FEMA Public Assistance Services
| Agency: | St. John the Baptist Parish |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11467830516597357 |
| Posted Date: | Apr 3, 2024 |
| Due Date: | Apr 25, 2024 |
| Solicitation No: | 2024.19 |
| Source: | Members Only |
FEMA Public Assistance Services
Closing date
April 25, 2024, 09:45 AM
- Reference number 2024.19
Contact details
Attachment Preview
ST. JOHN THE BAPTIST PARISH
PURCHASING & PROCUREMENT DEPARTMENT
1811 W. Airline Highway
LaPlace, LA 70068
REQUEST FOR PROPOSALS (RFP)
FEMA PUBLIC ASSISTANCE SERVICES
Proposal No. RFP 2024.19
Closing Date: April 25, 2024 @ 9:45 A.M.
SUBMITTALS
Submittals are due on or before the exact closing date and time. Submittals received after the
exact closing date and time will NOT be considered. If hand delivery, please allow enough time
for travel and parking to submit by the exact closing date and time. The response (including
copies) must be submitted in a sealed envelope or package clearly marked with the Proposer’s
name and address, and “RFP 2024.19 FEMA Public Assistance Services”.
Publish:
L’Observateur:
April 3, 2024
April 10, 2024
April 17, 2024
FOR FURTHER INFORMATION CONCERNING THIS RFP, PLEASE CONTACT:
Peter Montz, Purchasing and Procurement Department
Phone: (985) 652-9569
E-mail: p.montz@stjohn-la.gov
QUESTIONS AND COMMENTS MUST BE SUBMITTED NO LATER THAN 10:00 A.M. April 19, 2024
RFP 2024.19 FEMA Public Assistance Services
Page 1 of 19
REQUIRED SIGNATURE PAGE FOR PROPOSALS
This page, signed by an authorized officer of your Company, must accompany your packet as the cover page.
I, the undersigned, having carefully examined the Request for Proposals, propose to furnish services in accordance
therewith as set forth in the attached proposal.
I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on
behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or
supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a
proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other
contractor(s) or person(s).
In order to induce the Parish to consider this proposal, the Company irrevocably waives any existing rights which it
may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to St. John the Baptist Parish, and Company further promises that it will
not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or
proposal to or from performing work or providing supplies to St. John the Baptist Parish.
Please type or print legibly information below.
Proposer hereby acknowledges receipt of the Solicitation and agrees to Terms and Conditions set forth in this RFP.
PROPOSER INFORMATION
Firm Name: __________________________________________________________________
Address: __________________________ City/State/Zip: ____________________________
Phone No.: ________________________ Fax No.: _________________________________
AUTHORIZATION TO PROPOSE (must be signed):
By: _________________________________________
Signature
Date
__________________________
Printed Name
Email Address: ______________________________________________________
Primary Contact Person (If other than above):
Name: __________________________ Phone No: _________________ Fax No: ___________
Title: ___________________________ E-mail Address: ______________________________
If this proposal is being submitted on behalf of an agent/broker, please complete section below:
Submitted on behalf of: ___________________________________________________________
Phone No: ____________________________ Fax No: ________________________________
E-mail Address: ________________________________________________________________
RFP 2024.19 FEMA Public Assistance Services
Page 2 of 29
REQUEST FOR PROPOSALS
FEMA Public Assistance Services
BACKGROUND
St. John the Baptist Parish (herein referred to as “the Parish”) hereby issues a Request for Proposals (RFP) for
qualified companies (herein referred to as “Company”) to provide the Parish with supplemental grants so our
communities can quickly respond to and recover from major disasters or emergencies. The Company must have
the capability to perform the tasks described in the Scope of Work. The Parish is an Equal Opportunity Employer,
and we encourage all small, minority and women business enterprises to apply.
The RFP package includes the following:
1. Required Signature Page for Proposals
2. General Terms and Conditions
3. Corporate Resolution
4. Certificate of Authority
5. Past Criminal Convictions of Bidders Attestation
6. Non-Solicitation and Unemployment Affidavit
7. Certificate Regarding Debarment
8. E-Verify Affidavit
9. Exhibit A – Scope of Work
10. Exhibit B – Pricing Schedule
11. Exhibit C – Selection/Scoring Criteria
SCOPE OF WORK
It is the intention of the Parish to award a contract to the Company that can provide FEMA Public Assistance
Services to the Parish, to include damage assessments, cost eligibility for disaster recovery, provide insurance
reconciliation, perform cost benefit analyses, and provide grant management advise to maximize disaster recovery
expenses. The scope of work and performance requirements are stated in Exhibit A.
GENERAL TERMS AND CONDITIONS
1.0 RFP Process
1.1 This RFP is subject to all applicable state and local laws, including the Louisiana Code of
Governmental Ethics.
1.2 RFP’s, associated documents and addenda may be obtained from the Department of Purchasing and
Procurement at 1811 W. Airline Hwy., LaPlace, LA 70068 or by downloading from the Parish’s
website at www.sjbparish.com or Central Bidding at www.centralbidding.com.
1.3 Written addenda to the RFP may be issued to provide clarification, corrections, or to answer
questions. It is the Contractor’s responsibility to periodically check either with Peter Montz in the
Department of Purchasing and Procurement, parish website, or Central Bidding for addenda that may
be issued to implement changes or clarifications to the RFP, prior to due date. Checking the parish
website is HIGHLY recommended.
