Crew Cab Chassis with Utility Body
| Agency: | City of Cedar Rapids |
|---|---|
| State: | Iowa |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD10993147159934729 |
| Posted Date: | Feb 27, 2024 |
| Due Date: | Mar 12, 2024 |
| Solicitation No: | PUR0224-214 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
PUR0224-214
Crew Cab Chassis with Utility Body
Issue Date: 2/27/2024
Questions Deadline: 3/5/2024 03:00 PM (CT)
Response Deadline: 3/12/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Jessica Wilson
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5068
Email: j.wilson@cedar-rapids.org
Page 1 of 9 pages
Deadline: 3/12/2024 03:00 PM (CT)
PUR0224-214
Event Information
Number:
PUR0224-214
Title:
Crew Cab Chassis with Utility Body
Type:
Request for Bid
Issue Date:
2/27/2024
Question Deadline: 3/5/2024 03:00 PM (CT)
Response Deadline: 3/12/2024 03:00 PM (CT)
Notes:
Notice of Request for Bid
Notice is hereby given that sealed bids will be received electronically before 3:00
PM on Tuesday, March 12, 2024 for a crew cab chassis with utility body as
requested by the City of Cedar Rapids Fleet Services Division. The City will only
accept bids submitted through the City’s Online E-Procurement portal system
(IonWave). Email, fax or hard copy Submittals are not acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Bids will be opened on Tuesday, March 12, 2024 at 3:00 PM CDT (our clock).
Bids will be evaluated promptly after opening. After an award is made, a bid
tabulation summary will be sent to all companies who submitted a bid. Bid
results will not be given over the telephone or prior to award. Bids may be withdrawn
any time prior to the scheduled closing time for receipt of bids; no bid may be
modified or withdrawn for a period of sixty (60) calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
Specification 4-1-2 Chassis-cab 19,000 GVWR for Service Body WPC.pdf
Vehicle Specifications.
Vehicle Language.pdf
Vehicle Language.
RFB No Contract T&C.pdf
Terms & Conditions.
Local Preference.pdf
Local preference forms.
Download
Download
Download
Download
Page 2 of 9 pages
Deadline: 3/12/2024 03:00 PM (CT)
PUR0224-214
Requested Attachments
Vehicle Specifications Form
(Attachment required)
Please attach the completed vehicle specifications form.
Body Drawing
(Attachment required)
Please include the drawings for the body being bid.
Descriptive Literature
Please include any descriptive literature on the crew cab chassis with utility body being bid.
Buy Local Packet
Please attach completed Buy Local Packet if applicable.
Bid Attributes
1 INSTRUCTIONS TO BIDDERS
Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City of
Cedar Rapids, Iowa. Vendor/Contractor shall mean the firm providing the crew cab chassis with utility body for the
Fleet Services Division .
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the City that you have read, understand and will comply with the instructions and all terms and conditions stated in
this Request for Bid and all attachments.
This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the
preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.
Exceptions to Documents
The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid
requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be
considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to
be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Bid.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Bid, including references, and/or
additional information as indicated, may result in disqualification by reason of "non-responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process
is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of the
Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and
issued by the Purchasing Services Division. No other means of communication, whether written or oral, shall
be construed as a formal or official response statement.
Page 3 of 9 pages
Deadline: 3/12/2024 03:00 PM (CT)
PUR0224-214
2 FEDERAL FUNDING PROVISIONS
This Project is not federally funded.
3 INSURANCE REQUIREMENTS
Vendor, at its own expense, shall procure and maintain workers compensation, general liability and automobile
liability insurance so as to cover risks which shall arise directly or indirectly from Vendor’s obligations and activities.
The Vendor shall furnish the City with a copy of the Certificate of Insurance as proof of the Vendor’s insurance
policies, if requested by the City.
Page 4 of 9 pages
Deadline: 3/12/2024 03:00 PM (CT)
PUR0224-214
4 SPECIAL TERMS AND CONDITIONS
Payment Terms and Invoice Submittals
Payment terms for Equipment authorized under the contract shall be net forty-five (45) days upon receipt of an
acceptable original invoice and afterEquipment are received, inspected and accepted and all required
documentation and reports are received in a format acceptable to the City.
Invoices shall include the following information:
ꞏ Contractor name and address
ꞏ Date of delivery
ꞏ City PO number
ꞏ Description of Vehicle
ꞏ The total amount being invoiced
ꞏ The Project Number (RFB #PUR0224-214)
Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line
item.
All invoices and supporting documentation shall be submitted at the intervals as agreed upon:
a) In a pdf format via e-mail to: accountspayable@cedar-rapids.org
or
b) Via US mail to: City of Cedar Rapids, Finance Department – Accounts Payable,
101 First Street SE, PO Box 2148, Cedar Rapids, IA 52406-2148.
The City may withhold payment for reasons including, but not limited to the following:
a) Equipment that is defective, inaccurate, flawed, unsuitable, nonconforming or incomplete due to
negligence of the Vendor;
b) Damage for which Vendor is liable;
c) Valid liens or claims of lien;
d) Valid claims of Subcontractors or other persons;
e) Delay in the delivery of the Equipment;
f) Inability of Vendor to complete the delivery of the Equipment;
g) Failure of Vendor to properly complete or document any pay request or invoice;
h) Any other failure of Contractor to perform any of its obligations under the Contract; or
i) The cost to City, including attorneys’ fees and administrative costs, of correcting any of the aforesaid
matters.
Treatment of Documents and Records
The Vendor shall maintain all accounting records and other documentation generated in providing the
goods/equipment under this Bid.
The City or any duly authorized representative of the City shall have access to all such information for the purpose
of inspection, audit and copying during normal business hours. All such information shall be retained for five (5)
years from the date of final payment and after all other pending matters under regarding this purchase are closed.
This access shall be made available to the City or duly authorized agent and shall be considered incidental to the
Scope of Work contained herein. As such, there shall be no additional compensation allowed the Vendor for
maintaining this information and allowing the herein described access.
If Project is funded in any way utilizing Federal Funds the Contractor acknowledges that it may be required to
submit to an audit of funds paid through the Contract and as may be conducted in accordance with provisions of
the Office of Management and Budget Circular A-133 (Audit of States, Local Government and Non-Profit
Organizations).
Estimated Quantities
The City reserves the right to order decreased or increased amounts from those specified. However, the estimates
are as accurate as we are able to determine. Actual quantities, whether lesser or greater than estimated, will not
affect the prices as bid.
Page 5 of 9 pages
Deadline: 3/12/2024 03:00 PM (CT)
PUR0224-214
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