Alternative Program for Severely Disruptive/Expelled Students

Agency: State Government of Delaware
State: Delaware
Level of Government: State & Local
Category:
  • U - Education and Training Services
Opps ID: NBD10705946319292377
Posted Date: Jan 4, 2019
Due Date: Feb 22, 2019
Source: Members Only
Bid Solicitation Details
Bid Status Details
for
Alternative Program for Severely Disruptive/Expelled Students,
SRS19001-KCDASP
Contract Specific Message:

Mandatory pre-bid meeting
Solicitation Ad Date 1/4/2019
Deadline for Bid Responses 2/22/2019 at 4:00 p.m. Local Time
Supporting Documents ? RFP - Professional Services
Contact Information Kevin.thompson@cr.k12.de.us

Attachment Preview

REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
ALTERNATIVE PROGRAM FOR SEVERELY DISRUPTIVE/EXPELLED STUDENTS
ISSUED BY KENT CO. ALTERNATIVE SCHOOLS CONSORTIUM c/o CAESAR RODNEY
SCHOOL DISTRICT
CONTRACT NUMBER SRS19-01-KCDASP
I. Overview
The State of Delaware Department of Education – Caesar Rodney School District on behalf
of the Kent Co. Alternative Schools Consortium, seeks professional services to provide a
comprehensive program of individualized educational, psychological and social services to
severely disruptive students in grades 6-12 who have been expelled, recommended for
expulsion or recommended for an alternative program by one of the constituent school
districts. This request for proposal (RFP) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: January 4, 2019
Deadline for Questions
Date: February 1, 2019
Response to Questions Posted by
Date: February 8, 2019
Deadline for Receipt of Proposals
Date: February 22, 2019 at 4:00 PM
Estimated Notification of Award
Date: Within 90 days of bid opening
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal
letter must also clearly state and justify any exceptions to the requirements of the RFP which
the applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meeting has been scheduled for 1:00 p.m. on January 18, 2019 at the
Paul L. Dunbar Building, 7 Front Street, Wyoming, Delaware 19934. This is a mandatory
meeting. If a Vendor does not attend this meeting they shall be disqualified and shall not be
considered for further evaluation.
II. Scope of Services
The scope of work is divided into two (2) sections, middle school level and high school level.
The Kent County Alternative Schools Consortium plans to award the contract to one vendor
for a period of one (1) school year to begin on or about August 1, 2019, with an option to
renew the contract for up to two additional years. This is contingent upon the awarding of
State funds by the Delaware Department of Education as well as continued supplemental
funds provided by consortium districts. Current funding level is approximately $1,775,524
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Updated 10/21/15
STATE OF DELAWARE
Caesar Rodney School District
per year. The Kent County Consortium Board reserves the right to provide two one-year
options for renewal. The contract may be extended for additional time periods or may be
increased or decreased based on the availability of funds and successful contract
performance as outlined in the specifications.
A. General Instructions
1. The vendor must comply with all applicable laws of the State of Delaware, all State
Board of Education policies and regulations, all Department of Education
requirements and procedures, all requirements outlined in this RFP and all decisions
rendered by the Consortium Board.
2. The vendor must provide suitable site(s) within Kent County for all services. Those
sites must be specified in the proposal and comply with all Title 14 regulations. The
vendor is responsible for obtaining all health and safety clearances and occupancy
permits for the site(s). The site(s) must have an area suitable for drop-off and pick-up
by school buses. The vendor must show substantial effort to inform the site
neighborhood concerning the program.
3. Student transportation to and from the program on regular school days will be
provided by the vendor.
4. Resumes of all staff (or job descriptions for staff yet to be hired) must be included in
the proposal. All staff teaching core academic areas (as well as special education)
shall hold a valid teaching certificate and be highly qualified as required by the
Delaware Department of Education. The Consortium reserves the right to request
any changes in staff with a 30-day notice, except in emergencies. All staff must
obtain criminal background checks from the Delaware State Police, Child Protection
Registry (DSCYF) and current PPD (results w/in last 12 months). The selected
vendor is responsible to obtain, verify and maintain all other required state and
federal employment requirements.
5. The services will be provided to all students who are placed by the Consortium
based on its own internal allocation and placement procedures. There will be no
fixed limit on the number of placements; however, the vendor must state an optimum
number of students are defined as the number of students the vendor would prefer
not to exceed in the program at any one time. The Consortium Board will work with
the vendor to maintain that number as closely as possible.
B. Specifications for Psycho-Educational Services for Middle School Students
The successful vendor will operate a comprehensive middle school program for
disruptive students who have been expelled or otherwise excluded from regular public
schools in Kent County. This program will primarily serve students in grades 6 through 8,
although in exceptional cases the Consortium may place 5th grade students. Services
must include the following:
1. Develop and deliver comprehensive individual plans for students, in conjunction with
their home schools, which include educational, behavioral, psychological and social
objectives. Educational programs must support the Delaware Department of
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STATE OF DELAWARE
Caesar Rodney School District
Education curriculum requirements. The parent(s) of the students should be
included, as much as possible, in the process of developing the plans.
2. Communicate the plans to the student’s families and to the sending schools/districts.
3. Develop and deliver a curriculum that is aligned with Delaware Department of
Education requirements. In addition to academics, the curriculum must include a
component that addresses social/emotional development.