1.4 The Parish reserves the right to request additional information to clarify proposals. The Parish shall
determine the appropriate means of clarification: telephone, e-mail, letter, or oral interviews.
RFP 2024.19 FEMA Public Assistance Services
Page 3 of 29
1.5 Questions and comments regarding this Proposal must be submitted in writing to St. John the Baptist
Parish, Purchasing & Procurement Department, ATTN: Peter Montz, 1811 West Airline Highway,
LaPlace, LA 70068 or via e-mail to p.montz@stjohn-la.gov no later than 10:00 A.M. local time on
April 19, 2024.
2.0 Submission of Proposal
2.1 Electronic Proposals shall be accepted only on www.centralbidding.com and/or Paper Proposals shall
be addressed to St. John the Baptist Parish and delivered to the receptionist located in the St. John
the Baptist Parish Government Complex, 1811 West Airline Hwy., LaPlace, LA than 9:45 A.M. local
time on April 25, 2024. Proposal package must be submitted in a sealed envelope or package
clearly marked with the Proposer’s name and address, and “RFP – FEMA Public Assistance
Services.”
2.2 Each Company shall provide a submittal package based on the designated point evaluation scoring
criteria. The submittal shall provide clear and sufficient information to enable the selection
committee to evaluate the responsiveness and quality of the proposal. The Selection/Scoring Criteria
(Exhibit C) will be used to evaluate all proposals received. Failure to provide all required information
with the exception of scope of work that does not pertain to your Company, including the “Required
Signature Page for Proposals”, shall be cause for rejection of the submittal as non-responsive.
2.3 Proposer shall submit an original, and one electronic copy of proposal by the date and time specified.
Failure to submit the required number of copies may result in finding of non-responsive. Original
should be clearly marked.
2.4 The Parish will not be responsible for submissions forwarded through the U.S. Postal Service or any
delivery service if lost in transit at any time before the due date, or if hand-delivered to the incorrect
location.
2.5 Proposals submitted by facsimile (FAX) or e-mail will not be accepted. Any proposal received after
9:45 A.M. local time on April 25, 2024 will be deemed non-responsive and will be returned to
proposer unopened.
3.0 Opening
Proposals will be opened on April 25, 2024 at 9:45 A.M. local time in the St. John the Baptist Parish
Government Complex Council Chambers, 1811 W. Airline Highway, LaPlace, LA 70068.
4.0 Public Disclosure
It is understood and agreed upon by the Company that the Parish has the right to withhold all information
regarding this procurement until after contract award, including but not limited to: the number received;
competitive technical information; competitive price information; and the Parish’s evaluation concerns
about competing proposals. Information releasable after award is subject to the disclosure requirements
of the Louisiana Public Records Act. Company specifically waives any claims against Parish related to the
disclosure of any materials if made under a public records request.
5.0 Parish Commitment
5.1 Parish shall have the right to reject or accept any Proposal or offer, or any part thereof (i.e., any
component of any proposed solution) for any reason whatsoever and to accept other than the
lowest offer, at its sole discretion.
RFP 2024.19 FEMA Public Assistance Services
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5.2 This RFP does not commit the Parish to award, nor does it commit the Parish to pay any costs
incurred in the submission of the Proposal, or in making necessary studies or designs for the
preparation thereof, nor procure or contract for services or supplies. Further, no reimbursable cost
may be incurred in anticipation of a contract award.
5.3 The Parish reserves the right to terminate this RFP at any time prior to contract execution.
5.4 No prior, current, or post-award verbal conversation or agreement(s) with any officer, agent, or
employee of the Parish shall affect or modify any terms or obligations of this RFP, or any contract
resulting from this procurement.
5.5 The Parish reserves the right to revise any part of the RFP by issuing an addendum at any time in
accordance with relevant Louisiana Revised Statutes. Issuance of this RFP in no way constitutes a
commitment by the Parish to award a contract. The Parish reserves the right to accept or reject, in
whole or part, all Proposals submitted, and/or cancel this announcement if it is determined to be in
the Parish’s best interest. All materials submitted in response to this announcement become the
property of the Parish, and selection or rejection of a submittal does not affect this right.
6.0 Late, Modified, or Withdrawn Proposals
6.1 Any proposal received after the exact time specified for receipt will not be considered.
6.2 No modification of a proposal, except a modification resulting from the Parish’s request for “best
and final offer,” will be accepted.
6.3 No Company may withdraw his/her proposal within forty-five (45) days after the actual date of
opening thereof.
7.0 Evaluation and Selection
7.1 Objective - The purpose is to evaluate all proposals with the ultimate interest of entering into an
agreement with the Company determined to be most advantageous to the Parish, price and other
factors considered.
7.2 Evaluation - A Source Selection Committee is appointed by the Parish President for the purpose of
evaluating qualifications and proposals received in response to an RFP. The Committee will
evaluate proposals submitted by qualified Companies on the basis of the guidelines set forth in the
RFP. The Parish reserves the right to request additional information and clarification of any
information submitted.
Evaluation criteria have been established to determine which Company will best contribute to the
overall goals of the Parish. These criteria are detailed in Exhibit C (Selection/Scoring Criteria) which
is attached hereto and made a part hereof.
The Source Selection Committee will determine if interviews are necessary as part of its evaluation
process.
7.3 Recommendation and Selection - The Parish Administration will present its recommendation to St.
John the Baptist Parish Council for award. As part of the negotiation process, the Parish reserves
RFP 2024.19 FEMA Public Assistance Services
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