Three (3) Year Contract for Asbestos Testing and Consulting for the

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Opps ID:	NBD11472108144765712
Posted Date:	Nov 8, 2023
Due Date:	Dec 5, 2023
Solicitation No:	JPP-50-00143858
Source:	Members Only

bid number	description	date issued	bid open date/time	help
JPP-50-00143858	Three (3) Year Contract for Asbestos Testing and Consulting for the Department of General Services and all Departments Parish-Wide Original: JPP-50-00143858	11/08/2023	12/05/2023 2:00:00 PM CT	JPP

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BID NUMBER- 50–00143858

Three (3) Year Contract for Asbestos Testing and Consulting on an as

needed basis for The Department of General Services and all

Departments Parish- Wide

BID DUE: December 5, 2023 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II Name: SHANNA FOLSE

Purchasing Specialist II Email: sfolse@jeffparish.net

Purchasing Specialist II Phone: 504-364-2680

THREE (3) YEAR CONTRACT FOR ASBESTOS TESTING AND CONSULTING

ON AN AS NEEDED BASIS FOR THE DEPARTMENT OF GENERAL

SERVICES AND ALL DEPARTMENTS PARISH- WIDE

BID #50-00143858

SECTION 1.0 – SCOPE:

We extend this proposal to cover the furnishing of labor, materials, transportation, and

equipment necessary to provide a three-year contract to provide asbestos testing and

consulting on an as-needed basis for Jefferson Parish. (Parish-wide)

SECTION 2.0 – LICENSE:

License(s) issued by the Louisiana Department of Environmental Quality (LDEQ):

• Asbestos certification

And a

• Asbestos supervisor contractor

SECTION 3.0 – QUANTITIES/INSPECTIONS:

Bidders must inspect the site and perform their measurements to determine the proper

quantity of labor, materials, freight, and equipment required to complete each project

SECTION 4.0 - SPECIFICATIONS:

The successful bidder shall supply all labor, materials, shipping, and incidentals to

provide the following:

• Projects must be accomplished in a quality and timely manner.

• All services shall be provided as needed, and there shall be no guarantee on the

amount of work given annually.

Page 1 of 3

• Inspect the site, gather any suspect material, test and notify the requesting

department if any suspicious material(s) contain asbestos, along with whether

the content exceeds that which allowed by law would prompt a Regulated

Asbestos Containing Material (RACM) demolition.

• Air monitoring may be required in some cases.

• No point-counting/Chatfield analysis is necessary

• If an inspector cannot take a sample in an inaccessible or deemed unsafe area,

the report should indicate which areas were not tested due to these conditions.

• Provide the requesting department via e-mail with their completed regular final

report detailing results within seven (7) calendar days of the testing.

• The timeframe may be extended in an amount equal to the time lost due to

delays beyond the control of the Parish or the successful bidder.

• Notify Parish in writing within twenty-four (24) hours of the event to request the

extension.

• On occasion, the Parish may need emergency asbestos testing, which will require

that the testing be performed and the report submitted to the Parish within

twenty-four (24) hours of testing.

• An invoice must be submitted within forty-five (45) days of the successful

completion of testing to the requesting department.

• Inspector hourly rates are to include sample and report writing time.

• Mileage is not billable.

• The bid should account for travel time and mileage.

SECTION 5.0 – PERMITS:

Bidder shall obtain any permits as required by the Jefferson Parish Department of

Inspection and Code Enforcement and any municipality where work is performed.

The bidder shall be responsible for the payment of these permits. All permits must be

obtained before the start of any project requiring permits.

SECTION 6.0 – LIQUIDATED DAMAGES:

Time is an essential condition of this contract. Should the successful bidder fail to

provide the completed regular report via e-mail to the Parish within seven (7) calendar

days from testing without a formal extension by the Parish, the Contractor shall pay the

Parish, as liquidated damages, $50.00 per day. Should the successful bidder fail to

provide the completed emergency report within twenty-four (24) hours of the event

without a formal extension by the Parish, the successful bidder shall pay $25.00 per

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hour. All damages from this Section shall be deducted from the contractor’s invoice for

the cost of testing.

SECTION 7.0 – START OF WORK CONFERENCE AND NOTICE TO PROCEED:

• A “Start of Work Conference” shall be held between the successful bidder and

the owner before any work commences.

• No materials shall be ordered until the successful bidder receives a written

“Notice to Order” from the requesting department.

• No work shall be performed until the successful bidder receives a written

“Notice to Proceed” from the requesting department to begin work.

Page 3 of 3

DATE: 11/08/2023

BID NO.: 50-00143858

INVITATION TO BID

THIS IS NOT AN ORDER

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

Page: 1

PURCHASING SPECIALIST:

SFOLSE@jeffparish.net

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 12/05/2023

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

via Jefferson Parish’s electronic procurement page by visiting www.jeffparishbids.net to register for this free site.

Additional instructions are included in the text box highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES OR

SIGNATURES SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN

LSA - R.S. 9:2620(8) ARE ACCEPTABLE. SIGNATURE MUST BE A SECURED DIGITAL SIGNATURE.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

THE FOLLOWING INSTRUCTIONS APPLY TO ALL BIDS

All bids submitted are subject to these instructions and general conditions and any special conditions and specifications contained

herein, all of which are made part of this bid proposal reference. By submitting a bid, vendor agrees to comply with all provisions of

Louisiana Law as well be in compliance with the Jefferson Parish Code of Ordinances, Louisiana Code of Ethics, applicable Jefferson

Parish ethical standards and Jefferson Parish Resolution No. 136353 and/or Resolution No. 141125 as amended.

Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in Louisiana Revised Statutes Annotated, R.S.

42:1101, et seq. Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract,

permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable

law.

All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration forms may be

downloaded from http://purchasing.jeffparish.net and by clicking on Vendor Information. Current W-9 forms with respective Tax

Identification numbers and vendor applications may be submitted at any time; however, if your company is not registered and/or

a current W-9 form is not on file, vendor registration is mandatory. Vendors may experience a delay in payment if your company

is not a registered vendor with Jefferson Parish.

All quotations shall be based on F.O.B. Agency warehouse or job site, anywhere within the Parish as designated by the Purchasing

Department. This provision does not apply to public works projects

JEFFERSON PARISH requires all products to be new (current) and all work must be performed according to standard practices for the

project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials

must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or

alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later than

Five (5) working days prior to the bid opening. Bid numbers should be mentioned in all requests. If submitting online, vendors may

send questions via the E-Procurement site no later than Five (5) working days prior to the bid opening.

If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be held to

allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding instructions.

The Purchasing Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official

communication will be expressed in the form of an addendum.

Visit our website at HTTP://PURCHASING.JEFFPARISH.NET

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