A24-0619 Criminal Investigation Supplies
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472292448720918 |
| Posted Date: | Mar 11, 2024 |
| Due Date: | Apr 3, 2024 |
| Solicitation No: | 20008-A24-0619 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 20008-A24-0619 |
A24-0619 Criminal Investigation Supplies
Original: 20008-A24-0619 |
03/11/2024 |
04/03/2024
11:00:00 AM CT |
20008 |
Attachment Preview
INVITATION TO BID - ANNUAL CONTRACT
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, April 3, 2024, at the location shown below.
TITLE:
A24-0619 CRIMINAL INVESTIGATION SUPPLIES
FILE NO: 24-00619
AD DATES: 03/13/24 & 03/20/24
SHIP TO ADDRESS:
VARIOUS LOCATIONS IN
CITY OF BATON ROUGE/
PARISH OF EAST BATON ROUGE
RETURN BID TO:
PURCHASING DIVISION
Physical Address:
222 St. Louis Street
8th Floor Room 826
Baton Rouge, LA 70802
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays may occur due to City
Parish Mailroom processing
Contact Regarding Inquiries:
Purchasing Analyst: Sheneka Sylvan
Telephone Number: 225-389-3259 x 3263
Email:
ssylvan@brla.gov
VENDOR NAME
MAILING ADDRESS
REMIT TO ADDRESS
TELEPHONE NO.
FAX NO.
CITY, STATE, ZIP
E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required)
PRINTED NAME
TO BE COMPLETED BY VENDOR:
CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less than
30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not
an award consideration.
No. Date:
No. Date:
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date:
No. Date:
No. Date:
No. Date:
No. Date:
No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to bidders,
terms and specifications applicable to, and made a part of this solicitation. By submission of this
document, proposer further certifies that the prices shown are in full compliance with the conditions, terms
and specifications of this solicitation. Bid must be signed in the designated space above and by
person authorized to sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the specification. Any
errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license
and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
Revised 12-12-23
Page 1
INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS
Bidders are urged to promptly review the requirements of these specifications, terms and
conditions and submit questions for resolution as early as possible during the bid period.
Questions or concerns must be submitted in writing to the purchasing division during the bid
period. Otherwise, this will be construed as acceptance by the bidders that the intent of the
specifications, terms and conditions are clear and that competitive bids may be obtained as
specified herein. Protests with regard to the specification, terms and conditions documents will
not be considered after bids are opened.
1. Read the entire bid, including all terms and conditions and specifications.
2. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders
to receive proposals. Bidders should rely only on advertisements in the local newspaper, and should personally
pick up proposals and specifications. Full information may be obtained, or any questions answered, by
contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by
calling (225) 389-3259
3. This proposal is to establish firm prices for materials supplies and services for the contract period to be
determined. Delivery shall be made or services provided as needed throughout the contract period, or as
required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be
purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.
4. The contract shall be firm through the one year period. Upon agreement of both the contractor and the City -
Parish, the contract may be extended a second or a third year or other shortened specified time periods.
Extension of the contract into the second or third time periods shall be made by letter on or before the
expiration of the contract. Extension is only possible if all prices and conditions remain the same.
5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside
of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be
accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not
requested may be grounds for rejection of all bids by the bidder.
6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the
Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the
specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED OR
EMAIL BIDS WILL BE ACCEPTED.
7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of
the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase
any or all products or services covered by the contract on the open market and to charge the contractor with
cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the
defaulting contractor will be considered.
8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all
or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is
in the best interest of the City Parish.
Revised 12-12-23
Page 2
9. Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be
accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge
Purchasing Division. The City- Parish will only accept bids from those bidders in whose names the proposal
forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute forms or
documents, shall render the bid non- responsive and subject to rejection. The entire proposal package,
including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as
the bid.
10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed
by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to
be rejected as non-responsive.
12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired
or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.
13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine
quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate
your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7)
days.
14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as
required by the specifications or on the bid form. Representative samples shall be submitted upon request, if
appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as
illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and
compliance with the specifications in the solicitation.
15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for
bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or
correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by
any other method.
16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government
and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA
70802, upon completion of the order.
17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must
meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety
data sheet and EPA registry number with bid or within five (5) days of request from purchasing office.
This information will be required on any subsequent deliveries if there is a change in chemical
content or a different product is being supplied. Failure to submit this data may be cause for the bid to
be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to
be rejected or the contract canceled.
18. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge
Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products
to be new (current) and all work must be performed according to standard practices for the project. Unless
otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and
materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the
project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation
supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the
Purchase Order or contract.
19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed
according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted.
Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing,
Revised 12-12-23
Page 3
from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications
must be indicated and/or supporting documentation supplied with bid submission.
20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any
or all bids and waive any informalities.
21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders
to persons who are employed by any agency of the City - Parish Government, or any business of which he
or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other
restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical
standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders
should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics
shall be grounds for disqualification of bid or cancellation of contract.
22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt
from state and local taxes.
23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-
four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve
either party of any obligation or liability that may have occurred prior to the effective date of termination.
24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products
produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do
you claim this preference if allowed?
YES NO If this preference is claimed, attach substantiating information to the proposal to show the basis
for the claim.
25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under this
contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010,
any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which
any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea
of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the
solicitation or execution of a contract or bid awarded under the laws governing public contracts under the
provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement
under the provisions of Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana
Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the
goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to
be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be
included in their bid are nullified; and agrees that this contract shall be construed in accordance with this
solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.
28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s
uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB
circular a- 133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov
b. A contract award must not be made to parties listed on the government wide exclusions in the System for
Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as
parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Revised 12-12-23
Page 4
29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing
“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after
receipt of properly executed invoice or delivery, whichever is later.
30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for
purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure
specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work
shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.
31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award
will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after
bid opening. Information pertaining to completed files may be secured by visiting the Purchasing Division
during normal working hours. Written bid tabulations may be accessed at:
http://city.brla.gov/dept/purchase/bidresults.asp.
32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and
against all claims and actions for bodily injury, death or property damages caused by fault of the
contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent
of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no
obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising
out of the fault of the City, its officers, its agents, or its employees.
33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the
mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act
of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam
Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the
Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
..The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP)
system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used
by all departments and agencies citywide.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for
the purpose of doing business with City-Parish and receive notifications of business opportunities. The
City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish
ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to
receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link
at http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning
the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-
Self- Service-Registration-Guide-PDFide.
Revised 12-12-23
Page 5
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