Water System Pipe, Fittings & Appurtenances
| Agency: | City of Cedar Rapids |
|---|---|
| State: | Iowa |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD10993307547414439 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | Apr 24, 2024 |
| Solicitation No: | PUR0224-202 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
PUR0224-202
Water System Pipe, Fittings & Appurtenances
Issue Date: 4/10/2024
Questions Deadline: 4/17/2024 03:00 PM (CT)
Response Deadline: 4/24/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Rebecca Johnson
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5062
Email: r.johnson2@cedar-rapids.org
Page 1 of 11 pages
Deadline: 4/24/2024 03:00 PM (CT)
PUR0224-202
Event Information
Number:
PUR0224-202
Title:
Water System Pipe, Fittings & Appurtenances
Type:
Request for Bid
Issue Date:
4/10/2024
Question Deadline: 4/17/2024 03:00 PM (CT)
Response Deadline: 4/24/2024 03:00 PM (CT)
Notes:
Notice of Request for Bid
Notice is hereby given that sealed bids will be received electronically before 3:00
p.m. CDT on Wednesday, April 24, 2024, for the as-needed purchase of water
system pipe, fittings and appurtenances as requested by the City of Cedar Rapids
Utilities Department . The City will only accept bids submitted through the City’s
Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals
are not acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Bids will be opened on Wednesday, April 24, 2024, at 3:00 p.m. CDT (our clock).
Bids will be evaluated promptly after opening. After an award is made, a bid
tabulation summary will be sent to all companies who submitted a bid. Bid
results will not be given over the telephone or prior to award. Bids may be withdrawn
any time prior to the scheduled closing time for receipt of bids; no bid may be
modified or withdrawn for a period of sixty (60) calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
Local Preference.docx
Linn County businesses and TSB businesses in Linn County.
Certificate to Obtain Insurance.docx
Certificate to Obtain Insurance - Provided by the insurance agent.
Insurance Requirements - 1 endorsement.pdf
Insurance requirements.
Standard Terms and Conditions.pdf
Standard Terms and Conditions.
Page 2 of 11 pages
Deadline: 4/24/2024 03:00 PM (CT)
Download
Download
Download
Download
PUR0224-202
Specifications - 0224-202.pdf
Download
Detailed specifications by category.
Scope of Work - 0224-202.pdf
Download
Scope of work.
Bid Pricing Submittal Forms (2024).xlsx
Download
Bid Pricing Submittal Forms must be included with bid submittal. Bidders are not required to bid on all categories.
Requested Attachments
Certification Regarding Ability to Obtain Required Insurance
(Attachment required)
Please attach the completed Certification Regarding Ability to Obtain Required Insurance Form.
Buy Local Packet
Please attach completed Buy Local Packet if applicable.
Bid Pricing Submittal Forms
(Attachment required)
Excel workbook with bidder's pricing, manufacturer and lead time by item for each product category shall be uploaded
with submittal. Bidders are not required to bid on all categories.
Page 3 of 11 pages
Deadline: 4/24/2024 03:00 PM (CT)
PUR0224-202
Bid Attributes
1 INSTRUCTIONS TO BIDDERS
Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City of
Cedar Rapids, Iowa. Vendor shall mean the firm providing pipe, hydrants, valves, fittings and appurtenances for the
Utilities Department - Water Distribution and Service Divisions. Subcontractor shall mean any person, firm, or
corporation who contracts with the Vendor to perform a service for which the basis of payment or Scope of Work is
identified as a part of this RFB. Project Manager shall mean the authorized Water division employee who is making
purchases under the Contract.
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the City that you have read, understand and will comply with the instructions and all terms and conditions stated in
this Request for Bid and all attachments.
This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the
preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.
Exceptions to Documents
The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid
requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be
considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to
be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Bid.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Bid, including references, and/or
additional information as indicated, may result in disqualification by reason of "non-responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process
is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of the
Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and
issued by the Purchasing Services Division. No other means of communication, whether written or oral, shall
be construed as a formal or official response statement.
2 FEDERAL FUNDING PROVISIONS
This Project is not federally funded.
Page 4 of 11 pages
Deadline: 4/24/2024 03:00 PM (CT)
PUR0224-202
3 INSURANCE IS REQUIRED FOR THIS PROJECT
WORK SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE
RECEIVED AND APPROVED BY THE CITY.
At all times during the term of the Work and the Contract, and any extensions thereof, the Vendor shall purchase, at
its own expense, and maintain with insurance companies in good standing and acceptable to the City. Such
insurance will protect the Vendor from liability and claims for injuries and damages which may arise out of or result
from the Vendor’s operations under the Contract and for which the Vendor may be liable, whether such operations
are by the Vendor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone
for whose acts any of them may be liable.
For the protection of the Vendor and the City, but without restricting or waiving any obligations of the Vendor herein
contained, the Vendor shall insure the risks associated with the Work and the Contract with minimum coverages and
limits as set forth in the Insurance Requirements Attachment.
4 SPECIAL TERMS AND CONDITIONS
Term of Contract
The initial term of the Contract shall be for one (1) year anticipated to be May 1, 2024, through April 30, 2025.
A Contract, prepared by the City and signed by the City Manager, shall become the document that authorizes the
Work to begin, assuming the insurance requirements have been met. Each section contained herein, the
attachments, and any addenda and the response from the successful Bidder shall also be incorporated by
reference into the resulting agreement.
The City reserves the right to make changes to the Goods to be provided which are within the Scope of Work. No
assignment, alteration, change, or modification of the terms of the Contract shall be valid unless made in writing and
agreed to by both the City and the Vendor. The Vendor shall not provide any additional products or change the
Scope of Work until authorized in writing by the City. Vendor shall make no claim for additional compensation in the
absence of a prior written approval and amendment of the Contract executed by both the Vendor and the City. The
Contract may only be amended, supplemented or modified by a written document executed by the Vendor and the
City Manager.
In accordance with the provisions and conditions of the Contract, Vendor shall freely enter into the Contract for the
purpose of providing Work to the City and to be compensated for the Work.
No price escalation will be allowed during the term of the contract.
Payment Terms and Invoice Submittals
Payment terms for Goods authorized under the contract shall be net forty-five (45) days upon receipt of an
acceptable original invoice and after Work is performed, inspected and accepted and all required documentation
and reports are received in a format acceptable to the City.
Invoices shall include the following information:
ꞏ Vendor name and address
ꞏ Date of delivery
ꞏ City PO number
ꞏ Description of Goods
ꞏ Quantity
ꞏ Unit price
ꞏ Extended price
ꞏ The total amount being invoiced
ꞏ The Project Number / Contract Number (RFB #PUR0224-202)
Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line
item.
All invoices and supporting documentation shall be submitted at the intervals as agreed upon:
a) In a pdf format via e-mail to: accountspayable@cedar-rapids.org
or
b) Via US mail to: City of Cedar Rapids, Finance Department – Accounts Payable,
Page 5 of 11 pages
Deadline: 4/24/2024 03:00 PM (CT)
PUR0224-202
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