Bid ? Letter of Intent of Methane Gas Sale
| Agency: | City of Thomasville |
|---|---|
| State: | Georgia |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD10932067717117227 |
| Posted Date: | Mar 25, 2024 |
| Due Date: | Apr 3, 2024 |
| Source: | Members Only |
Attachment Preview
P.O. Box 1540 • Thomasville, GA 31799 • 229-227-7000 • FAX 229-227-3243 • www.thomasville.org
SALE OF LANDFILL METHANE GAS
OPENING:
APRIL 3, 2024 AT 10 AM
The City of Thomasville is soliciting proposals for the sale of Methane Gas located at the City of Thomasville’s Landfill –
located at 88 County Landfill Road. Thomasville, Ga 31757.
Proposals must be submitted on or prior to APRIL 3, 2024, at 10:00 a.m. The proposal may be mailed or hand-delivered
to the Purchasing Department, located at 923 Victoria Place, Thomasville, Georgia 31792 or mail proposals to P. O. Box
1540, Thomasville, Georgia 31799.
Questions from the proposers are due March 29, 2024 by 3 pm (local time) and responses will be posted on
the City of Thomasville website at www.thomasville.org,
The City reserves the right to reject any and all proposals, to waive minor irregularities, consider minor
variations to specifications that are clearly detailed, and to accept the lowest or best proposal combination
which appears to be in the best interest of the City. All persons and entities submitting proposals are hereby
notified that the City of Thomasville reserves the right to seek new proposals to accept or reject any or all
proposals, in part or in whole, to waive minor irregularities, technicalities, and/or informalities in
proposing, and to award a contract in part or as a whole as deemed to be in the best interest of The City of
Thomasville. The City of Thomasville gives further notice that the lowest proposal will not necessarily be
considered the best proposal, and the City reserves the right to select the proposal deemed to be in the best
interests of the City. If no acceptable proposal is received The City of Thomasville also reserves the right to
re‐proposal at its sole discretion.
Proposals and all addendums are available on the internet at www.thomasville.org . Click the link labeled
“Doing Business” and then click the link labeled “Proposal Opportunities”.
The proposals will be publicly opened and read aloud in the Purchasing Department at the appointed time.
The proposals will be considered by the City Council at a regularly scheduled council meeting within forty-five
(45) days of the proposal opening. Proposal pricing should remain effective for sixty (60) days after the
proposal opening.
Questions regarding the specifications of this proposal should be emailed to anthonyc@thomasville.org
P.O. Box 1540 • Thomasville, GA 31799 • 229-227-7000 • FAX 229-227-3243 • www.thomasville.org
INSTRUCTIONS FOR PROPOSALDERS
1. Qualifications of Proposer:
The City may make such investigations as they deem necessary to determine the ability of the Proposer to
perform the work, and the Proposer shall furnish to the City all such information and data for this purpose as
the City may request. The City reserves the right to reject any Proposal if the evidence submitted by, or
investigation of such Proposer fails to satisfy the City that the Proposer is properly qualified to carry out the
obligations of the contract and to complete the work contemplated therein.
2. Obligation of Proposer:
Proposers are required to inform themselves fully of the specifications and Proposal documents (including
any and all addenda and amendments). The failure or omission of any Proposer to examine any form,
instrument or document shall in no way relieve any Proposer from any obligation in respect to their Proposal.
3. Opening Proposals:
All Proposals received prior to the opening time are securely kept until the day and the hour stated in the RFP
at which time all Proposers’ names will be called. No Proposals will be opened nor will any be received after
the time stated in the RFP. Oral, telegraphic, or facsimile (fax) Proposals will not be considered.
4. Withdrawal of Proposals:
Any Proposer may withdraw its companies Proposal in person only, at any time prior to the scheduled time
for closing the receipt of Proposals. Withdrawals after the scheduled time for closing the receipt of Proposals
will not be permitted for a period of sixty (45) calendar days from the date of receipt and opening of
Proposals.
5. Contact:
Questions concerning the Proposal specifications must be emailed to Anthony “Quinn” Choice, Purchasing
Administrator at anthonyc@thomasville.org .
