Plastic and Corrugated Metal Culverts
| Agency: | St. John the Baptist Parish |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11467630456116566 |
| Posted Date: | Nov 1, 2023 |
| Due Date: | Nov 29, 2023 |
| Solicitation No: | 2023.57 |
| Source: | Members Only |
Plastic and Corrugated Metal Culverts
Closing date
November 29, 2023, 09:45 AM
- Reference number 2023.57
Contact details
Attachment Preview
ST. JOHN THE BAPTIST PARISH
PURCHASING & PROCUREMENT DEPARTMENT
1811 W. Airline Highway
LaPlace, LA 70068
INVITATION TO BID
PLASTIC & CORRUGATED METAL CULVERTS
Bid No. 2023.57
Closing Date: November 29, 2023 at 9:45 A.M. Local Time
BIDS
Bids are due on or before the exact closing date and time. Bids received after the exact closing date
and time will NOT be considered. If hand delivery, please allow enough time for travel and parking
to submit by the closing date and time. The response (including copies) must be submitted in a
sealed envelope or package clearly marked with the Bidder’s name and address, and “PLASTIC &
CORRUGATED METAL CULVERTS”.
Publish:
L’Observateur:
November 1, 2023
November 8, 2023
November 15, 2023
FOR FURTHER INFORMATION CONCERNING THIS BID, PLEASE CONTACT:
Peter Montz, Purchasing & Procurement Department
Phone: (985) 652-9569
E-mail: p.montz@stjohn-la.gov
QUESTIONS AND COMMENTS MUST BE SUBMITTED NO LATER THAN 10:00 A.M. NOVEMBER 16, 2023.
BID 2023.57 PLASTIC & CORRUGATED METAL CULVERTS
PAGE 1 OF 22
SIGNATURE PAGE
This page, signed by an authorized officer of your Company, must accompany your Bid as the cover
page.
Bidder Information Form
Date:
Name of Bid:
Company Name:
AUTHORIZED SIGNITURE:
E-Mail Address:
Mailing Address:
City:
Business Phone:
Primary Contact Person:
Primary Contact Cell Phone:
State:
Zip:
BID 2023.57 PLASTIC & CORRUGATED METAL CULVERTS
PAGE 2 OF 22
Invitation to Bid
BACKGROUND
PLASTIC & CORRUGATED METAL CULVERTS
St. John the Baptist Parish is accepting bids on round corrugated polyethylene pipe and round and
arched asphalt coated corrugated galvanized pipe for drainage purposes to be delivered to the Central
Warehouse at 1801 West Airline Hwy. in LaPlace, LA. This bid will establish pricing for as-needed
purchases. Purchase orders will be issued for each purchase.
The BID package includes the following:
1. Signature Page
2. General Terms and Conditions
3. Corporate Resolution – Must be submitted with the bid
4. Certificate of Authority - Must be submitted with the bid
5. Past Criminal Convictions of Bidders Attestation – 10 day document. See General Term no.11
6. Non-Solicitation and Unemployment Affidavit – 10 day document. See General Term no. 11
7. Certificate Regarding Debarment – 10 day document. See General Term no. 11
8. E-Verify Affidavit – 10 day document. See General Term no. 11
9. Exhibit A – Specifications
10. Exhibit B - Bid Form - Must be submitted with the bid
11. Exhibit C – Sample Award Letter
GENERAL TERMS AND CONDITIONS
1.0 BID Process
1.1 This BID is subject to all applicable state and local laws, including the Louisiana Code of
Governmental Ethics.
1.2 BID package, associated documents and addenda may be obtained from the Department of
Purchasing and Procurement at 1811 W. Airline Hwy., LaPlace, LA 70068 or by downloading from
the Parish’s website at www.sjbparish.com or Central Bidding at www.centralbidding.com.
Electronic BIDS will be accepted only on www.centralbidding.com.
1.3 Written addenda to the BID may be issued to provide clarification, corrections, or to answer
questions. It is the Company’s responsibility to periodically check either Parish website, or Central
Bidding for addenda that may be issued to implement changes or clarifications to the BID, prior to
due date. Checking the Parish website is HIGHLY recommended.
1.4 Questions and comments regarding this BID must be submitted in writing to St. John the Baptist
Parish, Purchasing & Procurement Department, ATTN: Peter Montz, 1811 West Airline Highway,
LaPlace, LA 70068 or via e-mail to p.montz@stjohn-la.gov no later than 10:00 A.M. on November
16, 2023.
2.0 Submission of BID
2.1 BIDs shall be addressed to St. John the Baptist Parish and delivered to the receptionist located in the
St. John the Baptist Parish Government Complex, 1811 West Airline Hwy., LaPlace, LA no later than
9:45 A.M. local time on November 29, 2023.
2.2 BID package must be submitted in a sealed envelope or package clearly marked with the Bidder’s
name and address, and “PLASTIC & CORRUGATED METAL CULVERTS”.
