We hereby request that your company submit a Formal Bid Package for this project as more fully described in the attached solicitation.

Bid Document Packages will be accepted by mail or hand delivery at 303 Big Trees Park Road, Felton CA 95018 up until Friday, October 6, 2023 at 2:00pm. The Contractor will provide all labor, materials, tools and equipment necessary to maintain handicapped and regular portable chemical toilet units owned by State Parks as per Exhibit A, Attachment 1, Chemical Toilet Service Specifications at Big Basin Redwoods State Park, Butano State Park, Manresa State Beach, New Brighton State Beach, Sunset State Beach, Twin Lakes State Beach, and Wilder Ranch State Park. Servicing to occur per the bid sheets. Contractor will also provide Hand Wash Stations as per Exhibit A, Attachment 1: Non potable fresh water, hands free foot water pump, grey water holding tank, OSHA approved, liquid soap dispenser, paper towel dispenser. Services performed each trip shall consist of (a) pumping the grey water tank, (b) thorough washing and cleaning of the unit, (c) replenishing the water supply tank, (d) replenishing soap dispenser and replenishing paper supplies. Bids will be opened publicly. No Chemical Toilet rental will be needed. The State owns all the chemical toilet units and holding tanks to be serviced.
NO BID WILL BE CONSIDERED UNLESS IT IS PREPARED AND SUBMITTED IN ACCORDANCE WITH THE CONDITIONS SET FORTH IN THE INSTRUCTIONS TO BIDDERS FOR C23715025. CHEMICAL TOILET SERVICES.   It is the responsibility of the Bidder to review the solicitation in its entirety to ensure that there is a complete understanding of the performance expectations and contracting conditions.  Submittal of a Bid indicates that Bidder understands, acknowledges and accepts the performance expectations and contracting conditions contained within the contracting documentation. Bids must be submitted in hard copy and may be mailed or hand delivered to 303 Big Trees Parks Road, Felton CA 95018 and must be received by 2:00pm on the day of the bid opening. It is the responsibility of the bidder to ensure that the bid arrives on time.

Examination of Site: Prospective Bidders are responsible for inspecting the sites before submitting a bid.

DVBE REQUIREMENTS:  WAIVED, but Incentive Still Applies
SMALL BUSINESS INCENTIVE:  YES
ESTIMATED VALUE: $310,000.00

The Legal Term and Performance Period of this contract, if awarded, shall commence on JANUARY 1, 2024 OR UPON DGS-OLS APPROVAL, WHICHEVER IS LATER and terminate approximately DECEMBER 31, 2026 OR TWO YEARS FROM APPROVAL, WHICHEVER IS LATER.

Please note that the winning bidder will be required to provide proof of Pollution Liability insurance in addition to the standard coverages. Failure to do so in a timely manner will be grounds for contract termination.

You are more than welcome to claim preference as a Certified Small, Micro and/or Disabled Veteran Business Enterprise business on you bid as long as you are or will be certified as a Small, Micro and/or Disabled Veteran Business Enterprise business by the Department of General Services on or before 5 p.m. on the Formal Bid Deadline date; however, your bid must be timely submitted. Please do not be alarmed it you are not presently certified as it is fairly easy to certify.  Details can be found at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise or State Parks has a Certified Small/Micro Business and Disabled Veteran Business Enterprise Representative that is dedicated to outreach Michele Sakamoto.  Ms. Sakamoto can be contacted at (916) 902-8437 or Michele.Sakamoto@parks.ca.gov .

In the event that you need to be certified so that the Department can consider your bid; this email should allow you to speed up the certification process as it will verify the urgency of your certification.  Should you need additional documentation from me for DGS, please feel free to contact me.

Questions concerning the Specifications should be directed to Santa Cruz Districts Santa Cruz Mountain Sector Park Maintenance Chief II Juan Villarino on his desk phone: 831.335.6311; his cell phone: 831.421.1849; or email: JuandeDios.Villarino@parks.ca.gov.

Questions concerning the contracting documents should be directed to Santa Cruz Districts Contracts Administrator Gwyneth Galloway-Miksicek via email: G.G-miksicek@parks.ca.gov.

Thank you for your time and we look forward to receiving your bid!