6. Proposal Bond:
In conjunction with the submittal of Proposal Forms, provide a Proposal Bond or Certified Check made out to
the City of Thomasville in the amount of 5% of Proposal amount. Proposal Bonds or Certified Checks will be
returned to unsuccessful Proposers within ten (10) days. The Proposal Bond or Certified Check will be
returned to the successful Proposer at the time of contract /proposal award.
7. Performance Bond and Labor & Material Payment Bond:
The successful Proposer will be required to furnish a Performance Bond, issued by an approved surety
company satisfactory to the City of Thomasville in the amount of 100% of the contract amount.
8. Indemnification:
The contractor agrees to protect, defend, indemnify, and hold harmless the City of Thomasville and its council
members, officers, employees, legal representatives and agents from and against any and all losses,
penalties, damages, settlements, claims, costs, charges and all other expenses and liabilities of every nature
and kind including but not limited to attorney fees, and other legal cost, in connection with or in any way
arising directly or indirectly out of or resulting from the work agreed to, or the work performed, by
Contractor under the terms of any contract or agreement that may arise due to any proposalding process or
otherwise. Without limiting the foregoing, any and all such claims, suits, or other actions relating to personal
injury, death, damage to property, defects in material or workmanship, actual or alleged violations of any
applicable Statue, ordinance, administrative order, rule or regulation, or any decree of any court shall be
included in the indemnity hereunder.
This indemnity and hold harmless covenant is effective, regardless or whether or not such claim, damage, loss
or expense is cased in part by a party indemnified hereunder; however, this indemnification and hold
harmless covenant shall not apply loss, fine or expense was the negligent act or omission on the part of the
City of Thomasville, Georgia, or any other indemnity referenced above. Contractor’s obligations under this
indemnification and hold harmless covenant also apply with respect to the enforcement of any of said
indemnities and hold harmless covenants referenced above, including without limitation any attorney’s fees
and legal cost related thereto. The provisions of this paragraph are cumulative and in no wise shall diminish
the obligations resting upon Contractor under any other provision of the Contract or by operation of law. In
claims against any person or entity indemnified above, which claims are made by an employee of the
Contractor, a subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they
may be liable, the indemnification obligations and hold harmless obligations stated above and agreed upon
shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or
for the Contractor or a subcontractor under worker’s compensation acts, disability benefit act or other
employee benefit acts.
9. Insurance:
Contractor’s and Subcontractor’s Insurance: The Contractor shall not commence work under this Contract
until he has obtained all the insurance required under this paragraph and such insurance has been approved
by the City, nor shall the Contractor allow any subcontractor to commence work on his subcontract until all
similar insurance required of the subcontractor has been so obtained and approved.
The City of Thomasville requires that they be listed on each of the insurance policies as an “additional
insured”. This inclusion must appear on the certificates that are provided to the Owner before the general or
sub-contractors can commence any work for the City of Thomasville. The insurance certificate shall include
the following statement:
The City of Thomasville, Georgia is included as an additional insured with respect to any claim, demand, suit
or action brought against the City of Thomasville and arising from or related to the performance of the
contract to which this certificate is attached.
A. Comprehensive General Liability
The contractor shall procure and shall maintain during the life of the Contract Agreement, such
Comprehensive General Liability insurance as shall protect the Owner, Contractor and any Subcontractors or
others working on the premises of the Owner in connection with this project, or performing work covered by
this contract from claims for damages for bodily injury, including accidental death, as well as from claims for
property damages, which may arise from operations under the Contract Agreement, whether such
operations are by himself or by anyone directly or indirectly employed or contracted with, by him.
The amount of insurance shall not be less than the following:
$1,000,000 Bodily injury, including death, each occurrence
$500,000 Property Damage, each occurrence
$1,000,000 Property Damage, in the aggregate
B. Vehicle Liability
The contractor shall procure and shall maintain during the life of the Contract Agreement,
Comprehensive Automobile (Motor Vehicle) Liability insurance in amounts not less than the
following:
$500,000 Bodily injury or death to any one person
$1,000,000 Bodily injury, each occurrence
$300,000 Property damage, each occurrence
The insurance shall be the greater of the above shown figures or that as required by the State of Georgia. The
insurance shall include coverage for owned, leased, and rented vehicles, as well as equipment, trailers, etc.
C. Worker’s Compensation
The Contractor shall procure and shall maintain during the life of the Contract Agreement, Worker’s
Compensation insurance for all of his employees to be engaged in work on the project under this Contract.
