Furnish and Deliver Diploma Covers for the Office of the Registrar
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472054661604298 |
| Posted Date: | Mar 20, 2024 |
| Due Date: | Apr 11, 2024 |
| Solicitation No: | 50015-240411 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 50015-240411 |
Furnish and Deliver Diploma Covers for the Office of the Registrar
Fax Inquiry Deadline 4/3/2024 Original: 50015-240411 |
03/20/2024 |
04/11/2024
4:00:00 PM CT |
50015 |
Attachment Preview
STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
A Member of the University of Louisiana System
Page 1 of 10
INVITATION TO BID
TO FURNISH AND DELIVER DIPLOMA COVERS
ON AN AS NEEDED BASIS FOR THE
SOUTHEASTERN LOUSIANA UNIVERSITY OFFICE OF THE REGISTRAR
ISSUING AGENCY: Southeastern Louisiana University
Purchasing Department
SLU 10800
Hammond, LA 70402
DIRECTOR OF PURCHASING: Richard Himber
Telephone: (985) 549-2064
PROCUREMENT SPECIALIST: Monette Scott
Telephone: (985) 549-5324
ITB REQUESTER:
Shannon Beavers
Telephone: (985) 549-2047
RELEASE DATE: March 21, 2024
Deadline for Fax Inquiry: April 3, 2024
OPENING DATE: April 11, 2024, 4 p.m. Central Time
DELIVERED LOCATION:
Southeastern Louisiana University
Purchasing Department
Property Control & Supply Building
North Oak Street Maintenance Complex
Hammond, Louisiana
THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN PERSON. BID
RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL BE REJECTED.
This ITB is available in electronic format
https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42. It is
available in PDF format or in printed form by submitting a written request to the
Procurement Specialist listed above. It is the Bidder’s responsibility to check the
Office of State Purchasing LaPAC website frequently for any possible addenda that may be
issued. Southeastern is not responsible for a bidder’s failure to download any addenda
documents required to complete an Invitation to Bid.
STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
Page 2 of 10
The Southeastern Louisiana University (SLU) Purchasing Department will receive facsimile
responses through the indicated return date specified in the solicitation document. No
responses will be considered by the SLU Purchasing Department after the date specified.
On the day following the specified return date, responses shall be posted and analyzed
for award.
Responses submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and
Regulations; Executive Orders; General Conditions; any Special Conditions; and
Specifications listed in the solicitation document.
The purpose of this solicitation is to set forth the requirements and specifications of
Southeastern Louisiana University. The contents of this solicitation and the Bidder/
Vendor/ Contractor's response shall become contractual obligations if a contract
(purchase order) ensues.
INSTRUCTIONS TO BIDDERS
1) Response Forms: All written responses, unless otherwise provided for, must be
submitted on, and in accordance with, forms provided, properly signed in ink by an
authorized representative of the bidding entity. Response prices shall be
typewritten or in ink. Fax responses submitted in the following manner will not be
accepted: (1) response contains no signature indicating intent to be bound; (2) fax
response not legible. Alterations to responses received by solicitation return date
will be considered provided faxed response and faxed alteration have been received by
the solicitation return date.
2) Standard of Quality: Any product or service quoted shall conform to all applicable
Federal and State laws and regulations and specifications contained in the
solicitation document. Unless otherwise specified in the solicitation document, any
manufacturer's name, trade name, brand name, or catalog number used in the
specifications is for the purpose of describing the quality level and characteristic
required. Bidder should specify the brand and model number of the product offered in
his response. Responses not specifying brand and model number shall be considered as
offering the exact products specified in the solicitation document.
3) Descriptive Information: Responses proposing an equivalent brand or model should
submit with the solicitation document information (such as illustrations, descriptive
literature, technical data) sufficient for the University to evaluate quality,
suitability, and compliance with the specifications of the solicitation document.
Failure to submit descriptive information may cause response to be rejected. Any
change made to a manufacturer's published specification submitted for a product shall
be verifiable by the manufacturer. If item(s) quoted does not comply with
specifications (including brand and/or product number), bidder should state in what
respect the item(s) deviate. Failure to note exceptions on the response form will
not relieve the successful bidder(s) from supplying the actual products requested.
4) Response Receipt: Bidders may verify the receipt of their response, but no
information or opinions concerning the ultimate contract award will be given until
after the evaluation process is completed and award has been made. Bids may be
examined 72 hours after request is made. Information pertaining to completed files
may be secured by visiting the SLU Purchasing Department during normal working hours.
Written bid tabulations will not be furnished.
- CONTINUED -
Rvsd. 4/2023
Page 3 of 10
5) Louisiana Preference: Preference is hereby given to products produced, manufactured,
harvested, grown or assembled in Louisiana which are equal in quality to products
produced, manufactured, harvested, grown or assembled outside of Louisiana. The
bidder shall state his right to claim the ten percent (10%) preference in his
response and the bidder should state the respective Louisiana location where each
qualifying item is produced, manufactured, harvested, grown or assembled.
6) Notice of Special Programs Available for Small Business:
https://www.opportunitylouisiana.com/small-business/special-programs-for-small-
business
7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the
person signing the response must be: (1) A current corporate officer, partnership
member or other individual specifically authorized to submit a response as reflected
in the appropriate records on file with the Secretary of State; or (2) An individual
authorized to bind the vendor as reflected by an accompanying or as provided upon
request a corporate resolution or affidavit. By signing the response, the bidder
certifies compliance with the above.
