Sound and Lighting for Special Events
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472027791770581 |
| Posted Date: | Jan 25, 2024 |
| Due Date: | Feb 15, 2024 |
| Solicitation No: | 50018-240026 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 50018-240026 |
Sound and Lighting for Special Events
Mandatory Pre-Bid Site Visit on February 6, 2024 at 11:00am Original: 50018-240026 |
01/25/2024 |
02/15/2024
2:30:00 PM CT |
50018 |
Attachment Preview
STATE OF LOUISIANA
GRAMBLING STATE UNIVERSITY
GRAMBLING, LOUISIANA
A Member of the University of Louisiana System
ISSUING AGENCY:
ACTING PURCHASING DIRECTOR:
Telephone:
REQUISITIONED BY:
Telephone:
RELEASE DATE:
MANDATORY PRE-BID MEETING:
MANDATORY LOCATION:
BID OPENING DATE:
BID OPENING TIME:
BID OPENING LOCATION:
INVITATION TO BID
FOR
IFB- 50018-240026
Sound and Lighting for Special Events
Grambling State University
Purchasing Department
403 Main Street, Purchasing BLG
Grambling, La 71245
Erin Walker
318.274.3280 (o) | walkere@gram.edu (e)
Marcus Kennedy
318.274.6115(o) | kennedym@gram.edu (e)
January 24, 2024
February 6, 2024, 11:00 am CST
Purchasing Conference Rm, Grambling, La 71245
February 15, 2024
2:30 p.m., Central Time
GSU Purchasing Teleconference:
Number 1-917-900-1022, Conference ID: 5600581 #
50018-240026-Sound and Lighting for Special Events
Notice To Vendors This
Is Not An Order.
It Is Merely
A Request For Prices
Name and Address of Vendor (Firm or Individual)
GRAMBLINGSTATE UNIVERSITY
Grambling Louisiana REQUEST
FORQUOTATION
Campus Activities Student
Engagement
Department
DATE:
January 24,
2024
Date and Time by Which
Quotation Must be Returned:
February 15, 2024 2:30 pm
TO THE VENDOR:
To be returned on or before date specified above to:
GRAMBLING STATE UNIVERSITY PURCHASING
DEPARTMENT
Website: Purchasingbids@gram.edu
PURCHASEREQUISITION NO. R00 BID 50018-240026 P. O. No.
NOTE: THE UNIVERSITY RESERVE THE RIGHT TO ACCEPT
OR REJECT ANY OR ALL BIDS, AND WAIVE
INFORMALITIES
THIS BID IS DUE IN PURCHASING OFFICE
AS STATED ABOVE
LATE BIDS NOT ACCEPTED
INSTRUCTIONS TO BIDDERS:
1. READ THEENTIRE BID, INCLUDINGALLTERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALLBID PRICES MUSTBE TYPED ORWRITTEN IN INK. ANYCORRECTIONS, ERASURES OROTHERFORMSOF ALTERATION TO UNITPRICES
SHOULD BE INITIALED BY THE BIDDER.
3. THISBID IS TOBEMANUALLYSIGNED IN INK.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS FREIGHT ON BOARD (FOB) DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR CASH ON DELIVERY (COD) REQUIREMENTS MAYBE REJECTED. PAYMENT IS TO BE MADE WITHIN
30 DAYS AFTER RECEIPTOF PROPERLYEXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANAINCLUDING BUT NOT LIMITED TO
L.R.S. 39 :15 51 -1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL
CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
6. THIS IS ASEALEDBID and MUSTBEEMAILEDTO THEGSUPURCHASINGDEPARTMENTVIAEMAILACCOUNT:
Purchasingbids@gram.edu
7. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE CLEARLY
MARKED WITH THE BID NUMBER.
8. BIDS OR QUOTATIONS MAYBE CONSIDERED FOR ALLORPARTOF TOTALQUANTITIES.
9. NOTE: A COMPLETE RECORD OF ALL BIDS IS KEPT ON FILE IN THE PURCHASING DEPARTMENT SUBJECT TO THE INSPECTIONS OF ANY CITIZEN. EVE
COURTESY WILL BE AFFORDED ANY CITIZEN WHO IS INTERESTED IN INVESTIGATING FOR ANY PURPOSE THE RECORD OF STATE PURCHASE
COPIESOFEVALUATIONCANBEFAXEDTOYOUONLYAFTERRECEIPTOFWRITTENREQUEST.PLEASEDONOTCALL.
10. IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AN
SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK BY
PERSONAUTHORIZEDTOBINDTHEVENDOR. ALLBIDINFORMATIONSHALLBEMADEWITHBLUEINKORTYPEWRITTEN.
