REQUEST FOR PROPOSAL

CITY OF BATAVIA

Tin Shop Building

FEASIBILITY STUDY FOR THE ADAPTIVE REUSE OF THE TIN SHOP BUILDING AT 106 N. RIVER STREET

INTRODUCTION

In 2017 the City of Batavia acquired the Larson Becker Properties at 106 N. River Street, which included the “Tin Shop” building. The property, along with several adjacent parcels, was acquired to promote economic development. While several development inquiries and a formal proposal have been proposed for the property, none have successfully moved forward. In 2023 Batavia’s City Council directed city staff to reevaluate the property and provide recommendations for redevelopment of the “tin shop” building.

The Tin Shop consists of a 2-story timber frame structure that dates from around 1890. It is a former commercial building that is vacant except for some miscellaneous storage on the first floor. The property is located within the City’s Historic District, and the structure is considered a Contributing structure within the District.

Little maintenance has occurred since the City took ownership of the building. Known issues include a leaking roof that needs to be replaced and mechanical systems that are all beyond their useful life. The building does not meet any modern accessibility standards. Redevelopment of the property ideally would consist of a mix of uses. This would include a small commercial retail space on the west (front) part of the first floor fronting River Street, with public restrooms being constructed on the east (rear) part of the first floor. Public restrooms would consist of two (2) ADA compliant All Gender restrooms facilities. The City would also entertain an option of expanding the building to the east to accommodate the public restrooms. The second floor would consist of two (2) separate apartment units if possible. These would be one bedroom or studio units and would be proposed as affordable units. A building expansion to the east would potentially accommodate additional second floor access or access that closer meets current building codes. Analysis would also include whether the second floor would need additional ADA access such as an elevator or LULA.

SCOPE OF SERVICES

The City is seeking proposals to develop detailed architectural drawings for the redevelopment of the building. Deliverables would include detailed architectural plans as well as elevation drawings for the exterior improvements. These plans would be developed so as to be able to seek approval from the Historic Preservation Commission (HPC) as well as to obtain building permits for the work proposed. Any revisions to the plans to address HPC and building permit requirements would also be included in the scope of work. The consultant would also develop cost estimates for the work that needs to be done to accomplish the objectives as outlined within the project scope.

Consultants will be expected to perform the following tasks:

1. Perform interior and exterior visual inspections of the structure and the underlying foundation, to identify significant issues that could have a material impact on the ability to rehabilitate and reuse the structure.
2. Develop high level cost estimates of improvements necessary for adaptive reuse.
3. Prepare concept, preliminary and final architectural drawings and colored elevations for consideration by the City for the required work, to be in a form for building permit submittal.
4. Attend kickoff meeting, concept stage meeting, preliminary stage meeting and final stage meeting with City Staff.
5. Prepare material sample boards for presentation to approval bodies.
6. Develop final project cost estimates based on the final approved plans.
7. Appear at evening public meetings in front of the Historic Preservation Commission and the City Council to present the concepts as proposed and address any comments/questions they may have.
8. Make any revisions to plans and exhibits as requested by the HPC, City Council or for the building permit.
9. Prepare contract bid documents utilizing standard language and requirements as provided by the City
10. Provide assistance to City Staff during the bidding process. City Staff will administer the bidding process, consultant will assist. Appear at a bidder pre-construction meeting. Answer questions from potential bidders. Prepare Addendum(s) to contract documents as necessary.

DELIVERABLES

1. Electronic copies of building inspection report(s), high level cost estimate, concept and preliminary drawings.
2. Ten (10) hardcopies of final building drawings in a form ready to submit for HPC approval and for building permit. Submittal shall include colored elevation drawings and material samples for consideration.
3. An electronic copy of the same final permit documents and color renderings.
4. Detailed final cost estimate for the improvements if constructed as submitted in both paper and electronic form.
5. Contract bid documents
6. Revisions of the plans as needed to obtain HPC and/or City Couuncil approval and issuance of a building permit for the work.
7. Drawings/documents in support of bid Addendum(s) as necessary

INFORMATION PROVIDED BY THE CITY

1. Sketch of building development concept.
2. Aerial photos of proposed structure.
3. Exterior photos of existing structure. (See below.)
4. Interior photos of the existing structure. (See below. Additional images available upon request to the Batavia Community Development Department)

Documents also available this PDF.

SELECTION PROCESS

The City of Batavia will select consultants based on the following:

1. Qualifications and experience in developing drawings for adaptive reuse.
2. Qualifications for preparing plans for renovating historic structures that also need to comply with ADA and accessibility requirements.
3. Qualifications and experience in evaluating structures similar to the Tin Shop building.
4. Overall qualifications and experience of the project manager and support team.
5. Experience working with elected officials and residents in a municipal setting.
6. Value of the cost proposal.

REQUIRED CONSULTANT SUBMITTALS

Consultants should submit the following information:

1. A brief description of the firm along with any proposed sub-consultants.
2. A description of similar projects noting the firm’s services provided on those projects. The description should include individuals in the firm who worked on the projects and contact information for reference checks.
3. A listing of the proposed professional services team, including the individual proposed as the main contact with the City of Batavia. Resumes of all the pertinent individuals should be included.
4. In a separate sealed envelope Consultant shall provide a not-to-exceed cost proposal to provide professional serves as described herein.

ANTICIPATED PROJECT TIMETABLE

Consultants should submit a proposal for the project by no later than 10:00 a.m. on Friday April 12, 2024. Consultant selection is expected in early May, 2024 with award at a City Council meeting in mid-May or early June 2024.

Consultants will be expected to execute an agreement upon selection.

PROCEDURE FOR SUBMISSION

Proposals should be submitted to:

Scott Buening
Community and Economic Development Director
sbuening@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.

100 N Island Avenue
Batavia, IL 60510
(630) 454-2700

With electronic copies to:

Laura Newman, City Administrator, lnewman@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.

Gary Holm, Director of Public Works, gholm@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.

Peggy Colby, Finance Director, pcolby@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.

Scott Haines, Superintendent Public Properties and Services, shaines@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.

Jeff Albertson, Building Official, jalberts@bataviail.gov For security reasons, you must enable JavaScript to view this E-mail address.