Mechanical and Controls Maintenance Services

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD10705905837774224
Posted Date: Jan 11, 2021
Due Date: Feb 11, 2021
Source: Members Only
Bid Solicitation Details
Bid Status Details
Mechanical and Controls Maintenance Services,
Contract Specific Message:

Non-mandatory pre-bid meeting
Solicitation Ad Date 1/11/2021
Deadline for Bid Responses 2/11/2021 at 3:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information

Attachment Preview

Delaware State University
Delaware State University
Request for Proposal
Mechanical and Controls Maintenance Services
Contract No. 21-02-02-02R
Bid packets must be received by: 3:00pm of February 11, 2021
Time listed above is the local time in the State of Delaware
Note: Bidder bears the risk of bi d’ s late delivery, non-delivery, or spam boxdelivery. Bidder must have a system delivered email return
receipts request.
Point of Contact:
Zafar Chaudhry, Associate Vice President
RFP - Mechanica l and Controls Maintenance Services - Contract No. 21-02-02-02R
Delaware State University
The enclosed packet contains a "REQUEST FOR PROPOSAL" for the contract listed on cover page. The proposal
consists of the following:
I. Purpose and Background
II. Scope of Work/ Services
III. Format For Proposal/ Required Information
IV. Professional Services RFP Administrative Information
V. Proposal Evaluation
VI. Pre-Bid Meeting
VII. Definitions and General Provisions
Proposal Reply Section – Response/ Bid Submission Form
1) Non-Collusion Statement
2) Exceptions
3) Confidentiality and Proprietary Information
4) Business References
5) Subcontractor Information Form
6) Bid/ Pricing Sheet/ Bid Quotation
A. Scope of work and technical requirements
B. Cyber Responsibilities, Liability and Insurance
Responses will be received electronically through email to The email subject must have
RFP name and contract number. If you need to abbreviate the RFP name, you can do so. Electronic response
should have only one file in total. File name must start with vendor’s name. Aggregate size of your response without
compressing the file must not be more than 5 megabytes. Response must be in pdf format and should not be
protected with any password. Deviation from this limit will be an automatic cause for rejection of your response. Do
not send any unnecessary messages to this email address. Otherwise, your emails will be marked as spam thus
you will fully assume the risk/ liability of no response from the University to your email messages.
Bidder bears the risk of incomplete response, late delivery or delivery at wrong email address of the University other
than specified in this RFP. Bidder must make sure they receive confirmation stating their bid has been received.
University is not responsible if bid goes into spam or is not delivered by the system whatsoever until University
confirms its receipt.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and
correctly including but not limited to all attachments and bid submission form.
Please review and f ollow the inf ormation and instructions contained in the General Provisions and this Request for
Proposal (RFP).
RFP - Mechanica l and Controls Maintenance Services - Contract No. 21-02-02-02R
Delaware State University
There will be NO mandatory pre-bid meeting.
Bid bond requirement for this RFP has been waived.
The term of the contract between the successful bidder and the University shall be for Three (3) years. There
is an option to renew the contract for Three (3) one-year extensions by negotiation.
This RFP will use capital funds.
RFP - Mechanica l and Controls Maintenance Services - Contract No. 21-02-02-02R
Delaware State University
Delaware State University (hereinafter referred to as DSU or University) is seeking Proposals from
qualified firms to provide Mechanical and Controls Maintenance Services.
The contract for this RFP will be awarded to the vendor who best meets the needs of the University. This
request for proposals (“RFP”) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
Currently these services are provided by a third party.
About Delaware State University
Delaware State University (DSU) is located in Dover, Delaware and has a long and proud history as one of
America’s Historically Black Colleges and Universities (HBCUs). It has a blend of both long-standing
traditions and growing diversity. Founded in 1891 as the State College for Colored Students, DSU takes
pride in its heritage as one of the country’s first land-grant educational institutions, rooted early on in
agriculture and education. Our current population includes a 65 percent African-American enrollment and an
increasing number of Caucasian, Hispanic, Asian and other international students.
With a changing world comes a changing campus, and DSU prepares its students for the global challenges
of the new millennium and beyond. The University is a welcome center for learning for people from many
cultural backgrounds who speak several different languages and dialects. DSU is a melting pot for education,
and after graduation—wherever life takes them—our students are truly “making their mark on the world.”
For more information about University, please visit us at
Schedule of Events
The followingdates and milestones apply to this RFP and subsequent contract award. Vendorsare advised that
these dates and milestones are not absolute and may change due to unplanned events during the bid proposal
and award process.
Site Visit (Non-mandatory attendance)
January 19, 2021 at 10:00am
Mr. Bernard Pratt Email and Mr.
Khalid Zerrad or their designee will facilitate this
site visit. The site visit will start from Facilities
Management Conference Room, Facilities
Management Building, Delaware State University,
1200 North DuPont Highway, Dover, Delaware
19901. Please note that this contact information is
to facilitate site visit only.
RFP - Mechanica l and Controls Maintenance Services - Contract No. 21-02-02-02R
Delaware State University
Deadline to Receive Questions
Responses to Questions Posted by
Bid Opening
Contractor Selection Date
Projected Contract Start Date
January 21, 2021 at 10:00 AM
February 05, 2021
February 11, 2021 at 3:00 PM
March 15, 2021
* Each of the above date is subject to change. Local time means the State of Delaware local time.
Note: All questions shall be in writing (in MS Word format, written in a paragraph form and numbered.) No
table or Ms. Excel spreadsheet, etc. should be inserted. Therese questions should be submitted via email to Questions must be submitted in the following format. Deviations from this format will
not be accepted and entertained.
Section number___, Paragraph number___, Page number___, Text of passage being questioned____,
Question: _________________________________________.
Each proposal must be accompanied by a transmittal letter which briefly summarizes the proposing firm’s
interest in providing the required professional services. The transmittal letter must also clearly state and
justify any exceptions to the requirements of the RFP which the applicant may have taken in presenting the
proposal. (Applicant exceptions must also be recorded on Attachment 2). The proposal must be submitted
electronically to
The Delaware State University reserves the right to deny any and all exceptions taken to the RFP
No Pre-Bid Meeting will be held for this Request for Proposals.
Scope of Work/ Services
The Vendor(s) shall provide all equipment, materials, software, and labor to supplement the University’s need
for this contract as described herein in Appendix A. The contract will require the Vendor(s) to cooperate with the
University to insure the University receives the most current state-of-the-art material and/or services.
III. Format for Proposal/ Required Information
Unless specified in the scope of work, the following information shall be provided in each proposal in the
order listed below. Failure to respond to any request for information within this proposal may result in
rejection of the proposal at the sole discretion of the University.
RFP - Mechanica l and Controls Maintenance Services - Contract No. 21-02-02-02R
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