Pump & Motor Maintenance Services for the
maintenance of eight (8) pumps and two (2) motors throughout the District, in Flood Control Zones #3, #4
and #7. Four (4) of the eight (8) pumps are submersible pumps.
The Proposer shall be required to:
• to remove, inspect, examine, evaluate and perform several maintenance tasks
• to report on, repair, rebuild or replace at the written direction of the District
• following the maintenance of each pump, re-assemble and re-install the pump into each
respective pump station
The tentative duration of the contract shall be 2 (two) years from April 17, 2024 to April 16, 2026.
The maintenance work of the first (1st) year of the contract term, will be scheduled to occur from May 1,
2024 to September 15, 2024. The maintenance work for the second (2nd) year of the contract term, will be
determined and provided in writing by the District to the awarded Proposer.
Pre-Proposal Conference
There will be a mandatory pre-proposal conference and site inspection scheduled by the County.
Immediately following the conference, site inspections will be held at the locations indicated below and in
that order. This pre-proposal conference and site inspection should be approximately 2 hours long.
Date/Time: Wednesday March 6, 2024, at 10:00 AM
Pre-proposal Conference Location: 3501 Civic Center Drive, Room 304
Site Inspection: Immediately following Pre-proposal Conference
Pump Station
Location
1 Crest Marin Pump Station
297 Flamingo Rd, Tam Junction, Mill Valley
2 Seminary Drive Pump Station
De Silva Island Dr at Redwood Hwy near Seminary exit from Hwy 101,
Mill Valley
3 Strawberry Circle Pump Station 117 E Strawberry Dr, Tiburon
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