24S-104R - PROGRAM CLIENT RELOCATION UNITS LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

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Agency:	New Castle County
State:	Delaware
Level of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D F - Natural Resources and Conservation Services
Opps ID:	NBD10703409954958013
Posted Date:	Mar 19, 2024
Due Date:	Apr 17, 2024
Solicitation No:	24S-104R - PROGRAM CLIENT RELOCATION UNITS LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT
Source:	Members Only

Bid Title:	24S-104R - PROGRAM CLIENT RELOCATION UNITS LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT
Category:	Goods and Services
Status:	Open

Publication Date/Time:

3/19/2024 8:00 AM

Closing Date/Time:

4/17/2024 2:00 PM

Attachment Preview

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104R

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

New Castle County is seeking competitive sealed priced proposals to PROGRAM CLIENT

RELOCATION UNITS – LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT –

REQUEST FOR QUALIFICATIONS.

Interested parties are asked to submit a priced proposal to New Castle County, Procurement

Division, New Castle County Government Center, 87 Reads Way, New Castle, DE 19720, stating

their interest and qualifications. Proposals must be received by 2:00 p.m. on Wednesday, April

17, 2024 and must include one (1) printed hard copy and one (1) USB drive containing an

electronic version of the proposal within a sealed envelope. The electronic submission will be

considered the original, and must replicate the printed hard copy, with all appropriate signed

documents. If there are any discrepancies between the two submissions, the original

(electronic) submission is considered the official version for purposes of evaluation. The hard

copy is only reviewed if the electronic version cannot be viewed due to a technical issue.

Delivery Method for Bid Submission Options:

- You can mail your bid submission to 87 Reads Way, New Castle, Delaware. However, it is

recommended to use a carrier that can guarantee delivery and provide tracking

information, so your bid submission packet arrives at the deadline date and time.

- You can deliver your bid submission packet in person prior to the Bid Opening to the

Government Center, located at 87 Reads Way, New Castle, DE 19720 between the hours of

8 a.m. and 3:30 p.m.

You can go inside the building to the lobby area and do either of the following:

1) call a member of Administrative Services at 302-395-5965 from the Lobby

Phone or your cell phone, and have a Procurement representative meet you in the lobby and

accept your bid packet and provide a receipt, or

2) you can ask the Receptionist to contact Procurement.

Please remember on the bid opening date, your bid submission must be turned in no later than

2:00 p.m. on Wednesday, April 17, 2024 to be accepted and you are welcome to attend the bid

opening meeting at that time.

Questions concerning the project should be submitted in writing via email to Robin Allen,

Senior Procurement Agent, at robin.allen@newcastlede.gov by 3:00 p.m. on March 29, 2024.

3/14/24

Bid# 24S-104R

Page 1 of 15

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104R

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

INSTRUCTIONS FOR PROPOSAL SUBMISSION

➢ Sealed proposal envelopes must clearly display Bid # 24S-104R - PROGRAM CLIENT

RELOCATION UNITS – LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES

GRANT – REQUEST FOR QUALIFICATIONS in the lower left quadrant on the front.

➢ Facsimile transmissions of proposals are unacceptable and will be rejected without any

notice to the bidding vendor.

➢ Bidders are responsible to retrieve the bid specifications and all addendums from the

New Castle County Purchasing website at www.newcastlede.gov/Bids.aspx.

➢ Bidders must complete and submit with their proposal both the Non-Collusion

Statement/Signature Page and the Authorized Representative Procurement Affidavit

which are located as the final pages of the bid specifications. Failure to sign and return

these documents could result in your bid submission being rejected.

➢ Proposals shall be no more than 30 pages in length excluding Procurement forms

(Signature Page and Affidavit).

TIMELINE FOR PROPOSAL

RFP Event

Bid Opportunity Published Online & Advertised

Questions Due to robin.allen@newcastlede.gov

Mandatory Pre-Bid Meeting – Virtual via Teams 9:00 a.m.

Addendum Posted to http://www.newcastlede.gov/Bids.aspx (if needed)

Bid/Proposal Due to New Castle County by 2:00 p.m.

Bid/Contract Awarded No Later Than (*)

Date

3/21/24

3/29/24

4/4/24

TBD

4/17/24

5/6/24

*To attend the Mandatory Pre-Bid Meeting, please RSVP to robin.allen@newcastlede.gov by April 2,

2024 Noon, with your email address, so I can send you the link for the meeting. Note link is also

below.

Microsoft Teams meeting - Scheduled 4/4/24 at 9:00 a.m.

