To provide sanitary sewer evaluation survey services.

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	19 - Ships, Small Craft, Pontoons, and Floating Docks
Opps ID:	NBD11472069348284416
Posted Date:	Oct 27, 2023
Due Date:	Nov 2, 2023
Solicitation No:	JPP-RFP-0467
Source:	Members Only

bid number	description	date issued	bid open date/time	help
JPP-RFP-0467	To provide sanitary sewer evaluation survey services. Pre-Proposal Meeting 10/19/23 @10:00AM GGB 200 Derbigny St Gretna Original: JPP-RFP-0467	10/04/2023	11/02/2023 3:30:00 PM CT	JPP
JPP-RFP-0467	To Clarify Contract Term. Addendum 1: JPP-RFP-0467-1	10/27/2023	11/02/2023 3:30:00 PM CT	JPP

Attachment Preview

REQUEST FOR PROPOSAL

TO PROVIDE SANITARY SEWER EVALUATION SURVEY SERVICES (SSES)

IN JEFFERSON PARISH

RFP No.:0467

Proposal Receipt Date: November 2, 2023

Proposal Receipt Time: 3:30 P.M.

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ................................................................................................................................3

1.2 Purpose .......................................................................................................................................3

1.3 Goals and Objectives..................................................................................................................3

1.4 Proposer Minimum Requirements .............................................................................................4

1.5 Schedule of Events .....................................................................................................................6

1.6 Proposal Submittal .....................................................................................................................7

1.7 Proposal Response Format .........................................................................................................7

1.8 Number of Response Copies ......................................................................................................9

1.9 Legibility/Clarity ........................................................................................................................9

1.10 Pre-proposal Conference ........................................................................................................10

1.11 Written Inquiries ....................................................................................................................10

1.12 Inquiry Periods .......................................................................................................................10

1.13 Required Signed and Notarized Affidavits ............................................................................11

1.14 Proposal Guarantee ................................................................................................................11

1.15 Performance Bond..................................................................................................................12

1.16 Fidelity Bond Requirements...................................................................................................12

1.17 Proposal Validity....................................................................................................................12

1.18 Revisions, Withdrawals, Protest Procedures ..........................................................................12

1.19 Cost of Offer Preparation .......................................................................................................12

1.20 Acceptance of Proposal Content ............................................................................................12

1.21 Written or Oral Discussions/Presentations .............................................................................13

1.22 Standard Terms and Conditions and Non-negotiable Contract Terms ..................................13

1.23 Taxes ......................................................................................................................................14

1.24 Selected Proposer’s Responsibilities ......................................................................................14

1.25 Sub-Contractor Requirements ................................................................................................14

1.26 Insurance Requirements .........................................................................................................14

1.27 Subcontractor Insurance .........................................................................................................14

1.28 No Guarantee of Quantities....................................................................................................14

1.29 Contract Negotiations.............................................................................................................15

1.30 Cancellation of RFP or Rejection of Proposals......................................................................15

1.31 Evaluation and Selection ........................................................................................................15

1.32 Indemnification ......................................................................................................................17

1.33 Payment for Services..............................................................................................................17

1.34 Termination ............................................................................................................................18

1.35 Assignment.............................................................................................................................19

1.36 EEOC and ADA Compliance.................................................................................................19

1.37 Audit of Records ....................................................................................................................19

1.38 Record Retention....................................................................................................................20

1.39 Record Ownership..................................................................................................................20

1.40 Content of Contract/Order of Precedence ..............................................................................20

1.41 Contract Changes ...................................................................................................................20

1.42 Substitution of Personnel .......................................................................................................20

1.43 Force Majeure ........................................................................................................................21

1.44 Governing Law.......................................................................................................................21

1.45 Claims or Controversies .........................................................................................................21

PART II – SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services ...........................................................................................................21

2.2 Period of Agreement ................................................................................................................21

2.3 Price Proposal (Price Schedule) ...............................................................................................22

2.4 Deliverables..............................................................................................................................22

2.5 Location....................................................................................................................................22

2.6 Financial Profile .......................................................................................................................22

2.7 Technical Proposal Elements ...................................................................................................23

A. Technical ...................................................................................................................................23

B. Qualifications and Experience ...................................................................................................23

PART III – FEDERAL CONTRACT PROVISIONS

3.1 Federal Contract Provisions .....................................................................................................23

PART IV – EVALUATION

4.1 Evaluation Criteria ...................................................................................................................24

PART V – PERFORMANCE STANDARDS

5.1 Performance Requirements ......................................................................................................25

5.2 Performance Measurement/Evaluation.....................................................................................25

