Emergency Call Boxes and Call Towers

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Opps ID:	NBD11472250102242775
Posted Date:	Mar 25, 2024
Due Date:	Apr 16, 2024
Solicitation No:	40007-232402
Source:	Members Only

bid number	description	date issued	bid open date/time	help
40007-232402	Emergency Call Boxes and Call Towers Original: 40007-232402	03/25/2024	04/16/2024 10:00:00 AM CT	40007

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INVITATION TO BID

Bid Number: 232402 Call Towers, Call Boxes and Related Software

Bids will be accepted until April 16, 2024 at 9:30 A.M.

Bids Will Be Publicly Opened: April 16, 2024 at 10:00 A.M.

Bid Release Date: March 25, 2024

INSTRUCTION TO BIDDERS

Bids will be accepted until April 16, 2024 at 9:30 a.m. Bid must be submitted to: Baton Rouge

Community College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806. Baton Rouge Community

College (BRCC) will open all timely submitted sealed bids at its office located at Governors Building,

DOWNSTAIRS LOBBY AREA, 201 Community College Drive, Baton Rouge, LA 70806, on April 16,

2024 at 10:00 a.m., in response to this Invitation to Bid. At 10:00 a.m., all Bids will be publicly opened

and read aloud.

To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an envelope or

package clearly marked with the Bid title, Bid opening date and the Bid number. Baton Rouge Community

College, 7515 Jefferson Highway #326, Baton Rouge, LA 70806 on or before April 16, 2024 at 9:30 a.m.

CST . DO NOT FAX OR EMAIL YOUR BID.

All bid prices and information shall be typed or written in ink. Any corrections, erasures, or other forms of

alteration to prices should be initialed by the Bidder.

Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection and

acceptance, whichever occurs last. Delinquent payment penalties are mandated and governed by Louisiana

R.S. 39:1695.

Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited to, La.

Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative

Code); Executive Orders; and the terms conditions, and specifications listed in this solicitation.

Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594.

SEE No. 25.

By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms,

conditions, and specifications and further certifies that this Bid is made without collusion or fraud.

By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any

subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in

accordance with the requirements in “Audit Requirements in Subpart F of the Office of Management and

Budget’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal

Awards” (Formerly OMB Circular A-133). A list of parties who have been suspended or debarred can be

viewed at www.sam.gov .

Signature of Authorized Bidder:

(Shall be signed and dated)

____________________________

Name, (Typed or Printed)

Payment Terms:

Email Address: ____________________

Company:

(Typed or printed)

______________________________

Address

______________________________

City, State, Zip

Telephone No. __________________

Fax No. ________________________

STANDARD TERMS AND CONDITIONS

Bid form.

All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package and, properly

signed. Bids submitted in the following manner will not be accepted:

Bid Instructions and Bid Forms contain no signature indicating intent to be bound;

Bid filled out in pencil;

Bid not submitted on BRCC’s standard Bid Package and Bid Form.

Telegraphic or facsimile bids.

Receipt of Bids.

Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be considered. Entire

Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier service provider makes inside

deliveries to the physical location specified. BRCC is not responsible for any delays caused by the bidder’s chosen means

of bid delivery. BRCC is not responsible for late deliveries that make use of BRCC’s interoffice mail service.

Bid Opening.

Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract award will be given

at the Bid opening or during the evaluation process. Bids may be examined within 72 hours after Bid opening.

Information pertaining to completed files may be secured by visiting the Purchasing Department during normal working

hours. Unsuccessful bidders submitting a response to the solicitation will be provided a copy of the tabulated results by

providing a self-addressed stamped envelope with the original bid package.

Withdrawal of Bids.

A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays, Sundays and

legal holidays, for good cause as for patently obvious, unintentional, and substantial mechanical, clerical, or mathematical

errors, or errors of unintentional omission of a substantial quantity of work, labor, material or services made directly in

the compilation of the bid. The bid may be withdrawn by contacting BRCC’s Purchasing Department.

Standards of Quality.

Any product or services bid shall conform to all applicable federal and state laws and regulations and the specifications

contained in the solicitation. Unless otherwise specified in the solicitation, any manufacturer’s name, trademark, brand

name or catalog number used in the specifications is for the purpose of describing the standard of quality, performance,

and characteristics desired and is not intended to limit or restrict competition. Bidders shall specify the brand and

model number of the product offered in his Bid. Bids not specifying brand and model number shall be considered as

offering the exact products specified in the solicitation. Objections to the specifications or bid conditions shall be filed in

writing and received by the Purchasing Department at least ten (10) days prior to the date of the bid opening. No

negotiations, decisions or actions shall be executed by any bidder as a result of any oral discussions with any BRCC

employee or consultant. All products must be ADA compliant.

