Insurance Broker and Risk Management Consulting Services

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Opps ID:	NBD11472209094866299
Posted Date:	Feb 19, 2024
Due Date:	Mar 26, 2024
Solicitation No:	50001-2130
Source:	Members Only

bid number	description	date issued	bid open date/time	help
50001-2130	Insurance Broker and Risk Management Consulting Services Original: 50001-2130	02/19/2024	03/26/2024 2:00:00 PM CT	50001

Attachment Preview

REQUEST FOR PROPOSAL

BOARD OF SUPERVISORS OF

LOUISIANA STATE UNIVERSITY

AND AGRICULTURAL & MECHANICAL COLLEGE

SOLICITATION RFQ-0000002130

SUPPLIER #

SUPPLIER NAME AND ADDRESS

BID DUE DATE AND TIME

03/26/2024 02:00 PM CT

RETURN BID TO

Louisiana State University and Agricultural and

Mechanical College

Procurement

213 Thomas Boyd Hall

Baton Rouge, LA 70803

Buyer

Jene Troxclair Ledet

Buyer Phone

Buyer Email jeneledet@lsu.edu

Issue Date 02/19/2024

TITLE: Insurance Broker and Risk Management Consulting Services

This area left intentionally blank.

LSU IS AN EQUAL OPPORTUNITY/ACCESS UNIVERSITY

Rev. 5/18

Table of Contents

SECTION 1: INTRODUCTION AND BACKGROUND ...............................................................................................................4

1.1 University Information ........................................................................................................................................... 4

1.2 Purpose ................................................................................................................................................................... 4

1.3 Goals and Objectives .............................................................................................................................................. 4

1.4 Key Challenges and Concerns ................................................................................................................................ 4

SECTION 2: ADMINISTRATIVE INFORMATION .....................................................................................................................6

2.1 Definitions .............................................................................................................................................................. 6

2.2 Schedule of Events ................................................................................................................................................. 8

2.3 Proposal Submittal ................................................................................................................................................. 8

2.4 Proposal Response Format ................................................................................................................................. 10

2.4.1 Collateral Information ................................................................................................................................... 10

2.5 Confidential Information, Trade Secrets, and Proprietary Information................................................................. 11

2.6 Proposal Clarifications Prior to Proposal Due Date ............................................................................................... 11

2.6.1 Inquiry Periods............................................................................................................................................... 11

2.6.2 Blackout Period ............................................................................................................................................ 12

2.7 Errors and Omissions in Proposal .......................................................................................................................... 12

2.8 Changes or Addenda ............................................................................................................................................. 12

2.9 Withdrawal of Proposal......................................................................................................................................... 13

2.10 Waiver of Administrative Informalities.................................................................................................................. 13

2.11 Cost of Proposal Preparation................................................................................................................................. 13

2.12 Ownership of Proposal .......................................................................................................................................... 13

2.13 Right to Reject ....................................................................................................................................................... 13

2.14 Proposal Validity.................................................................................................................................................... 13

2.15 Acknowledgement of Supplier Responsibility ....................................................................................................... 13

2.16 Written Clarification /Presentations...................................................................................................................... 13

2.16.1 Demonstration Guidelines ........................................................................................................................... 14

2.17 Best and Final Offer (BAFO)................................................................................................................................... 14

2.18 Notice of Intent to Award...................................................................................................................................... 14

2.19 Debriefings ............................................................................................................................................................ 14

2.20 Right to Protest ..................................................................................................................................................... 14

2.21 Protest Bond and Security ..................................................................................................................................... 14

2.22 Contract Negotiations ........................................................................................................................................... 15

2.23 Supplier Engagement ............................................................................................................................................ 15

2.24 Contract Award and Execution .............................................................................................................................. 15

2.25 Commencement of Work ...................................................................................................................................... 16

2.26 Non-Negotiable Contract Terms ........................................................................................................................... 16

SECTION 3: SCOPE OF WORK .............................................................................................................................................17

3.1 Minimum Requirements and Qualifications.......................................................................................................... 17

3.2 Proposed Goods/Services...................................................................................................................................... 17

3.3 Deliverables ................................................................................................................................................................. 21

SECTION 4: EVALUATION ...................................................................................................................................................23

4.1 Evaluation and Selection...................................................................................................................................... 23

4.1.1 Evaluation Team ........................................................................................................................................... 23

4.1.2 Review and Evaluation (Points based on current RFP requirements)........................................................ 23

SECTION 5: RESPONDENT QUALIFICATIONS AND EXPERIENCE .........................................................................................24

5.1 Management Proposal ......................................................................................................................................... 24

5.2 HUB Supplier Participation .................................................................................................................................. 24

5.3 Subcontractor Information .................................................................................................................................. 24

5.4 Respondent Qualifications................................................................................................................................... 24

5.5 Respondent Experience........................................................................................................................................ 25

5.6 Personnel Qualifications ...................................................................................................................................... 26

SECTION 6: TECHNICAL PROPOSAL ....................................................................................................................................27

6.1 Overall Services and Proposed Project Work Plan.............................................................................................. 27

SECTION 7: FINANCIAL PROPOSAL.....................................................................................................................................28

SECTION 8: VETERAN AND HUDSON INITIATIVE................................................................................................................29

SECTION 9: GENERAL INFORMATION ................................................................................................................................31

9.1 Data Security ......................................................................................................................................................... 31

9.2 Use of Subcontractors ........................................................................................................................................... 31

9.3 Prohibition of Discriminatory Boycotts of Israel.................................................................................................... 31

9.4 Campus Participation ............................................................................................................................................ 32

9.5 Insurance Requirements ....................................................................................................................................... 32