BID 2023.57 PLASTIC & CORRUGATED METAL CULVERTS
PAGE 3 OF 22
2.3 Company shall submit an original BID by the date and time specified. Original should be clearly
marked.
2.4 The Parish will not be responsible for submissions forwarded through the U.S. Postal Service or any
delivery service if lost in transit at any time before submission opening, or if hand-delivered to the
incorrect location.
2.5 BIDs submitted by facsimile (FAX) or e-mail will not be accepted. Any BID received after 9:45 A.M.
local time on November 29, 2023 will be deemed unresponsive and will be returned to Company
unopened.
3.0 Pre-BID Conference
None
4.0 Opening
BIDs will be opened publicly at 9:45 A.M. local time on November 29, 2023 in the St. John the Baptist
Parish Government Complex Council Chambers, 1811 W. Airline Highway, LaPlace, LA 70068.
5.0 Public Disclosure
It is understood and agreed upon by the Company in submitting a BID that the Parish has the right to
withhold all information regarding this procurement until after contract award, including but not limited
to: the number received; competitive technical information; competitive price information; and the
Parish’s evaluation concerns about competing BIDs. Information releasable after award is subject to the
disclosure requirements of the Louisiana Public Records Act. Bidder specifically waives any claims against
Parish related to the disclosure of any materials if made under a public records request.
6.0 Parish Commitment
6.1 Parish shall have the right to reject or accept any BID or offer) at its sole discretion.
6.2 The Parish reserves the right to terminate this BID at any time prior to contract execution.
6.3 No prior, current, or post-award verbal conversation or agreement(s) with any officer, agent, or
employee of the Parish shall affect or modify any terms or obligations of this BID, or any contract
resulting from this procurement.
6.4 The Parish reserves the right to revise any part of the BID by issuing an addendum to the BID at any
time in accordance with relevant Louisiana Revised Statutes. Issuance of this BID in no way
constitutes a commitment by the Parish to award a contract. The Parish reserves the right to accept
or reject, in whole or part, all BIDs submitted, and/or cancel this announcement if it is determined to
be in the Parish’s best interest. All materials submitted in response to this announcement become
the property of the Parish, and selection or rejection of a submittal does not affect this right.
7.0 Late, Modified, or Withdrawn BIDs
7.1 Any BID received after the exact time specified for receipt will not be accepted or opened.
7.2 No modification of a BID will be accepted.
7.3 No Company may withdraw his/her BID within forty-five (45) days after the actual date of opening
thereof.
BID 2023.57 PLASTIC & CORRUGATED METAL CULVERTS
PAGE 4 OF 22
8.0 Evaluation and Selection
The Parish Administration will present its recommendation to St. John the Baptist Parish Council for
award. This award will be made to the low responsive and responsible Bidder. The Parish also
reserves the right to reject any and all BIDs.
9.0 Terms
The term shall be effective from January 1, 2024 to December 31, 2024. Upon written mutual agreement
between the Parish Council and the Company, this contract may be extended one (1) additional time for
one (1) year. The Parish will not honor or consider any price increase, fuel surcharge, or add-on cost
during the original term or extensions.
10.0 Insurance
Bidder shall obtain, pay for and keep in force, at its own expense, minimum insurance effective in all
localities where Consultant/Company may perform the work hereunder, with such carriers as shall be
acceptable to Council:
A. Statutory Workman’s Compensation covering all state and local requirements and Employer’s Liability
Insurance covering all persons employed by Consultant/Company in connection with this agreement.
The limits for “A” above shall be not less than:
1. Employer’s liability limits of $1,000,000/$1,000,000/$1,000,000
2. Some contracts may require USL&H or maritime coverage. This should be verified with
Insurance Department/Legal Dept.
3. No excluded classes of owners/officers or employees shall be allowed on Council’s premises.
WAIVER OF SUBROGATION in favor of St. John the Baptist Parish Council should be indicated on
certificate.
B. Commercial General Liability, including:
1. Contractual liability assumed by this agreement
2. Owner’s and Contractor’s Protective Liability (if Contractor is a General Contractor) may be
required.
3. Personal and advertising liability
4. Completed operations
5. Medical payments
The limits for “B” above shall not be less than:
1. $1,000,000 each occurrence limit
2. $2,000,000 general aggregate limit
3. $1,000,000 products/completed operations aggregate limit
4. $1,000,000 personal and advertising injury limit
5. $50,000 fire damage limit
6. $5,000 medical expense limit (desirable but not mandatory)
St. John the Baptist Parish Council will be NAMED as additional insured and WAIVER OF SUBROGATION
in favor of St. John the Baptist Parish Council should be indicated on certificate.
Some contracts may require Protection and Indemnity coverage. This should be verified with Insurance
Department/Legal Dept.
C. Comprehensive Automobile Liability covering all owned, hired and other non-owned vehicles of the
Company.
The limits for “C” above shall not be less than:
1. $15,000/$20,000BI/$25,000 PD
BID 2023.57 PLASTIC & CORRUGATED METAL CULVERTS
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