DOTD Buy Back Compact Track Loader, Sm
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472188478820926 |
| Posted Date: | Nov 30, 2023 |
| Due Date: | Dec 21, 2023 |
| Solicitation No: | 3000021982 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 3000021982 |
DOTD Buy Back Compact Track Loader, Sm
Original: 3000021982 Attachments: Attachment A - Special Terms and Conditions - Pages 1-10 Attachment B - Buy Back Terms And Conditions - Pages 1-3 Attachment C - Price Sheet - Page 1 Attachment D - Eq. Specification 815-000A - Pages 1-5 Attachment E - Online Bidding Instructions - Pages 1-10 |
11/30/2023 |
12/21/2023
10:00:00 AM CT |
107001 |
Attachment Preview
STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
12/21/2023
10:00 AM CST
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
Vendor No.:___________________
Solicitation: 3000021982
Opening Date: 12/21/2023
Vendor Name and Address: (to be completed by Vendor)
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
RFx Number: 3000021982
Version: 1
Buyer: DREW HARRELL
Buyer Phone: 225-219-4690
E-Mail: drew.harrell@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number: DOT62
Ship To Address:
DOTD Equipment Acquisition
Lori Martinez
James BallBUILDING 42F
7686 Tom Drive
Baton Rouge, LA 70806
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB031EDE9A8EF542140B8D82
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: DOTD Buy Back Compact Track Loader, Sm
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
Any vendor who would like to view the opening of this bid can access the following link, at the date
VENDOR TELEPHONE NUMBER:
EMAIL ADDRESS:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Invitation to bid: 3000021982
Open Date: 12/21/2023
T-Number: DOT62
Bidder:
Page 2 of 8
and time of this bid opening: https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
*******************************************************************************************************************
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation.
Vendors must be registered in the LaGov vendor system in order to submit an online bid and for their
bids to be tabulated.
To register as a vendor, access the following link to the vendor system. Do not register again if you are
already registered. Please include a W-9 with your bid if you are newly registered. You will need a
vendor ID and password to submit an online bid.
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
*******************************************************************************************************************
This solicitation is to supply the Louisiana Department of Transportation and Development (DOTD)
with Compact Track Loaders, Small.
Method of Award will be made utilizing one (1) of the following two (2) methods described below. The
Agency reserves the right to choose whichever option is determined to be in the best interest of the
State.
Option A. Outright purchase of equipment as a 1-time buy from the lowest responsive, responsible
bidder.
OR
Option B. Upfront purchase of equipment which includes an Agency Term Contract for a period of
twelve (12) months and one (1) day. Contract to begin after Date of Award, and is inclusive of all
preventative maintenance throughout the contract period. This option also includes a guaranteed buy
back at the end of the contract year. At the option of the State of Louisiana and acceptance by the
Contractor, the contract may be extended for two (2) additional twelve (12) month and one (1) day
periods at the same price, terms and conditions. Contract may not exceed thirty-six (36) months and
three (3) days.
Please refer to Attachment B, Pages 2-3 for complete details on Method of Award.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding. All documents associated with this solicitation should be included in bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-10
Attachment B - Buy Back Terms and Conditions - Pages 1-3
Attachment C - Price Sheet - Page 1
Attachment D - DOTD Eq. Specifications 815-000A - Pages 1-5
Attachment E - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for State Procurement:
Refer to page one (1) in Attachment A – Special Terms & Conditions.
*******************************************************************************************************************
Delivery is requested no later than June 30, 2024. Delivery times longer than this may cause your bid
to be disqualified.
Please Specify Earliest Delivery Date: ___________________
Invitation to bid: 3000021982
Open Date: 12/21/2023
T-Number: DOT62
Bidder:
Page 3 of 8
LINE
Description
1 Product Category:22101500
Buy Back Compact Track Loader, Small
Per Attachment D - DOTD Eq. Specification No.
815-000A, Rev. 09/28/2023
Prices are not to be submitted on this page. Prices are to
be submitted on "Attachment C - Price Sheet".
Send all invoices/paperwork to:
DOTD Equipment Acquisitions
Building 42F
7686 Tom Drive
Baton Rouge, LA 70806
James Ball: 225-935-0216; james.ball@la.gov
Lori Martinez: 225-935-0240; lori.martinez@la.gov
Quantity
11
Unit Unit
Price
Extended
Amount
EA __________ ________________
Invitation to bid: 3000021982
Open Date: 12/21/2023
T-Number: DOT62
Bidder:
Page 4 of 8
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE
CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
13. BID FORMS
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING.
ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE ONLINE VENDOR PORTAL
BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXCEPT ITEM PAGES NOT BID.
14. STANDARDS OF QUALITY
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
Invitation to bid: 3000021982
Open Date: 12/21/2023
T-Number: DOT62
Bidder:
Page 5 of 8
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR
RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS
NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE
SOLICITATION.
15. DESCRIPTIVE INFORMATION
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT
FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESFUL
BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
16. BID OPENING
BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD
WILL BE GIVEN AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE WITH LA
R.S. 44.I. INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING
NORMAL WORKING HOURS.
17. PRICES
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE, INCLUDING
TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE
REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
THE SOLICITATION.
18. DELIVERIES
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
19. TAXES
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
20. NEW PRODUCTS
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE
MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
21. CONTRACT RENEWALS
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2
ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM
CANNOT EXCEED 36 MONTHS.
22. CONTRACT CANCELLATION
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL
MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH
CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY
CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE
PROCUREMENT CODE (LA R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR
DEBARMENT UNDER LA R.S. 39:1672.
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