9.6 Subcontractor Insurance ....................................................................................................................................... 34

9.7 Indemnification and Limitation of Liability ............................................................................................................ 34

9.8 Compliance with Applicable Law ........................................................................................................................... 34

9.9 Term ...................................................................................................................................................................... 34

9.10 Payment ................................................................................................................................................................ 35

9.10.1 Payment Terms............................................................................................................................................. 35

9.10.2 Late Payments .............................................................................................................................................. 35

9.11 Taxes...................................................................................................................................................................... 35

9.12 Assignment............................................................................................................................................................ 35

9.13 Audit/Retention of Records................................................................................................................................... 35

9.13.1 Audit of Persons Submitting Cost or Pricing Data....................................................................................... 35

9.13.2 Contract Audit .............................................................................................................................................. 35

9.14 Content of Contract/Order of Precedence ............................................................................................................ 35

9.15 Contract Changes .................................................................................................................................................. 36

9.16 Governing Law....................................................................................................................................................... 36

9.17 Termination ........................................................................................................................................................... 36

9.17.1 Termination of the Contract for Cause ........................................................................................................ 36

9.17.2 Termination of the Contract for Convenience ............................................................................................ 36

9.17.3 Termination for Non-Appropriation of Funds ............................................................................................. 36

9.18 Anti-Kickback Clause.............................................................................................................................................. 37

9.19 Substitution of Personnel ...................................................................................................................................... 37

9.20 Clean Air Act .......................................................................................................................................................... 37

9.21 Energy Policy and Conservation Act ...................................................................................................................... 37

9.22 Clean Water Act .................................................................................................................................................... 37

9.23 Anti-Lobbying and Debarment Act ........................................................................................................................ 37

9.24 Fund Use................................................................................................................................................................ 37

9.25 Warranties............................................................................................................................................................. 37

9.26 Accessibility ........................................................................................................................................................... 38

9.27 Licenses and Permits ............................................................................................................................................. 38

9.28 Severability ............................................................................................................................................................ 38

9.29 Code of Ethics........................................................................................................................................................ 39

9.30 Security.................................................................................................................................................................. 39

9.31 Personnel and Background Checks........................................................................................................................ 39

9.32 Parking and Transportation ................................................................................................................................... 39

ATTACHMENT A - CERTIFICATION STATEMENT................................................................................................................40

ATTACHMENT B - HUB SUPPLIER PARTICIPATION RESPONSE FORM..............................................................................41

ATTACHMENT C - MINIMIM QUALIFICATIONS STATEMENT............................................................................................42

ATTACHMENT D - VETERAN/HUDSON INITIATIVE VERIFICATION...................................................................................44

ATTACHMENT E - SAMPLE CONTRACT..............................................................................................................................46

ATTACHMENT F - FINANCIAL PROPOSAL..........................................................................................................................58

ATTACHMENT G - OVERVIEW OF LSU’S PROPERTY, CASUALTY AND ANCILLARY RISK FINANCING PROGRAMS .........59

SECTION 1: INTRODUCTION AND BACKGROUND

1.1 University Information

Louisiana State University and Agricultural & Mechanical College (hereinafter referred to as the “University” or

“LSU”) is the state’s comprehensive research University. The University is classified by the Carnegie Foundation as

a Doctorate-granting University, with very high research activity - one of only 27 public and 23 private universities

in the nation. The University’s instructional programs include 194 undergraduate and graduate/professional

degrees. The University is accredited by the Commission on Colleges of the Southern Association of Colleges and

Schools (SACSCOC) to award bachelors, masters, doctoral, and professional degrees.

As the premier University of the state, the mission of the University is the generation, preservation, dissemination,

and application of knowledge and cultivation of the arts for the benefit of the people of the state, the nation, and

the global community. The University offers challenging undergraduate, graduate, and professional education

programs for outstanding students from Louisiana, the nation, and other countries. The University’s libraries and

museums preserve the rich cultural heritage of the state, and scholars and artists at the University contribute to

the literature, history, science, technology, and arts of our culturally diverse community.

The student body consists of over 35,000 students from 50 states and more than 110 foreign countries. The

University employs approximately 5,000 faculty and staff. LSU Alumni total more than 250,000. The University is

located on more than 2,000 acres in the southern part of Baton Rouge, Louisiana. The campus is bordered on the

west by the Mississippi River. The University’s more than 250 principal buildings are grouped on a 650-acre plateau

that constitutes the main part of the campus.

1.2 Purpose

The purpose of the Request for Proposal (RFP) is to obtain competitive Proposals as allowed by the Higher

Education Procurement Code (LAC34.XIII.501.A.2) from bona fide, qualified Respondents who are interested in

providing insurance broker and risk management consulting services for the University’s property, casualty, and

ancillary risk management programs, as outlined in Part 3 Scope of Work of this RFP.

1.3 Goals and Objectives

LSU seeks to retain the services of an insurance broker and risk management consulting services firm (henceforth

“Supplier”) to develop and implement the most effective and cost-efficient property, casualty, and ancillary risk

financing programs, and to provide a range of consulting services associated with the programs, including loss

control, claims assistance, risk management processes, and guidelines. The Supplier will assist LSU in fulfilling its

critical role to ensure proper protection of LSU's assets and activities on behalf of LSU.

The Supplier will develop re-structuring program options, market the coverages with participation from LSU

staff, present LSU with competitive quotes with recommendations, and place and service the coverage. The

Supplier will also provide risk and consulting services to assist LSU in managing its risks.

1.4 Key Challenges and Concerns

LSU is a large and complex institution, situated in geographically challenging insurance market. The Supplier

must have expertise to broker policies in the domestic and international insurance markets including experience

working with Lloyds of London.

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