Grounds Maintenance and Landscaping Services

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Agency:	St. John the Baptist Parish
State:	Louisiana
Level of Government:	State & Local
Category:	S - Utilities and Training Services
Opps ID:	NBD11467630451254977
Posted Date:	Nov 1, 2023
Due Date:	Nov 30, 2023
Solicitation No:	2023.53
Source:	Members Only

Closing date

November 30, 2023, 09:45 AM

Reference number 2023.53

A mandatory pre-proposal conference will be held on Monday, November 20, 2023 at 10:00 A.M. in the Council Chambers of the St. John the Baptist Parish Government Complex located at 1811 W. Airline Hwy., LaPlace, LA 70068. Any person entering the meeting after 10:00 A.M. sharp, will not be allowed to attend the meeting or submit a proposal. Questions regarding the process will be addressed at that time. Requests for clarification related to definition or interpretation of this RFP shall be made by emailing p.montz@stjohn-la.gov by 10:00 A.M. on November 22, 2023. Oral explanations or instructions shall not be considered binding on behalf of the Parish.

Contact details

Peter Montz

985-652-9569

p.montz@stjohn-la.gov

Attachment Preview

ST. JOHN THE BAPTIST PARISH

PURCHASING & PROCUREMENT DEPARTMENT

1811 W. Airline Highway

LaPlace, LA 70068

REQUEST FOR PROPOSALS (RFP)

Grounds Maintenance and Landscaping Services

Proposal No. RFP 2023.53

Closing Date: November 30, 2023 @ 9:45 A.M. Local Time

SUBMITTALS

Submittals are due on or before the exact closing date and time. Submittals received after the exact

closing date and time will NOT be considered. If hand delivery, please allow enough time for travel

and parking to submit by the closing date and time. The response (including copies) must be

submitted in a sealed envelope or package clearly marked with the Company’s name and address,

and “RFP 2023.53 – Grounds Maintenance and Landscaping Services”.

Publish:

November 1, 2023

November 8, 2023

November 15, 2023

FOR FURTHER INFORMATION CONCERNING THIS RFP, PLEASE CONTACT:

Peter Montz, Director of Purchasing and Procurement

Phone: (985) 652-9569

p.montz@stjohn-la.gov

QUESTIONS AND COMMENTS MUST BE SUBMITTED BY EMAIL NO LATER THAN 10:00 A.M. November 22, 2023

REQUIRED SIGNATURE PAGE FOR PROPOSALS

This page, signed by an authorized officer of your Company, must accompany your proposal as the cover page.

I, the undersigned, having carefully examined the Request for Proposals, propose to furnish services in accordance

therewith as set forth in the attached proposal.

I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on

behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or

supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a

proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other

contractor(s) or person(s).

In order to induce the Parish to consider this proposal, the Company irrevocably waives any existing rights which it

may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal

to or performing work or providing supplies to St. John the Baptist Parish, and Company further promises that it will

not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or

proposal to or from performing work or providing supplies to St. John the Baptist Parish.

Please type or print legibly information below.

The Proposer hereby acknowledges receipt of the RFP and agrees to Terms and Conditions set forth in this RFP.

PROPOSER INFORMATION

Firm Name: ___________________________________________________________________

Address: __________________________ City/State/Zip: _____________________________

Phone No.: ________________________ Fax No.: ___________________________________

E-mail Address: _______________________________________

AUTHORIZATION TO PROPOSE (must be signed):

By: ______________________________ ___________

Signature

Offer Date

_____________________________

Printed Name

Primary Contact Person (If other than above):

Name: __________________________ Phone No: _________________ Fax No: _______________

Title: ___________________________ E-mail Address: ________________________________

____________________________________________________________________________________________

If this proposal is being submitted on behalf of an agent/broker, please complete section below:

Submitted on behalf of: ___________________________________________________________

Phone No: ____________________________ Fax No: __________________________________

E-mail Address: __________________________________________________________________

RFP 2023.53 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

PAGE 2 OF 29

REQUEST FOR PROPOSALS

Grounds Maintenance and Landscaping Services

BACKGROUND

St. John the Baptist (herein referred to as “Parish”) hereby issues a Request for Proposals (RFP) for licensed and

qualified Contractors to provide professional Grounds Maintenance and Landscaping Services for its properties.

