Disaster Debris Monitoring Services
| Agency: | St. John the Baptist Parish |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11467388263265749 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Apr 11, 2024 |
| Solicitation No: | 2024.13 |
| Source: | Members Only |
Disaster Debris Monitoring Services
Closing date
April 11, 2024, 09:45 AM
- Reference number 2024.13
Contact details
Attachment Preview
ST. JOHN THE BAPTIST PARISH
PURCHASING & PROCUREMENT DEPARTMENT
1811 W. Airline Highway
LaPlace, LA 70068
REQUEST FOR PROPOSALS (RFP)
Disaster Debris Monitoring Services
Proposal No. RFP 2024.13
Closing Date: April 11, 2024 @ 9:45 A.M.
SUBMITTALS
Submittals are due on or before the exact closing date and time. Submittals received after the
exact closing date and time will NOT be considered. If hand delivering, please allow enough
time for travel and parking to submit by the exact closing date and time. The response
(including copies) must be submitted in a sealed envelope or package clearly marked with the
Proposer’s name and address, and “RFP 2024.13 Disaster Debris Monitoring Services”.
Publish:
L’Observateur:
March 13, 2024
March 20, 2024
March 27, 2024
FOR FURTHER INFORMATION CONCERNING THIS RFP, PLEASE CONTACT:
Peter Montz, Purchasing and Procurement Department
Phone: (985) 652-9569
E-mail: p.montz@stjohn-la.gov
QUESTIONS AND COMMENTS MUST BE SUBMITTED NO LATER THAN 10:00 A.M. April 2, 2024
RFP 2024.13 Disaster Debris Monitoring Services
Page 1 of 19
REQUIRED SIGNATURE PAGE FOR PROPOSALS
This page, signed by an authorized officer of your Company, must accompany your packet as the cover page.
I, the undersigned, having carefully examined the Request for Proposals, propose to furnish services in accordance
therewith as set forth in the attached proposal.
I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on
behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or
supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a
proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other
contractor(s) or person(s).
In order to induce the Parish to consider this proposal, the Company irrevocably waives any existing rights which it
may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to St. John the Baptist Parish, and Company further promises that it will
not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to St. John the Baptist Parish.
Please type or print legibly information below.
Proposer hereby acknowledges receipt of the Solicitation and agrees to Terms and Conditions set forth in this RFP.
PROPOSER INFORMATION
Firm Name: __________________________________________________________________
Address: __________________________ City/State/Zip: ____________________________
Phone No.: ________________________ Fax No.: _________________________________
AUTHORIZATION TO PROPOSE (must be signed):
By: _________________________________________
Signature
Date
__________________________
Printed Name
Email Address: ______________________________________________________
Primary Contact Person (If other than above):
Name: __________________________ Phone No: _________________ Fax No: ___________
Title: ___________________________ E-mail Address: ______________________________
If this proposal is being submitted on behalf of an agent/broker, please complete section below:
Submitted on behalf of: ___________________________________________________________
Phone No: ____________________________ Fax No: ________________________________
E-mail Address: ________________________________________________________________
RFP 2024.13 Disaster Debris Monitoring Services
Page 2 of 33
REQUEST FOR PROPOSALS
Disaster Debris Monitoring Services
BACKGROUND
St. John the Baptist Parish (herein referred to as “the Parish”) hereby issues a Request for Proposals (RFP) for
qualified companies (herein referred to as “Company”) to provide the Parish with required disaster debris
monitoring services to support the oversight and management of debris removal contractors. The Company must
have the capability to perform the tasks described in the Scope of Work. The Parish is an Equal Opportunity
Employer and we encourage all small, minority and women business enterprises to apply.
The RFP package includes the following:
1. Required Signature Page for Proposals
2. General Terms and Conditions
3. Corporate Resolution
4. Certificate of Authority
5. Past Criminal Convictions of Bidders Attestation
6. Non-Solicitation and Unemployment Affidavit
7. Certificate Regarding Debarment
8. E-Verify Affidavit
9. Exhibit A – Scope of Work
10. Exhibit B – Pricing Schedule
11. Exhibit C – Selection/Scoring Criteria
SCOPE OF WORK
It is the intention of the Parish to award a contract to the Company that can provide disaster debris monitoring
services to the Parish, to include debris generated from public rights-of-way, private property, drainage areas,
waterways, and other public, eligible, or designated areas in compliance with FEMA, FHWA and other applicable
agencies. The scope of work and performance requirements are stated in Exhibit A.
GENERAL TERMS AND CONDITIONS
1.0 RFP Process
1.1 This RFP is subject to all applicable state and local laws, including the Louisiana Code of
Governmental Ethics.
1.2 RFP’s, associated documents and addenda may be obtained from the Department of Purchasing and
Procurement at 1811 W. Airline Hwy., LaPlace, LA 70068 or by downloading from the Parish’s
website at www.sjbparish.com or Central Bidding at www.centralbidding.com.
1.3 Written addenda to the RFP may be issued to provide clarification, corrections, or to answer
questions. It is the Contractor’s responsibility to periodically check either with Peter Montz in the
Department of Purchasing and Procurement, parish website, or Central Bidding for addenda that may
be issued to implement changes or clarifications to the RFP, prior to due date. Checking the parish
website is HIGHLY recommended.