This insurance should be for the amount required by the State of Georgia.
a) Comprehensive General Liability ‐ The Contractor and any subcontractors shall procure and shall maintain
during the life of the Contract Agreement, such Comprehensive General Liability insurance as shall protect
the City, Contractor and any subcontractors or others working on the premises of the City in connection with
this project, or performing work covered by this contract from claims for damages for bodily injury, including
accidental death, as well as from claims for property damages, which may arise from operations under the
Contract Agreement, whether such operations are by himself or by anyone directly or indirectly
employed or contracted with, by him.
The amount of insurance shall not be less than the following:
$1,000,000 Bodily injury, including death, each occurrence
$ 500,000 Property Damage, each occurrence
$1,000,000 Property Damage, in the aggregate
b) Vehicle Liability ‐ The Contractor or subcontractors shall procure and shall maintain during the life of
Contract Agreement, Comprehensive Automobile (Motor Vehicle) Liability Insurance in amounts not less
than the following:
$ 500,000 Bodily injury or death to any one person
$1,000,000 Bodily injury, each occurrence
$ 300,000 Property damage, each occurrence
The insurance shall be the greater of the above shown figures or that as required by the State of Georgia. The
insurance shall include coverage for owned, leased, and rented vehicles, as well as equipment, trailers, etc.
c) Worker’s Compensation ‐ The Contractor or subcontractors shall procure and shall maintain during the life
of the Contract Agreement, Worker’s Compensation insurance for all of his employees to be engaged in
work on the project under this Contract. This insurance should be for the amount required by the State of
Georgia.
d) Scope of Insurance ‐ The insurance required under subparagraph (a) hereof shall provide adequate
protection for the Contractor and his subcontractors, respectively, as well as the City, against damage claims
which may arise from operations under this Contract, whether such operations be by the insured or by
anyone directly or indirectly employed by him.
10. Payments to Contractor:
a) All payments will be made once per month by the City within 30 days of invoicing to the Contractor on the
basis of a duly certified and approved estimate of the work performed during the preceding calendar month
under this contract. The Contractor must submit his estimate not later than the 5th day of the month. The
Owner shall retain ten percent (10%) of the amount of each estimate until final completion and acceptance of
all work covered by this contract.
b) All material and work covered by partial payments made shall thereupon become the sole property of the
City, but this provision shall not be construed as relieving the Contractor from the sole responsibility for the
care and protection of materials and work upon which payments have been made or the restoration of any
damaged work, or as a waiver of the right of the City to require the fulfillment of all of the terms of the
contract.
11. Termination by Owner for Convenience:
Owner may, at any time, terminate the Contract for Owner’s convenience and without cause. Upon receipt of
written notice from Owner of such termination for Owner’s convenience, Contractor shall cease operations
as directed by Owner in the notice, take actions necessary, or that Owner may direct, for the protection and
preservation of the work, (and except for the Work directed to be performed prior to the effective date of
termination stated in the notice) terminate all existing subcontracts and purchase orders and enter into no
further subcontracts and purchase orders. In case of such termination for Owner’s convenience, Contractor
shall be entitled to receive payment for Work executed, and direct costs proven as having been incurred
directly by Contractor prior to the date of termination. Contractor will not be authorized to receive any
overhead or profit or other cost of expense related to any part of the Work not executed as of the time of the
notice of termination for convenience of Owner.
12. Termination by Owner for Cause:
Owner may terminate the Contract for cause, by notification in writing to Contractor, stating such cause.
When Owner terminates the Contract for cause, Contractor shall not be entitled to receive further payment
until the Work is completed by others. If the unpaid balance of the Contract sum exceeds costs of finishing
the Work, including compensation for any services, expenses and damages incurred by Owner and not
expressly waived, such excess shall be paid to Contractor. If such costs and damages exceed the unpaid
balance, Contractor shall pay the difference to Owner. The amount to be paid to Contractor or Owner, as the
case may be, shall be in the discretion of Owner, which shall be reasonably exercised.
13. Non-Segregated Facilities:
Proposer must certify that they do not and will not, maintain or provide for their employees any facilities that
are segregated on a basis of race, color, creed and national origin.
__________________________
Contractor
____________________________
____________________________
Mailing Address
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