The Parish is an Equal Opportunity Employer and we encourage all small, minority and women business

enterprises (DBE) to apply.

The Contractor will provide Grounds Maintenance and Landscaping Services and all other work necessary to

complete the said service in accordance with the terms of this Request for Proposal (“RFP”) and any resulting

contract. The Parish shall be notified of all individuals and Sub-Contractors who propose to work on any portion of

the project on a continual basis. The grass cutting, and landscaping properties are listed in Exhibit A.

The RFP package includes the following:

1. Required Signature Page for Proposals

2. General Terms and Conditions

3. Corporate Resolution

4. Certificate of Authority

5. Past Criminal Convictions of Bidders Attestation

6. Non-Solicitation and Unemployment Affidavit

7. Certificate Regarding Debarment

8. E-Verify Affidavit

9. Exhibit A – Scope of Work

10. Exhibit B – Pricing Schedule

11. Exhibit C – Selection/Scoring Criteria

12. Exhibit D – License Requirements

13. Exhibit E – Grounds Maintenance and Landscaping Services Completion Form

GENERAL TERMS AND CONDITIONS

1.0 RFP Process

1.1 This RFP is subject to all applicable state and local laws, including the Louisiana Code of

Governmental Ethics.

1.2 RFP’s, associated documents and addenda may be obtained from the Department of Purchasing and

Procurement at 1811 W. Airline Hwy., LaPlace, LA 70068 or by downloading from the Parish’s

website at www.sjbparish.com or Central Bidding at www.centralbidding.com.

1.3 Written addenda to the RFP may be issued to provide clarification, corrections, or to answer

questions. It is the Company’s responsibility to periodically check either with Peter Montz in the

Department of Purchasing and Procurement, parish website, or Central Bidding for addenda that

may be issued to implement changes or clarifications to the RFP, prior to due date. Checking the

parish website is HIGHLY recommended.

1.4 The Parish reserves the right to request additional information to clarify proposals. The Parish shall

determine the appropriate means of clarification: telephone, e-mail, letter, or oral interviews.

1.5 Questions and comments regarding this Proposal must be submitted in writing to St. John the

Baptist Parish, Purchasing & Procurement Department, ATTN: Peter Montz, 1811 West Airline

Highway, LaPlace, LA 70068 or via e-mail to p.montz@stjohn-la.gov no later than 10:00 A.M. on

November 22, 2023.

RFP 2023.53 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

PAGE 3 OF 29

2.0 Submission of Proposal

2.1 Electronic Proposals shall be accepted only on www.centralbidding.com and/or Paper Proposals

shall be addressed to St. John the Baptist Parish and delivered to the receptionist located in the St.

John the Baptist Parish Government Complex, 1811 West Airline Hwy., LaPlace, LA than 9:45 A.M.

local time on November 30, 2023. Proposal package must be submitted in a sealed envelope or

package clearly marked with the Proposer’s name and address, and “RFP 2023.53 Grounds

Maintenance and Landscaping Services”.

2.2 Each Company shall provide a submittal package based on the designated point evaluation scoring

criteria. The submittal shall provide clear and sufficient information to enable the selection

committee to evaluate the responsiveness and quality of the proposal. The Selection/Scoring

Criteria (Exhibit E) will be used to evaluate all proposals received. Failure to provide all required

information with the exception of scope of work that does not pertain to your Company, including

the “Required Signature Page for Proposals”, shall be cause for rejection of the submittal as non-

responsive.

2.3 Bidder shall submit an original and one electronic copy of proposal by the date and time specified.

Failure to submit the required number of copies may result in finding non-responsive. Original

should be clearly marked.

2.4 The Parish will not be responsible for submissions forwarded through the U.S. Postal Service or any

delivery service if lost in transit at any time before submission opening, or if hand-delivered to the

incorrect location.

2.5 Proposals submitted by facsimile (FAX) or e-mail will not be accepted. Any proposal received after

9:45 A.M. local time on November 30, 2023 will be deemed unresponsive and will be returned to

Company unopened.