1.4 The Parish reserves the right to request additional information to clarify proposals. The Parish shall
determine the appropriate means of clarification: telephone, e-mail, letter, or oral interviews.
RFP 2024.13 Disaster Debris Monitoring Services
Page 3 of 33
1.5 Questions and comments regarding this Proposal must be submitted in writing to St. John the Baptist
Parish, Purchasing & Procurement Department, ATTN: Peter Montz, 1811 West Airline Highway,
LaPlace, LA 70068 or via e-mail to p.montz@stjohn-la.gov no later than 10:00 A.M. local time on
April 2, 2024.
2.0 Submission of Proposal
2.1 Electronic Proposals shall be accepted only on www.centralbidding.com and/or Paper Proposals shall
be addressed to St. John the Baptist Parish and delivered to the receptionist located in the St. John
the Baptist Parish Government Complex, 1811 West Airline Hwy., LaPlace, LA than 9:45 A.M. local
time on April 11, 2024. Proposal package must be submitted in a sealed envelope or package
clearly marked with the Proposer’s name and address, and “RFP – Disaster Debris Monitoring
Services.”
2.2 Each Company shall provide a submittal package based on the designated point evaluation scoring
criteria. The submittal shall provide clear and sufficient information to enable the selection
committee to evaluate the responsiveness and quality of the proposal. The Selection/Scoring Criteria
(Exhibit C) will be used to evaluate all proposals received. Failure to provide all required information
with the exception of scope of work that does not pertain to your Company, including the “Required
Signature Page for Proposals”, shall be cause for rejection of the submittal as non-responsive.
2.3 Proposer shall submit an original, and one electronic copy of proposal by the date and time specified.
Failure to submit the required number of copies may result in finding of non-responsive. Original
should be clearly marked.
2.4 The Parish will not be responsible for submissions forwarded through the U.S. Postal Service or any
delivery service if lost in transit at any time before the due date, or if hand-delivered to the incorrect
location.
2.5 Proposals submitted by facsimile (FAX) or e-mail will not be accepted. Any proposal received after
9:45 A.M. local time on April 11, 2024 will be deemed non-responsive and will be returned to
proposer unopened.
3.0 Proposal Format
3.1 Proposers must respond in the format delineated below.
The following information shall be tabbed to identify the required information. Failure to submit this
information will render the proposal non-responsive.
3.2 Qualifications of the Firm
Provide a description and history of the firm focusing on previous governmental disaster debris
monitoring experience. Submitting firms must have performed a minimum of five projects over 1
million cubic yards of debris during the past eight years. Only experience as a prime contractor will
be considered. Individual personnel experience with firms other than the submitting firm will not be
considered.
3.3 Proposer responses to the section shall include, at minimum, the following:
• Recent experience demonstrating an in-depth understanding of disaster debris monitoring in
accordance with FEMA policies.
RFP 2024.13 Disaster Debris Monitoring Services
Page 4 of 33
• Documented knowledge and experience coordinating with Federal, State and Local
emergency agencies.
• Experience with special disaster recovery program management services including private
property/right-of-entry (ROE) work, waterways debris removal, leaning tree and hanging
limb removal, hazardous material removal, vessel and vehicle recovery, asbestos abatement,
data management, hauler invoice reconciliation and contracting.
3.4 Provide at least five references (over 1 million cubic yards) for which the firm has performed
services within the past eight (8) years that are similar to the requirements in the Scope of
Services. Provide the reference contact name, address, e-mail address, and telephone numbers
and date of the contract.
3.5 Qualification of Staff
Provide an organizational chart, resumes, and summary of staff qualifications. Key project staff
(management staff including, but not limited to, project manager, collection and disposal
operations managers, data manager, etc.) must be full time employees of the proposing firm and
have direct, relevant experience while working for the proposing firm. Key staff must
demonstrate experience in the following areas:
• Large scale (greater than 1 million cubic yards) disaster debris monitoring efforts debris
• Documented knowledge and experience working with Federal, State and Local government
emergency agencies.
• Documented knowledge and experience with solid and hazardous waste management
programs, policies, and procedures.
• Experience with special disaster recovery program management services including private
property/right-of-entry (ROE) work, waterways clean-up and reimbursement, leaning tree
and hanging limb removal, hazardous material removal, hazardous material removal, and
vehicle recovery, asbestos, abatement, data management, and hauler invoice reconciliation
and contracting.
3.6 TECHNICAL APPROACH
Provide a description of the Proposer’s technical approach to the project, to include startup
procedures, debris estimate methodology, debris management site permitting, collection and
tower monitoring operations, data management and contractor invoice reconciliation. The
selected firm must provide monitoring personnel within 24 hours of notification. Provide under
separate cover the Proposer’s training manual.
3.7 AUTOMATED DEBRIS TRACKING AND REPORTING SYSTEMS
Per FEMA policy document 327 Public Assistance Debris Monitoring Guide, Recent advances in
automated debris management tracking systems have provided real – time and automated
tracking and reporting…FEMA embraces technological advancements and recognizes the
potential benefits of these automated systems.
Proposer must demonstrate ownership or licensing of an automated debris tracking and
reporting system. Proposer must demonstrate in its proposal that it maintains on hand sufficient
automated debris tracking equipment dedicated to meet the needs of the Parish. Proposer shall
RFP 2024.13 Disaster Debris Monitoring Services
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