DOTD Pipe & Bands(D03)

Agency: State Government of Louisiana
State: Louisiana
Level of Government: State & Local
Category:
  • 47 - Pipe, Tubing, Hose, Fittings
Opps ID: NBD11472145443723245
Posted Date: Jan 10, 2019
Due Date: Jan 17, 2019
Solicitation No: 3000011911
Source: Members Only
bid number description date issued bid open date/time help
3000011911 DOTD Pipe & Bands(D03)
Original: 3000011911
Attachments: AML - Gasket Material for Culvert Pipe(1-10-19) , Preference Statements
01/10/2019 01/17/2019
2:00:00 PM CT
273014-

Attachment Preview

STATE OF LOUISIANA
Department of Transportation & Develop.
FAX BID
RESPONSES MUST BE
RECEIVED BY
01/17/2019
02:00 PM CST
SUBMIT FAX RESPONSE
TO :
S14/G001-PROCURE-
PURCH/WAREHOUSE
Vendor No.:___________________
Solicitation: 3000011911
Opening Date: 01/17/2019
Vendor Name and Address: (to be completed by Vendor)
Fax Number: (225)379-1862
RFx Number: 3000011911
Version: 1
Buyer: ADRIAN STALLONE
Buyer Phone: 225-379-1428
E-Mail: adrian.stallone@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
DOTD Eng&Op-Lafayette/Dist 03
Opelousas MU
Joan Smith
11968 Hwy 190
Opelousas, LA 70571
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Delivery will be made this number of days After Receipt of Order (ARO)
2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
NO
NO
Name of Solicitation: DOTD Pipe & Bands(D03)
RFx text:
This is a request for a fax quote only. This is not an order. Return by fax to: (225)379-1862 or
(225)379-1481.
Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.
Bidders who are a Louisiana or foreign LLC or corporation should be appropriately registered with the
Louisiana Secretary of State. Website: www.sos.la.gov/Phone (225)925-4704.
NOTE: Refer to standard terms and conditions herein for additional instructions.
NOTE: Copies of the Louisiana Standard Specifications for Roads and Bridges Book, 2016 Edition,
may be obtained for a cost of $20.00 from the following: Louisiana Department of Transportation and
Development, Headquarters Administration Building - Room 100, 1201 Capitol Access Road, Baton
Rouge, LA 70802. Mail orders should be sent to: Louisiana Department of Transportation and
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
TITLE
DATE
Signature of Authorized Bidder
Name of Bidder
(Typed or printed)
Fax bid: 3000011911
Date: 01/17/2019
T-Number:
Bidder:
Page 2 of 7
Development, General Files Unit, P.O. Box 94245, Baton Rouge, LA 70804-9245. General files may
be reached at (225)379-1107. This information may also be downloaded from the following website:
www.DOTD.Louisiana.gov, select Publications/Manuals, then select Standard Specifications, then
2016 Standard Specifications for Roads and Bridges Manual.
SPECIAL INSTRUCTIONS:
Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond
two digits will be rounded off to the nearest second digit.
Should bid in correct unit of measure shown to be considered for award. Quote submitted in any other
unit of measure may not be considered.
Due to computerization, unit price must be submitted on bands. Award to be made to one successful
bidder meeting all requirements of bid. No split award will be considered.
NOTE: Vendor must notify Kris Wascom at (225)379-1563 two weeks prior to fabrication and must
also notify District prior to shipping.
All Gasket Material must be from an approved source listed on the Approved Materials List: Gasket
Materials for Culvert Pipe (Previously QPL No. 4) prior to bid opening, copy attached.
Terms: __________________________ Delivery ARO: __________________________
DELIVERY INSTRUCTIONS:
Vendor must contact Adam Norris at (337)948-0253 at least twenty-four (24) hours prior to delivery.
Deliveries accepted Monday through Thursday, 7:30 AM to 3:00 PM except during holidays,
weekends, or time of disaster. No Friday deliveries will be accepted. Deliver to St. Landry Parish
Maintenance Unit, 11968 Hwy. 190, Opelousas, LA 70582.
PAYMENT:
In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and
resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer
(EFT) payments.
EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only
requirement is that you have an active checking or savings account at a financial institution that can
accept Automated Clearing House (ACH) credit files and remittance information electronically.
Additional information is available at http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf .
VENDOR REGISTRATION:
Vendor registration should be completed in LaPac prior to bid submission. This only applies to those
vendors that have not registered in LaPac.
Vendor registration must be completed prior to award.
Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future
solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must
enroll in the proper category on LaPac at the following web site:
http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/pubMain.cfm