3.0 Mandatory Pre-Proposal Conference

A mandatory pre-proposal conference will be held on Monday, November 20, 2023 at 10:00 A.M. in the

Council Chambers of the St. John the Baptist Parish Government Complex located at 1811 W. Airline

Hwy., LaPlace, LA 70068. Questions regarding the process will be addressed at that time. Requests for

clarification related to definition or interpretation of this RFP shall be made by emailing p.montz@stjohn-

la.gov by 10:00 A.M. on November 22, 2023. Oral explanations or instructions shall not be considered

binding on behalf of the Parish.

• The site pictures have been uploaded to www.centralbidding.com and the Parish website,

www.sjbparish.com as an attachment to the listing for this RFP.

4.0 Opening

Proposals will be read at 10:00 A.M. local time on November 30, 2023 in the Council Chambers of the St.

John the Baptist Parish Government Complex, 1811 W. Airline Highway, LaPlace, LA 70068.

5.0 Public Disclosure

It is understood and agreed upon by the Company in submitting a proposal that the Parish has the right to

withhold all information regarding this procurement until after contract award, including but not limited

to: the number received; competitive technical information; competitive price information; and the

Parish’s evaluation concerns about competing proposals. Information released after award is subject to

the disclosure requirements of the Louisiana Public Records Act. The company specifically waives any

claims against Parish related to the disclosure of any materials if made under a public records request.

6.0 Parish Commitment

5.1 Parish shall have the right to reject or accept any Proposal or offer, or any part thereof (i.e., any

component of any proposed solution) for any reason whatsoever and to accept other than the lowest

offer, at its sole discretion.

RFP 2023.53 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

PAGE 4 OF 29

5.2 This RFP does not commit the Parish to award, nor does it commit the Parish to pay any costs

incurred in the submission of the Proposal, or in making necessary studies or designs for the

preparation thereof, nor procure or contract for services or supplies. Further, no reimbursable cost

may be incurred in anticipation of a contract award.

5.3 The Parish reserves the right to terminate this RFP at any time prior to contract execution.

5.4 No prior, current, or post-award verbal conversation or agreement(s) with any officer, agent, or

employee of the Parish shall affect or modify any terms or obligations of this RFP, or any contract

resulting from this procurement.

5.5 The Parish reserves the right to revise any part of the RFP by issuing an addendum to the RFP at any

time in accordance with relevant Louisiana Revised Statutes. Issuance of this RFP in no way

constitutes a commitment by the Parish to award a contract. The Parish reserves the right to accept

or reject, in whole or part, all Proposals submitted, and/or cancel this announcement if it is

determined to be in the Parish’s best interest. All materials submitted in response to this

announcement become the property of the Parish, and selection or rejection of a submittal does not

affect this right.

7.0 Late, Modified, or Withdrawn Proposals

6.1 Any proposal received after the exact time specified for receipt will not be considered.

6.2 No modification of a proposal, except a modification resulting from the Parish’s request for “best and

final offer,” will be accepted.

6.3 No Company may withdraw his/her proposal within forty-five (45) days after the actual date of

opening thereof.

8.0 Evaluation and Selection

7.1 Objective - The purpose is to evaluate all proposals with the ultimate interest of entering into an

agreement with that Company determined to be most advantageous to the Parish, price and other

factors considered.

7.2 Evaluation - A Source Selection Committee is appointed by the Parish President for the purpose of

evaluating qualifications and proposals received in response to an RFP. The Committee will evaluate

proposals submitted by qualified Consultants/Companies on the basis of the guidelines set forth in

the RFP. The Parish reserves the right to request additional information and clarification of any

information submitted.

7.3 Evaluation criteria have been established to determine which Contractor will best contribute to

the overall goals of the Parish. These criteria are detailed in Exhibit C (Selection/Scoring Criteria) which is

attached hereto and made a part hereof.

7.4 The Source Selection Committee will determine if interviews are necessary as part of its evaluation

process.

7.5 Recommendation and Selection - The Parish Administration will present its recommendation to St.

John the Baptist Parish Council for award. As part of the negotiation process, the Parish reserves the

right to negotiate with the successful Company. This award will be made to the most responsible

firm or team whose proposal is determined in writing to be most advantageous to the Parish, based

on the scoring criteria set forth in this document. The Parish also reserves the right to reject any and

all proposals.

RFP 2023.53 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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