GENERAL CONDITIONS
The SLU Purchasing Department reserves the right to award items separately, grouped or on
an all-or-none basis and to reject any or all bids and waive any informalities.
1) Prices: Unless otherwise specified in the solicitation, response prices shall be
complete, including transportation and handling prepaid by the bidder to destination
- SLU, Hammond, LA. Responses other than FOB destination may be rejected. Response
prices should be quoted in the unit of measure stated. Response prices shall be firm
for a minimum of thirty (30) calendar days, unless otherwise specified by SLU in the
solicitation.
2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not be
considered in determining awards. Responses containing "payment in advance" or "COD"
requirements may be rejected. Payment is to be made within 30 days after receipt of
properly executed invoice or delivery, whichever is later.
3) Delivery: Responses may be rejected if the delivery time indicated is longer than
that specified in the solicitation.
4) Taxes: Bidder is responsible for including all applicable taxes in the response
price. The University is currently exempt from Louisiana State Sales and Use Taxes,
and local parish and city taxes. An exemption certificate for state sales and use
tax can be provided upon request.
5) New Products: Unless specifically called for in the solicitation, all products for
purchase must be new, never previously used, and the current model and/or packaging.
No remanufactured, demonstrator, used or irregular product will be considered for
purchase unless otherwise specified in the solicitation. The manufacturer's standard
warranty will apply unless otherwise stated in the solicitation.
6) Default of Contractor: Failure to deliver within the time specified in the
solicitation document will constitute a default and may cause cancellation of the
contract. Where the University has determined the contractor to be in default, the
state reserves the right to purchase any or all products or services covered by the
contract on the open market and to charge the contractor with cost in excess of the
contract price. Until such assessed charges have been paid, no subsequent bid or
quote from the defaulting contractor will be considered.
7) Contract Cancellation: The University shall have the right to cancel any contract,
in accordance with Purchasing Rules and Regulations, for cause, including but not
limited to, the following: (1) failure of the vendor to deliver within the time
specified in the contract; (2) failure of the product or service to meet
specifications, conform to sample quality, or to be delivered in good condition; (3)
misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other
unlawful means of obtaining any contract with the state; (5) conflict of contract
provisions with constitutional or statutory provisions of state or federal law; (6)
any other breach of contract.
8) Applicable Law: All contracts shall be construed in accordance with and governed by
the laws of the State of Louisiana.
Page 4 of 10
9) Equal Opportunity: By submitting and signing the response, bidder agrees that he
will not discriminate in the rendering of services to and/or employment of
individuals because of race, color, religion, sex, age, national origin, handicap,
disability, veteran status, or any other non-merit factor.
By submitting a response to this solicitation, the bidder or proposer certifies and
agrees that the following information is correct: In preparing its response, the bidder
or proposer has considered all proposals submitted from qualified, potential
subcontractors and suppliers, and has not, in the solicitation, selection, or commercial
treatment of any subcontractor or supplier, refused to transact or terminated business
activities, or taken other actions intended to limit commercial relations, with a person
or entity that is engaging in commercial transactions in Israel or Israeli-controlled
territories, with the specific intent to accomplish a boycott or divestment of Israel.
The bidder also has not retaliated against any person or other entity for reporting such
refusal, termination, or commercially limiting actions. The state reserves the right to
reject the response of the bidder or proposer if this certification is subsequently
determined to be false, and to terminate any contract awarded based on such a false
response.
10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms and
conditions if agreed upon by awarded bidder.
Rvsd. 4/2023
A Member of the University of Louisiana System
Page 5 of 10
SOUTHEASTERN LOUISIANA UNIVERSITY
BID RESPONSE FORM
BUSINESS NAME: _________________________________________________________________
TELEPHONE NO.: (______)__________________ FAX NUMBER: (______)__________________
ADDRESS:________________________________________________________________________
MAILING
CITY
STATE ZIP
Email:__________________________________________________________________________
SCOPE OF BID: Furnish and deliver Diploma Covers to the Southeastern Louisiana University for the Office
of the Registrar on an as needed basis.
I/we do hereby acknowledge receipt of the following addenda (if any):
No._______ Dated _____________ No.________ Dated __________
CONTRACT TERM: July 1, 2024 THROUGH June 30, 2025 (On As-Needed Basis)
OTHER REQUIREMENTS:
Bidder shall include the cost of transportation and handling in the unit price of item offered - F.O.B.
University, Hammond, LA.
If bidding other than the specified make and model, then the bidder should attach illustrations and
descriptive literature of the item(s) offered to the bid response form for evaluation purposes.
The attached Instructions To Bidders/General Conditions and Specification apply. Insurance
Requirements and Indemnification Agreement shall be a part hereof, if applicable.
TO BIDDER:
Whenever brand name specifications or catalogue numbers are used to
describe the standard of quality, performance and other characteristics,
the use of such specifications shall not restrict unless otherwise
specified, the submission of equivalent products.
TERMS: Net 30 Prox., F.O.B. University, Hammond, LA 70402
TAXES: Any taxes, other than state sales and use tax, shall be included within
the bidder's unit price. The University is currently exempt from state
sales and use tax.
SIGNATURE TO THE BID RESPONSE FORM SHALL BE CONSTRUED AS ACCEPTANCE OF THE ITB IN
ITS ENTIRETY.
AUTHORIZED OFFICER:_____________________________ ______________________________
(Signature)
(Print)
TITLE:____________________________________ DATE:___________________
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