Fax bid: 3000011911
Date: 01/17/2019
T-Number:
Bidder:
Page 3 of 7
MANUFACTURER: _________________________
PLANT LOCATION: ________________________
GASKET MATERIAL SUPPLIER CODE: ________________
PRODUCT: ________________________
LINE
Description
1 Product ID: 11623 Product Category:40142100
PIPE,CULV,MTL,ARCH,BC,49SX33R X_FT,_GA
CORRUGATED, BITUMINOUS COATED METAL
CULVERT, 2 2/3 X 1/2 IN. CORRUGATION, 2016 LA.
STD. SPECS FOR ROADS AND BRIDGES, SECTION
1007.01, 1007.02, 1007.07 AND 1007.08
10 Gauge
Two(2) Pieces @ 30 Ft. Each & Two(2) Pieces @ 20 Ft.
Each
Vendor Must Furnish Lifting Lugs(30" Dia. Or Greater)
Quantity
100
Unit Unit
Price
Extended
Amount
LF __________ ________________
2 Product ID: 11636 Product Category:40142100
2
PIPE BAND,F/CORRUGATED,ARCH,BC,49SX33R
BITUMINOUS COATED, 2 2/3 X 1/2 IN. CORRUGATION,
2016 LA. STD. SPECS FOR ROADS AND BRIDGES,
SECTION 1007.01, 1007.02, 1007.07 AND 1007.08
12 Gauge
Two(2) Bands
Vendor Must Furnish Bolts For Each Band
EA __________ ________________
Fax bid: 3000011911
Date: 01/17/2019
T-Number:
Bidder:
Page 4 of 7
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED OR HAND PRINTED. ANY CORRECTIONS, ERASURES OR OTHER FORMS OF
ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED BY A PROPERLY AUTHORIZED PARTY.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
9. IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS,
TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION
OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE HAND PRINTED OR TYPEWRITTEN.
10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
12. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS
PROVIDED, PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND; AND
B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.
BIDS MUST BE FAXED AS SPECIFIED IN THE SOLICITATION PRIOR TO TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL
BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED
BEFORE BID OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.
13. STANDARDS OF QUALITY.
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND
ANY MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR
THE PURPOSE OF DESCRIBIING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND
IS NOT INTENDED TO LIMIT OR RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER
OF THE PRODUCT OFFERED IN HIS BID. BIDS NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED
AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE SOLICITATION.
14. DESCRIPTIVE INFORMATION.
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
Fax bid: 3000011911
Date: 01/17/2019
T-Number:
Bidder:
Page 5 of 7
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID
DO NOT FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE
SUCCESFUL BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
15. RECEIPT OF FAX BIDS.
NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN AT THE BID OPENING
OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED NO LATER THAN 72 HOURS AFTER BID RECEIPT.
INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL
WORKING HOURS. WRITTEN BID TABULATIONS WILL NOT BE FURNISHED.
16. AWARDS.
THE STATE OF LOUISIANA RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE
BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
17. PRICES .
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE,
INCLUDING TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION
MAY BE REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
THE SOLICITATION.
18. DELIVERIES.
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
19. TAXES.
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
20. NEW PRODUCTS.
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION.
THE MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
21. CONTRACT RENEWALS.
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED
FOR 2 ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL
CONTRACT TERM CANNOT EXCEED 36 MONTHS.
22. CONTRACT CANCELLATION.
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTORS FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL
MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH
CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY
CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTORS INTENTIONAL VIOLATION OF THE
PROCUREMENT CODE (LA. R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR
DEBARMENT UNDER LA. R.S. 39:1672.
THE STATE OF LOUISIANA MAY TERMINATE THE CONTRACT FOR CONVENIENCE AT ANY TIME (1) BY GIVING THIRTY (30) DAYS
WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION: OR (2) BY NEGOTIATING WITH THE CONTRACTOR AN EFFECTIVE
DATE. THE STATE SHALL PAY CONTRACTOR FOR, IF APPLICABLE: (A) DELIVERABLES IN PROGRESS; (B) THE PERCENTAGE THAT
HAS BEEN COMPLETED SATISFACTORILY; AND, (C) FOR TRANSACTION-BASED SERVICES UP TO THE DATE OF TERMINATION, TO
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