PART VI - APPENDICIES

ATTACHMENT “A” – Insurance Requirements

ATTACHMENT “B” – Signature Page

ATTACHMENT “C” – Corporate Resolution

ATTACHMENT “D” – Request for Proposal Affidavit and Instructions

ATTACHMENT “E” – Technical Specifications

ATTACHMENT “F” – Pricing Table

REQUEST FOR PROPOSAL

FOR

SANITARY SEWER EVALUATION SURVEY SERVICES (SSES)

IN JEFFERSON PARISH

1.1 Background

Jefferson Parish provides sewerage services to approximately 160,000 active

residential and commercial customers. In addition, the Jefferson Parish Sewerage

Department operates and maintains five treatment plants which treat 57,000,000 gallons

of wastewater daily, over 500 lift stations which each have from 2-7 pumps, over 1300

miles of gravity pipe and about 100 miles of force main pipe, and approximately 21,120

manholes. Normal sewer pipe service life varies depending on the type of pipe and

applications such as gravity or pressure. The integrity of a sewer line depends on the

type of pipe material, original installation method, what happened to surrounding pipe

envelope & ground over time, and other items surrounding the pipe, amongst other

factors. More than 50% of sanitary sewer system pipes in Jefferson Parish are 50 years

or older. As the pipes age and are affected by other factors, they become susceptible

to corrosion, blockage, tree root intrusion, pipe & joint shifting & breakage, and Inflow

and Infiltration (I&I). I&I issues allows undesirable groundwater and stormwater to enter

the sewer system, which can lead to damage of the collection system when required to

transport more flow than designed to handle. Increased effluent also increases the costs

for wastewater treatment facilities from excessive stormwater and groundwater mixing

with sewage. Therefore, Jefferson Parish Department of Sewerage would like to move

forward with performing a sanitary sewer system inspection & evaluation services

program in Jefferson Parish. Once the system assessment is complete the Parish will

implement a subsequent sanitary sewer rehabilitation program targeted to reduce Inflow

and Infiltration issues and reduce inefficiencies in the sanitary sewer system and extend

the life of the sanitary sewer collection system pipes & structures.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Jefferson Parish Code of Ordinances Section 2-895 et. seq. from bona fide,

qualified Proposers who are interested in providing Scope of Work as defined in Part II

hereof. By submitting a proposal, Proposer agrees to comply with all provisions of

Louisiana law as well as compliance with the Jefferson Parish Code of Ordinances,

Louisiana Code of Ethics, applicable Jefferson Parish ethical standards and Jefferson

Parish (hereinafter sometimes referred to as the “Parish”) standard terms and conditions

as adopted by Jefferson Parish Council Resolution.

1.3 Goals and Objectives

The goal of this project is to inspect & evaluate portions of the existing sanitary sewer

collection system in Jefferson Parish to identify aspects of the gravity sewer collection

system with issues leading to inefficiencies in the system due to Inflow and Infiltration

(I&I) and in need of rehabilitation. The rehabilitation or repair work will be subsequently

performed under sewer rehabilitation packages that will be designed and bid once the

SSES work is completed in an area.

The objectives of this project are the following:

1. Perform sanitary sewer evaluation services that include but are not limited

to gravity sewer pipe & manhole cleaning, smoke testing, CCTV

inspections, dye water testing services and manhole inspections to identify

defects in the gravity sewer system leading to inefficiencies in the system

due to Inflow and Infiltration (I&I) and in need of rehabilitation.

2. Provide evaluation results that can be utilized to prepare plans and

specifications for needed sanitary sewer gravity pipe & manhole structures

rehabilitation work, including pipe and manhole lining & point repairs,

based on performed evaluation survey and inspection services.

1.4 Proposer Minimum Requirements

The Jefferson Parish Department of Sewerage desires to establish/obtain/receive/etc.

the following:

Warranties:

N/A

Proposer Requirements: Proposer must be experienced at providing services similar

in nature and complexity to the project outlined in this Request For Proposal; and meet

the following criteria:

A. Proposer must be a licensed contractor per LSA-R.S. 37:2150-2163 and

furnish current license number with proposal. Classification shall be

MUNICIPAL AND PUBLIC WORKS CONSTRUCTION. Proposer must

also be an Approved Sewage Sludge Transporter by the Louisiana

Department of Environmental Quality and furnish current Approval of

Sewage Sludge Transporter Registration certificate. The Proposer’s

Louisiana Contractor’s license number must be specified on the electronic

envelope.

B. Failure to provide the proof of p r i m e contractor’s license and/or failure to

provide the required documentation shall result in your proposal being

deemed non-responsive under Code of Ordinances, Parish of Jefferson,

State of Louisiana §2-895.

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