Athens-Clarke County Government Jail LED Retrofit Project
| Agency: | City of Athens |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD10890627404394108 |
| Posted Date: | Dec 21, 2023 |
| Due Date: | Jan 31, 2024 |
| Solicitation No: | 24033 |
| Source: | Members Only |
| Bid Number: |
24033
|
| Bid Title: |
Athens-Clarke County Government Jail LED Retrofit Project
|
| Category: | Construction |
| Status: | Open |
|
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Attachment Preview
THE UNIFIED GOVERNMENT OF
ATHENS-CLARKE COUNTY(ACCGov)
DATE:
December 20, 2023
TO:
Electrical Contractors and Energy Performance Contractors
SUBJECT: RFP #24033 Athens-Clarke County Government Jail LED Retrofit Project
You are invited to submit a proposal for upgrading all interior lighting to LED and provide new emergency light option for
all existing emergency lights, at the Athens Clarke County Jail. SEE SECTION III for SCOPE OF SERVICES
Inquiries regarding proposals should be made to Edward Tulenko, Senior Buyer, at (706) 340-9883 or Email:
accbids@accgov.com. Technical questions may be directed to Keith Lunsford, Athens Clarke County, Automation
Coordinator at (706) 613-3570 or email: Keith.Lunsford@accgov.com.
A MANDATORY pre-proposal conference to respond to all inquiries regarding this project will be held at 8:00 AM ET,
January 10, 2024, at the Athens Clarke County Jail, 3015 Lexington Rd, Athens 30605 in Athens, Georgia. Potential
offerors are required to attend.
The estimated range of this project is between $300,000 - $470,000.
Attached hereto is the Request for Proposal (RFP) instruction document. The written requirements in this (RFP) shall not
be changed or superseded except by a written addendum from the Unified Government of Athens-Clarke County Purchasing
Division of the Finance Department. Failure to comply with the written requirements for this proposal may result in
rejection of the proposal by the Unified Government of Athens-Clarke County.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing
One (1) Paper copy without pricing
One (1) Separately Sealed USB Flash drive with copy of section V-D Price Proposal Schedule
One (1) Separately Sealed paper copy of section V-D Price Proposal Schedule
Proposals are to be sealed, marked with the offeror's name and address and labeled, “RFP #24033 Athens-Clarke County
Government Jail LED Retrofit Project” and delivered to:
The Unified Government of Athens-Clarke County
Finance Department, Purchasing Division
375 Satula Avenue
Athens, Georgia 30601
Not later than 3:00 P.M. ET, January 31, 2024.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the proposal
opening date. Please call (706) 613-3088 for more information. This service is in compliance with the Americans with
Disabilities Act (ADA).
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m. and 5:00 p.m. E.T.,
Monday through Friday, excluding holidays observed by the Unified Government of Athens-Clarke County.
The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any
technicalities or irregularities, and to award the contract based on the highest and best interest of the Unified Government
of Athens-Clarke County.
TABLE OF CONTENTS
SECTION TITLE
I
REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
II REQUEST FOR PROPOSAL OVERVIEW AND PROCEDURES
III SCOPE OF SERVICES
A. INTRODUCTION AND PURPOSE
B. GENERAL REQUIREMENTS
C. ADDITIONAL REQUIREMENTS
D. SPECIFIC TASKS
IV SELECTION PROCESS AND EVALUATION CRITERIA
V MANDATORY PROPOSAL FORMS
A: PROPOSAL FORM
B: ADDENDA ACKNOWLEDGEMENT
C: GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT
CONTRACTOR AFFIDAVIT & AGREEMENT
D: PRICE PROPOSAL SCHEDULE
(Must be submitted in a separately sealed envelope)
VI DOCUMENTS CHECKLIST
ATTACHMENT A: WHAT YOUR BUSINESS NEEDS TO KNOW ABOUT GEORGIA’S E- VERIFY
REQUIREMENTS
ATTACHMENT B: DRAWING PACKAGE, LIGHTING DRAWINGS, POWER BILLS AND
LIGHTING SCHEDULE
SECTION I - REQUEST FOR PROPOSAL SUBMISSION INSTRUCTIONS
ALL PROPOSALS RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND
MAY BE SUBJECT TO DISCLOSURE.