4. Maintain or improve student academic functioning, as measured by the Delaware
Department of Education Statewide Assessments and/or other similar tests,
including the provision of special education services by an appropriately certificated
professional as directed by an IEP, when required. The vendor is required to have a
certified special education teacher on staff at each program site(s) to deliver such
IEPs.
5. Remediate students’ basic skills deficiencies.
6. Develop students’ study skills.
7. Develop a written Code of Student Conduct, approved by the Consortium, that
establishes expectations for students as well as consequences that are appropriate
for an alternative setting, and provide written copies of the Code to all students and
parents.
8. Provide individual and group counseling as specified in students’ comprehensive
plans.
9. Develop and implement behavior modification and intervention strategies for
students.
10. Utilize a school wide positive behavior system or program.
11. Report student progress and attendance regularly to the sending school/district.
12. Develop and implement a plan to address chronic student absenteeism.
13. Provide a suitable program site that meets all necessary health, safety, zoning and
other requirements of the state and county.
14. Provide a multidisciplinary staff capable of diagnosing needs and carry out
prescribed plans.
15. Provide linkages to other community agencies with whom the students and their
families may be involved.
16. Communicate regularly with students’ families, sending schools’ staff and other
agencies.
17. Solicit and attempt to maintain parent involvement.
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STATE OF DELAWARE
Caesar Rodney School District
18. Develop written transition plans for reinstatement of students to their sending
schools/districts.
19. Provide transition services for students who are returning to their home
schools/districts, in conjunction with the home schools. Such services should include
on-going counseling, meetings with school staff, specific recommendations for
services, assistance with parental involvement and linkages with community
services, including tutoring, that might be of help to the students.
20. Provide students with the hours/days for legally prescribed school year.
21. Provide meals for students that meet all State and Federal requirements.
22. Provide transportation for students that meet all State and Federal requirements.
23. Operate under the direction and oversight of the Consortium Board, which consists
of a representative from each school district in Kent County.
24. Provide monthly and yearly reports of services rendered to the Consortium Board
and the Delaware Department of Education.
25. Provide all services, curriculum and programs, which are mandated, for students by
Delaware State law and regulations, including health services and professional
development as requested by the Kent County Consortium.
26. The Kent County Consortium reserves the right to audit the financial records and
transactions related to the services rendered through the contract.
27. This is a 12-month contract. The successful vendor will be required to provide a
payment schedule.
28. Invoices must be provided each month enumerating the services provided.
29. The vendor must provide a monthly detailed expenditure report using the format
provided by the Kent County Consortium.
30. The portion of the bid amount for profit and/or indirect overhead may not exceed 6%
of the bid amount.
C. Specifications for Psycho-Educational Services for High School Students
1. The successful vendor will operate a comprehensive school program for disruptive
students who have been expelled or otherwise excluded from grades 9 through 12 in
regular public schools in Kent County. Services must include the following.
2. Communicate the plans to the students’ families and to the sending schools/districts.
3. Develop and deliver a curriculum that is aligned with Delaware Department of
Education requirements. In addition to academics, the curriculum must include a
component that addresses social/emotional development.
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STATE OF DELAWARE
Caesar Rodney School District
4. Provide instruction/course work that will maintain or improve students’ academic
functioning as measured by the Delaware Department of Education Statewide
Assessments and/or other similar tests and enable the students to earn credits as
outlined in their individual plans and as approved by their sending schools/districts.
This would include the provision of special education services by an appropriately
certificated professional as directed by an IEP, when required. The vendor is
required to have a certificated special education teacher on staff at each program
site(s) to deliver such IEPs.
5. Remediate students’ basic skills deficiencies.
6. Develop Individual Improvement Plans (IIPs).
7. Develop a written Code of Conduct, approved by the Consortium that establishes
expectations for students as well as consequences that are appropriate for an
alternative setting and provide written copies of the Code to all students and parents.
8. Develop students’ study skills.
9. Provide individual and group counseling as specified in students’ comprehensive
plans.
10. Provide each student with counseling/instruction aimed toward the development of
individual, realistic vocational plans.
11. Develop and implement behavior modification and intervention strategies for
students.
12. Utilize a school wide positive behavior system or program.
13. Report student progress and attendance regularly to the sending schools/districts.
14. Provide a suitable program site that meets all necessary health, safety, zoning and
other requirement of the State and county.
15. Provide a multidisciplinary staff capable of diagnosing needs and carrying out
prescribed plans.
16. Provide linkages to other community agencies with whom students and their families
may be involved.
17. Communicate regularly with students’ families, sending schools’ staff and other
agencies.
18. Solicit and attempt to maintain parent involvement.
19. Develop written transition plans for the reinstatement of students to their sending
schools/districts.
20. Provide transition services for students who are returning to their home
schools/districts, in conjunction with their home schools. Such services should
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