11. ORDER OFPRIORITY. IN THE EVENTTHERE IS ACONFLICTBETWEENTHE INSTRUCTIONSTOBIDDERSOR STANDARD CONDITIONS AND THE SPECIAL
CONDITIONS, THESPECIALCONDITIONS SHALLGOVERN.
For questions regarding this bid, please contact Erin Walker at 318.274.3280
TO THEVENDOR:
Bid Bond of 5% will not be required
Performance Bond of 50% will be required
Recommended Site Visit: February 1, 2024
Deadline to Receive Inquiries: February 2, 2024
Deadline to Respond to Inquiries: February 3, 2024
Bid Opening: February 15, 2024 at 2:30pm CST
Must Provide:
Louisiana Contractor's License #:
Name of Vendor
(Firm or Individual)
Signature
Name (Printed)
Telephone #
Fax #
Email Address
Title
Vendor Quote #
Date Submitted
THIS QUOTATION IS SUBMITTED BY
Veteran-Owned and Service-Connected Disabled Veteran-Owned (Veteran Initiative) and
Louisiana Initiative for Small Entrepreneurships (Hudson Initiative) Program
This procurement has been designated as suitable for Louisiana certified small entrepreneurships participation.
The State of Louisiana Veteran and Hudson Initiatives small entrepreneurship programs are designed to provide additional
opportunities for Louisiana-based small entrepreneurships (sometimes referred to as LaVet’s and SE’s respectively) to
participate in contracting and procurement with the state. A certified Veteran-Owned and Service-Connected Disabled Veteran-
Owned small entrepreneurship (LaVet) and a Louisiana Initiative for Small Entrepreneurships (Hudson Initiative) are businesses
that have been certified by the Louisiana Department of Economic Development. All eligible vendors are encouraged to become
certified.
Qualification
requirements
and
online
certification
are
available
at
https://smallbiz.louisianaeconomicdevelopment.com.
Bidders that are not eligible for certification are encouraged to use Veteran-Owned and Service-Connected Disabled Veteran-
Owned and Hudson Initiative small entrepreneurships where sub-contracting opportunities exist.
For a good faith effort, written notification is the preferred method to inform Louisiana certified Veteran Initiative and Hudson
Initiative small entrepreneurships of potential subcontracting opportunities. A current list of certified Veteran-Owned and
Service-Connected Disabled Veteran-Owned and Hudson Initiative small entrepreneurships may be obtained from the
Louisiana Economic Development Certification System at https://smallbiz.louisianaeconomicdevelopment.com. Additionally, a
current list of Hudson Initiative small entrepreneurships, which have been certified by the Louisiana Department of Economic
Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed
from https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/vendor/srchven2.cfm. You may then determine the search criteria (i.e.
alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”.
Copies of notification to at least three (or more) certified Veteran Initiative and Hudson Initiative small entrepreneurships will
satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the bidder in writing
no less than five working days prior to the date of bid opening. Notification must include the scope of work, location to review
plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance
information and/or requirements (if applicable), and the name of a person to contact. If a certified Veteran-Owned or Service-
Connected Disabled Veteran-Owned or Hudson Initiative small entrepreneurship was not selected, the bidder must certify and
maintain written justification of the selection process. The state reserves the right to request confirmation of this information
at any time.
In the event questions arise after an award is made relative to the bidder’s good faith efforts, the bidder will be required to
provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time
determined that the contractor did not in fact perform its good faith subcontracting plan, the contract award or the existing
contract may be terminated.
Contractors will be required to report Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative
small entrepreneurship subcontractor or distributor participation and the dollar amount of each to the GSU Purchasing
Department along with the Clear Lien.
The statutes (LA R.S. 39:2171 et. seq.) concerning the Veteran Initiative may be viewed at www.legis.la.gov; and the statutes
(LA R.S 39:2001 et. seq.) concerning the Hudson Initiative may be viewed at www.legis.la.gov. The rules for the Veteran Initiative
(LAC 19:VII.Chapters 11 and 15) and for the Hudson Initiative (LAC 19:VIII.Chapters 11 and 13) may be viewed at
http://www.doa.louisiana.gov/osp/se/se.htm.
The State requires competitive pricing, qualifications, and demonstrated competencies in the selection of contractors.
If you are a Certified Small Entrepreneur (Hudson Initiative), Veteran Owned Small Entrepreneurs, or Service-
Connected Disabled Veteran-Owned (Veteran Initiative) vendor, please state your Certification Number below.
Certification No./Date of certification.:
50018-240026-Sound and Lighting for Special Events
LOUISIANA UNIFORM PUBLIC WORK BID FORM
TO: _Grambling State University_
_Purchasing Dept
_GSU P.O. Box 4269.
_Grambling, La 71245
BID FOR: Sound and Lighting for Special Events-
Summary of work on Page. 16
Bid No.: 50018-240026
The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding
Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any
addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials,
tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and
completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Grambling State University
and dated: January 24, 2024.
Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA:
No. Dated:
No. Dated:
No.
Dated:
TOTAL BASE BID: For all work required by the Bidding Documents for the Sound and Lighting Services for Special
Events we bid the sum of:
Dollars ($
)
Labor Rate for Spring Fest 8 DAYS - SETUP/ LOAD OUT/ SHOWS EVERY NIGHT LD LIGHTING TECH
FOB SOUND ENGINEER MONITOR ENGINEER ($____________per/hr)
Labor Rate for Calendar Girl Pageant 3 DAYS - SETUP/ REHEARSAL/ SHOW LD LIGHTING TECH
FOH SOUND ENGINEER MONITOR ENGINEER ($____________per/hr)
NAME OF BIDDER:
ADDRESS OF BIDDER:
FAX NO.:
EMAIL ADDRESS:
LOUISIANA CONTRACTOR’S LICENSE NUMBER:
NAME OF AUTHORIZED SIGNATORY OF BIDDER:
TITLE OF AUTHORIZED SIGNATORY OF BIDDER:
AUTHORIZED SIGNATURE OF BIDDER *:
DATE:
THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID FORM:
*The Unit Price Form shall be used is the contract includes unit prices. Otherwise it is not required and need not be included with
the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.
**A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as
prescribed by LA R.S. 38.2212(B)(5).
BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218.A is attached to and
made a part of this bid. If a bid bond is provided it shall be on the attached form and only on the attached form.
Definitions
(1) "Alternate" means an item on the bid form that may either increase or decrease the quantity of work or change
the type of work within the scope of the project, material, or equipment specified in the bidding documents, or
both.
(2) "Bidding documents" means the bid notice, plans and specifications, bid form, bidding instructions, addenda,
special provisions, and all other written instruments prepared by or on behalf of a public entity for use by
prospective bidders on a public contract.
(3)(a) "Change order" means any contract modification that includes an alteration, deviation, addition, or omission
as to a preexisting public work contract, which authorizes an adjustment in the contract price, contract time, or an
addition, deletion, or revision of work.
(b) "Change order outside the scope of the contract" means a change order which alters the nature of the thing
to be constructed or which is not an integral part of the project objective.
(c) "Change order within the scope of the contract" means a change order which does not alter the nature of
the thing to be constructed and which is an integral part of the project objective.
(4) "Contractor" means any person or other legal entity who enters into a public contract.
(5)(a) "Emergency" means an unforeseen mischance bringing with it destruction or injury of life or property or the
imminent threat of such destruction or injury or as the result of an order from any judicial body to take any
immediate action which requires construction or repairs absent compliance with the formalities of this Part, where
the mischance or court order will not admit of the delay incident to advertising as provided in this Part. In regard to
a municipally owned public utility, an emergency shall be deemed to exist and the public entity may negotiate as
provided by R.S. 38:2212(P) for the purchase of fuel for the generation of its electric power where the public entity
has first advertised for bids as provided by this Part but has failed to receive more than one bid.
(b) An "extreme public emergency" means a catastrophic event which causes the loss of ability to obtain a
quorum of the members necessary to certify the emergency prior to making the expenditure to acquire materials
or supplies or to make repairs necessary for the protection of life, property, or continued function of the public
entity.
(6) "Licensed design professional" means the architect, landscape architect, or engineer who shall have the primary
responsibility for the total design services performed in connection with a public works project. Such professional
shall be licensed as appropriate and shall be registered under the laws of the state of Louisiana.
(7)(a) "Louisiana resident contractor", for the purposes of this Part, includes any person, partnership, association,
corporation, or other legal entity and is defined as one that either:
(i) Is an individual who has been a resident of Louisiana for two years or more immediately prior to bidding
on work,
(ii) Is any partnership, association, corporation, or other legal entity whose majority interest is owned by
and controlled by residents of Louisiana, or
(iii) For two years prior to bidding has maintained a valid Louisiana contractor's license and has operated a
permanent facility in the state of Louisiana and has not had a change in ownership or control throughout those two
years.
(b) For the purposes of Item (a)(ii) of this Paragraph, ownership percentages shall be determined on the basis
of:
(i) In the case of corporations, all common and preferred stock, whether voting or nonvoting, and all bonds,
debentures, warrants, or other instruments convertible into common or preferred stock.
(ii) In the case of partnerships, capital accounts together with any and all other capital advances, loans,
bonds, debentures, whether or not convertible into capital accounts.
(8) "Negotiate" means the process of making purchases and entering into contracts without formal advertising and
public bidding with the intention of obtaining the best price and terms possible under the circumstances.
(9) "Probable construction costs" means the estimate for the cost of the project as designed that is determined by
the public entity or the designer.
50018-240026-Sound and Lighting for Special
Events
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