An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to

submit any written inquiries relative thereto. Without exception, all inquiries MUST be submitted in writing by an

authorized representative of the proposer, clearly cross-referenced to the relevant bid section. All inquiries must be

received by the close of business ten calendar days prior to the original bid opening date. Only those inquiries received

by the established deadline shall be considered by the State. Inquiries received after the established deadline shall not be

entertained.

Inquiries concerning this bid must be delivered by mail, express courier, e-mail, hand or fax to:

Bland Washington

Assistant Director of Purchasing

201 Community College Drive

Baton Rouge, LA 70806

Fax: 225-216-8039

E-mail: washingtonb@mybrcc.edu

An addendum will be issued and posted to the LAPAC website to address all viable inquiries received and any other

changes or clarifications to the bid. No negotiations, decisions or actions shall be executed by any bidder as a result of

any oral discussions with any BRCC employee or consultant. It is the bidder’s responsibility to check the LAPAC

website regularly for addenda that may be issued.

New Products.

Unless specifically called for in the Invitation, all products for purchase shall be new, never previously used, and the

current model and/or packaging. No remanufactured, demonstrated, used or irregular product will be considered for

purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply unless otherwise

specified in the Invitation.

Descriptive Information (Equivalency).

Bidders proposing an equivalent brand or model should submit, with the Bid information, such illustrations, descriptive

literature, technical data, etc. sufficient for BRCC’s Purchasing Department to evaluate quality, suitability, and

compliance with the specifications in the Invitation. Failure to submit descriptive information may cause bid to be

rejected. Any change made to the manufacturer’s public specifications submitted for a product shall be verifiable by the

manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or product number), Bidder

shall state in what respect item(s) deviate. Failure to note exceptions on the Bid form will not relieve the successful

Bidder(s) from supplying the actual products requested.

Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose

of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be

considered for any brand that meets or exceeds the quality of the specifications listed for any item. Bidder must state the

brand/model he or she is bidding on each item. Bids not specifying brand and model number will be considered as

offering the exact product specified in the solicitation.

It will be the sole responsibility of the Bidder to prove equivalency. Bidder will submit with the bid all illustrations,

descriptive literature, and specifications necessary to determine equivalency. Failure to do so may eliminate the bid from

consideration. The decision of BRCC as to equivalency will be final.

Prices & Delivery.

Unless otherwise specified by BRCC in the Invitation, Bid prices shall be complete, including transportation prepaid by

Bidder to destination and firm for acceptance for a minimum of 45 days. Prices are to be bid on unit of measure

requested, per roll, per reel, per carton, per gallon, etc., as specified in the Invitation. If accepted, prices shall be firm for

the contractual period.

Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB Destination means the

successful bidder shall deliver and unload purchased items to the dock of the designated point of receipt. All cartage,

drayage, packaging, handling, palletizing, etc. shall be included in the Bid price. Include a packaging list that includes the

purchase order number with each shipment.

Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.

Taxes.

Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from all state and local sales

and use taxes.

Award.

A purchase order/contract will be awarded to the Bidder who has provided a responsive and responsible Bid at the most

favorable Bid Price as determined by the signed Bid Form.

BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all Bids and

waive any informalities. The purchase order, faxed, mailed, or delivered to the successful bidder is the official

authorization to deliver the materials, supplies or equipment.

Invoices.

Invoices shall be submitted to, Baton Rouge Community College, Accounts Payable, 201 Community College Drive,

Baton Rouge, Louisiana, 70806. The invoice shall refer to the delivery ticket number, delivery date, purchase order

number, quantity, unit price, and deliver point. A separate invoice for each order delivered and accepted shall be

submitted by the contractor in duplicate. Invoices shall show the amount of any cash discount and shall be submitted on

the contractor’s own invoice form. Payment will be made on the basis of the unit price as listed in the purchase

order/contract. Such price and payment will constitute full compensation of furnishing and delivering the contract

commodities or services.

Purchase Order/Contract Cancellation for Cause.

BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for cause, including

but not limited to, the following:

(1) Failure to deliver within the time specified in the contract;

(2) Failure of the product or service to meet specifications, conform to sample quality or to be delivered in

good condition;

(3) Misrepresentation by the contractor;

(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;

(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal law;

(6) Any other breach of contract.

