Sussex Tech High School – CCTV Scoping – Underground Utility Condition Inspect

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
Opps ID: NBD10705745616432628
Posted Date: Mar 23, 2020
Due Date: Apr 20, 2020
Source: Members Only
Bid Solicitation Details
Bid Status Details
for
Sussex Tech High School – CCTV Scoping – Underground Utility Condition Inspect,
SUS201374-CONST_SCP
Contract Specific Message:

Mandatory pre-bid meeting
Solicitation Ad Date 3/23/2020
Deadline for Bid Responses 4/20/2020 at 12:00 p.m. Local Time
Supporting Documents RFP - Materiel and Nonprofessional Services
Drawings
Contact Information Hud.Athey@sussexvt.k12.de.us

Attachment Preview

SUSSEX TECHNICAL SCHOOL DISTRICT
State of Delaware
CCTV Scoping – Underground Utility Condition
Inspection
Request for Proposal
Contract No. SUS201374_CONST_SCOPE
March 23, 2020
- Deadline to Respond -
April 20, 2020
12:00 PM (Local Time)
Version: November 15, 2019
STATE OF DELAWARE
SUSSEX TECHNICAL SCHOOL DISTRICT
CONTRACT NO. SUS201374_CONST_SCOPE
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for CCTV Scoping – Underground Utility Condition
Inspection. The proposal consists of the following:
Contents:
I.
INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A – TECHNICAL SPECIFICATIONS
Appendix B – PRICING FORMS
Appendix C - SITE PLANS
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by April 20,2020
12:00 PM (Local Time) to be considered.
Proposals must be mailed to:
Sussex Technical School District
Attn: Hud Athey
17137 County Seat Highway
Georgetown, DE 19947
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please call Hud Athey at 302-853-1580 or email
hud.athey@sussexvt.k12.de.us.
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STATE OF DELAWARE
SUSSEX TECHNICAL SCHOOL DISTRICT
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals for the heavy cleaning and video
inspection of underground gravity utilities from 4-inch to 24-inch in size and manhole/catch basin inspections
along with applicable report of findings. It is the goal of this Request for Proposal to receive competitive
sealed proposals for evaluation and execute a contract for the services as stated.
1. COMPETITVE SEALED PROPOSALS
It has been determined by Sussex Technical School District, pursuant to Delaware Code Title 29,
Chapter 6924 (a) that this solicitation be offered as a request for competitive sealed proposals
because the use of competitive sealed bidding is not practical and/or not in the best interest of the
State. The use of competitive sealed proposals is necessary to:
Use a contract other than a fixed-price type; or
Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
Afford vendors an opportunity to revise their proposals through best and final offers; or
Compare the different price, quality and contractual factors of the proposals submitted; or
Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to perform the heavy cleaning and video inspection of underground gravity
utilities from 4-inch to 24-inch in size and manhole/catch basin inspections along with applicable report of
findings.
3. AGENCY USE CONTRACT
Pursuant to 29 Del. C. §6904(e) respectively, if no state contract exists for a certain good or service,
covered agencies may procure that certain good or service under another agency's contract so long
as the arrangement is agreeable to all parties. Agencies, other than covered agencies, may also
procure such goods or services under another agency's contract when the arrangement is agreeable
to all parties.
4. RESERVED
5. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
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STATE OF DELAWARE
SUSSEX TECHNICAL SCHOOL DISTRICT
6. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement
if deemed in the best interest of the State.
7. CONTRACT PERIOD
Each Vendor’s contract shall be valid for from June 10th to August 15th 2020 at which time all field works
shall be complete. Contract may be renewed for additional services for additional work and/or revised
schedule between the Vendor and Sussex Technical School District.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity
RFP Availability to Vendors
Mandatory Pre-bid Conference
Written Questions Due No Later Than (NLT)
Written Answers Due/Posted to Website NLT
Proposals Due NLT
Public Proposal Opening
Proposal Evaluation/Presentations as required
Vendor Best & Final Discussions, as required
Contract Award
Due Date
March 23, 2020
April 3, 2020
April 7, 2020
April 10, 2020
April 20, 2020
April 20,2020
N/A
N/A
May 12, 2020
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other
aspect of this RFP must be received in writing by April 7, 2020. All questions will be answered in writing by
April 10, 2020 and posted on http://bids.delaware.gov/ website. All questions must make specific reference
to the section(s) and page numbers from this RFP where applicable. Oral explanations or instructions will
not be binding.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not be allowed or
recognized as valid and may disqualify the vendor. Vendors should rely only on written statements issued
by the RFP designated contact.
Sussex Technical School District
Attn: Hud Athey
17099 County Seat Highway
Georgetown, DE 19947
hud.athey@sussexvt.k12.de.us
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STATE OF DELAWARE
SUSSEX TECHNICAL SCHOOL DISTRICT
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
for organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all equipment, materials and labor to supplement the State of Delaware’s need
for CCTV Scoping – Underground Utility Condition Inspection as described herein. The contract will require
the Vendor(s) to cooperate with the ordering agency to insure the State receives the most current state-of-
the-art material and/or services.
B. BACKGROUND
Sussex Technical High School is requiring investigation in to location and condition of exisign underground
gravity utilities.
C. STATEMENT OF NEEDS
The project is needed to determine the location and condition of existing underground utilities along with
identification of needed repairs or replacements of which will be completed under separate contract.
D. DETAILED REQUIREMENTS
See Appendix A
III. FORMAT FOR PROPOSAL
A. INTRODUCTION
This section prescribes the mandatory format for the presentation of a proposal in response to this RFP.
Each Vendor must provide every component listed in the order shown in this RFP, using the format
prescribed for each component. A proposal may be rejected if it is incomplete or conditional.
B. PROPOSAL RESPONSE
The Request for Proposal may contain pre-printed forms for use by the vendor in submitting its proposal.
The forms required by this solicitation shall be considered mandatory, prevailing documents.
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