Join on your computer, mobile app or room device

Click here to join the meeting

3/14/24

Bid# 24S-104R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104R

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

Meeting ID: 215 450 067 149

Passcode: F7KWRZ

Download Teams | Join on the web

Or call in (audio only)

+1 302-467-3499,,984496804# United States, Wilmington

Phone Conference ID: 984 496 804#

Find a local number | Reset PIN

Learn More | Meeting options

_____________________________________________________________________

Pursuant to New Castle County Code and Delaware Law, each bidder must submit proof

satisfactory to the County or its designated representative that the bidder and every

subcontractor possesses valid and effective licenses required by the United States, State of

Delaware, County and any applicable political subdivision in which the project is located to do

business within each such jurisdiction and to perform the labor and/or supply the materials

involved in the performance of the contract. No contract will be executed prior to the

submission of such proof and the acceptance thereof by the County or its designated

representative.

Awards, if any, will be made in conjunction with the Delaware Code, Subchapter 2, Chapter 69,

Title 29, and the New Castle County Code.

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Bid# 24S-104R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104R

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

SUMMARY OF PURCHASING REQUEST

BACKGROUND

New Castle County is seeking proposals for Program Client Relocation Units (“unit”) to

accommodate program participating families while lead interim controls, abatement and

healthy homes activities occur in their primary residence.

Lead poisoning is a national public health issue concerned with the health impact lead poisoning

has on pregnant women and children under the age of six. New Castle County applied and

received funding from the US Department of Housing and Urban Development (HUD) to help

reduce the hazards of lead poisoning in pre-1978 homes across the county.

Under the current and active Lead Hazard Reduction Demonstration Grant (LHRD) and Healthy

Homes Supplement Grant, the Department of Community Services’ Lead Reduction Program is

authorized to provide lead reduction interim controls and abatement activities throughout New

Castle County.

The New Castle County Lead Hazard Reduction (“No Lead”) program seeks socially responsible

Delaware-based Landlords starting on/about February 2023 and continuing expectantly through

the end of the grant period, December 2026. The No Lead Program seeks no more than five (5)

single family or duplex units. Specifically, three in the City of Wilmington limits, one in New

Castle, and one in Newark, DE. Landlords are allowed to submit quotes for more than one unit.

All participating landlords must operate in compliance with all EPA, HUD, State, and Local lead

hazard control/safe unit regulations, laws and standards.

SCOPE

All interested landlords must provide detailed information/documentation, including photos,

evidencing the proposed unit’s safety and proximity to public transportation. The unit must have

a minimum of three (3) bedrooms. The program looks to lease each unit for a minimum of three

(3) years with the grant paying one, all-inclusive, flat rate per month to landlord(s). The monthly

rental unit cost must factor in the following requirements: fully furnished (new) with all major

appliances; utility costs – water, cable, sewer, trash; homeowner’s insurance; general internal

equipment/appliances/furniture and external maintenance; and any other costs the landlord

3/14/24

Bid# 24S-104R

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid # 24S-104R

PROGRAM CLIENT RELOCATION UNITS

LEAD-BASED PAINT HAZARD REDUCTION/HEALTHY HOMES GRANT

REQUEST FOR QUALIFICATIONS

decides to include in the flat monthly rental rate. The No Lead Grant Program staff will ensure

the relocated clients maintain units in good condition during the three-year term of occupancy.

Landlords are responsible for regular maintenance of house systems and outside yard, sidewalks

and related landlord/tenant code requirements. The NCC No-Lead Program will provide COVID

certified cleaners between each tenant stay.

OBJECTIVE

To provide New Castle County’s No-lead program lead safe housing for its who are temporarily

displaced while receiving lead and healthy homes remediation services. The average stay per

client is 15 business days. The tenant contract will be with New Castle County; not the

individual clients.

REQUIREMENTS

• Property must have a minimum of 3 bedrooms.

• Evidence unit is lead free or willingness to allow lead control testing and remediation

the property. The testing and remediation on the property will be at no cost to the

landlord/owner.

• Property must be in one of the targeted areas of Wilmington and New Castle.

• Landlord must include a copy of the NCC Parcel report for each property address.

Search website: http://www.nccde.org/parcelsearch. The detail must include: Parce l#,

property description/characteristics, permit history, zoning, deed history, upgrades,

renovations, tax and sewer bills, sketches, code enforcement activity.

• Flat rate with cost breakdown required with no escalation. One flat monthly rate for the

2-year lease. Summary of all the lease details of what is included in the flat monthly

fixed rate must be included in the response submission.

• Photos of property – all internal rooms and all exterior angles.

• Photos of appliances currently in property and/or those to be purchased upon award

(Required in property for the 2-year lease: stove, refrigerator, and microwave. Optional:

washer/dryer).

• All furniture must be new upon lease. Provide photos of furniture to be purchased.

Minimum furniture includes: living room sleeper sofa with mattress, sturdy dining

room/dinette set that seats at least four (4), one double/queen bed in the master

3/14/24

Bid# 24S-104R

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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