Termination of the Purchase Order/Contract for Convenience.

BRCC may terminate the contract at any time by giving thirty (30) days written notice to the Contractor of such

termination or by negotiating with the Contractor an effective date. The Contractor shall be entitled to payment for

deliverables in progress, to the extent work has been performed satisfactorily.

Termination for Non-Appropriation of Funds

The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by

the legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of the contract, or if

such appropriation is reduced by the veto of the Governor or by any means provided in the appropriations act or Title 39

of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for that

year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the

continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which

funds are not appropriated.

15 Default of Contractor.

Failure to deliver within the time specified in the Bid will constitute a default and may cause cancellation of the contract.

Where BRCC has determined the contractor to be in default, BRCC reserves the right to purchase any and all products or

services covered by the contract on the open market and to charge the contractor with the cost in excess of the contract

price. Until such assessed charges have been paid, no subsequent Bid from the defaulting contractor will be considered.

16 Order of Priority.

In the event there is a conflict between the Instructions to Bidder or Standard Terms and Conditions or Special Terms and

Conditions, the Special Term and Conditions shall govern.

Applicable Law.

All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

Terms and Conditions.

This solicitation contains all terms and conditions with respect to the commodities herein, any vendor contracts, forms,

terms or other materials submitted with bid may cause bid to be rejected.

Equal Opportunity.

By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of services to and/or

employment of individuals because of race, religion, sex, age, national origin, handicap or disability. Bidders shall keep

informed of and comply with all Federal, State and local laws, ordinances and regulations which affect his employees or

prospective employees.

Indemnity.

Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action or to take other

appropriate measures to indemnify, and hold harmless, BRCC and its employees from and against all claims and actions

for bodily injury, death or property damages cause by the fault of a contractor, its officers, its agents, or its employees.

Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its

employees. However, contractor shall have no obligation as set forth above with respect to any claim or action from

bodily injury, death or property damages arising out of the fault of BRCC or its employees.

21 Non-Exclusivity Clause.

This agreement is non-exclusive and shall not in any way preclude BRCC from entering into similar agreements and/or

arrangements with other vendors or from acquiring similar, equal or like goods and/or services from other entities or

sources including state contracts.

22 Price Reductions.

Whenever there is a reduction in price which is lower than the contract price offered to similarly situated customers

contracting for the same period and under similar terms and conditions, the reduction shall be presented to the Purchasing

Department.

23 Preference of Louisiana Products.

In accordance with La. R.S. 39:1604 a preference claim may be made for materials, supplies equipment or products

manufactured, produced, grown, or assembled in Louisiana of equal quality. To claim a preference, a Bidder shall fully

comply with the requirements and conditions of law and complete the preference statement as part of the Bid Package.

Preferences shall not apply to service contracts.

Claiming Preference.

Do you claim a preference? Yes_________ No.__________

Specify Line Number(s) _________________________________________________________________

_____________________________________________________________________________________

Specify location within Louisiana where product is manufactured, produced, grown, or assembled:______

_____________________________________________________________________________________

Do you have a Louisiana business workforce? Yes

If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana

residents? Yes

Failure to specify above information may cause elimination of preference. Preferences shall not apply to service

contracts.

Preference for United States Products.

In accordance with the provisions of R.S. 39:1604.7, in the event a contract is not entered into for products purchased

under the provisions of R.S. 39:1604, each procurement officer, purchasing agent, or similar official who procures or

purchases materials, supplies, products, provisions, or equipment under the provisions of this chapter may purchase such

materials, supplies, products, provisions, or equipment which are manufactured in the United States, and which are equal

in quality to other materials, supplies products, provisions, or equipment, provided that all of the following conditions are

met:

(1) The cost of such items does not exceed the cost of other items which are manufactured outside the United States by

more than five percent.

(2) The vendor of such items agrees to sell the items at the same price as the lowest bid offered on such items.

(3) In cases where more than one bidder offers items manufactured in the United States which are within five percent of

the lowest bid, the bidder offering the lowest bid on such items is entitled to accept the price of the lowest bid made on

such items.

(4) The vendor certifies that such items are manufactured in the United States.

For the purposes of this preference,

(1) “Manufactured in the United States” means produced by a process in which the manufacturing, final assembly,

processing, packaging, testing, and any other process that adds value, quality, or reliability to assembled articles,

materials, or supplies, occur in the United States.

(2) "United States" means the United States and any place subject to the jurisdiction of the United States.

Do you claim this preference? _____YES

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