A complete signed proposal must include the documents listed below:
PROPOSAL FORMAT: Offerors are expected to examine the specifications, price schedule, and all
instructions. Failure to do so will be at the offeror’s risk. Each offeror shall furnish the information required by
the solicitation. The proposal and price schedule must be signed by an officer of the company, who is legally
authorized to enter into a contractual relationship in the name of the offeror.
All proposals received will become a part of the official contract file and may be subject to disclosure.
PROPOSAL FORMAT: All proposals should include the information outlined below and in the following
order:
1. Cover Letter: A brief cover letter of introduction and interest.
2. Table of Contents: Including all sections and subsections.
3. Business Information: State the full name and address of your organization and the branch office or
subordinate element that will perform the services described in this proposal. Include a telephone num-
ber, the point of contact and official signature of an authorized company representative. Indicate whether
you operate as a single proprietorship, partnership, or corporation. Include the state(s) in which you are
incorporated and/or licensed to operate.
4. Qualifications and Experience: Include an organization chart and summary resumes of key personnel
proposed for the project, including designations of the team leader, the consultant responsible for design,
the project architect, the person responsible for all proposed communications with the owner and all pro-
posed sub-consultants and a description of their roles.
a. Current Project Assignments: Identify the current project assignment(s) and the currently iden-
tified completion date(s) for projects currently being managed by the key individuals proposed for
our project.
b. Experience with High-Security Projects: Identify what experience, if any, the proposed team
member has working on high security projects such as jails, correctional centers, military installa-
tions, or other similar facilities.
5. Understanding of the Project: Statement of the firm's understanding of the project and proposed ap-
proach for providing requested services.
6. Additional Services Required: Based on the firm's understanding of the project, identify any additional
services that might be required for a successful program.
7. References: Include a minimum of three references for contracts of a similar nature, preferably working
in a high-security area, such as a jail or a government facility. Include the name, address, telephone
number, point of contact and description of the contract for each reference. Examples of no more than
three "reference projects" which represent the design teams’ approach to design solutions for projects of
similar scale and complexity, and the information on these projects must indicate the contributions of
proposed key personnel in the design and development of the "referenced projects" cited in the submittal.
8. Financial Information and Documentation: Provide relevant information regarding organizational
stability and strength. Documentation may include:
a. A statement of organizational structure (e.g., sole proprietorship, partnership, corporation, joint ven-
ture, etc.), information regarding the make-up of that structure (e.g., owner, partners, board of direc-
tors’ joint venture partners, etc.), a listing of financial references.
b. Failure to Complete Prior Projects - disclose whether the Offeror (or any general partner or joint ven-
ture of the Offeror) has ever failed to complete a similar project. If so, list the date of commencement
of the project and the entity for which the project was to be performed, and explain why the project
was not completed.
9. Time/Cost Procedures: A statement discussing your firm's procedures for controlling project time
and cost during the design and construction phase.
10. Contractor Provided Equipment: Provide a list of equipment and supplies needed to perform the Ser-
vices.
11. Other Relevant Information: Include any other relevant information concerning the project in this
section.
SUBMITTAL FORMAT: ALL proposal copies must be submitted in a sealed envelope or container with the
OUTERMOST container stating the company name, address, telephone number, the RFP number and TITLE
(RFP #24033 Athens-Clarke County Government Jail LED Retrofit Project). If you have an ACCUG
Vendor Number please include it on the sealed envelope or container. If you do not know or have a vendor
number, please note we are not entering “bid only” vendors into our database. We will set up your company if
you are awarded the RFP. Please rest assured that the vendor number is not a requirement for submitting
your bid and will not count against you in any way.
One (1) USB Flash drive with a copy of the Proposal WITHOUT Pricing
One (1) Paper copy without pricing
One (1) Separately Sealed USB Flash drive with copy of section V-D Price Proposal Schedule
One (1) Separately Sealed paper copy of section V-D Price Proposal Schedule
(Must be submitted separately in a sealed envelope)
Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and
for ensuring that the required address information appears on the outer wrapper or envelope used by such service.
No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of
a proposal not properly addressed and identified, and/or delivered to the proper or Improper address. Proposals
via facsimile will NOT be considered.
ALL DOCUMENTS SUBMITTED ON USB FLASH
DRIVE MUST BE IN A SINGLE PDF FILE
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