DOTD TS 2 TRAFFIC CABINETS
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472292459915142 |
| Posted Date: | Mar 11, 2024 |
| Due Date: | Mar 27, 2024 |
| Solicitation No: | 3000022637 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 3000022637 |
DOTD TS 2 TRAFFIC CABINETS
Original: 3000022637 Attachments: Bidders Submission Instructions US & LA Prefrence Line 1: MOUNT SPECS |
03/06/2024 |
03/27/2024
10:00:00 AM CT |
273014- |
|
ADDENDUM NO. 1 TO CORRECT ATTACHEMENTS TO SOLICITATION
Addendum 1: 3000022637-1 Attachments: Bidders Submission Instructions TCS 155 REV 2/22/24 US & LA Prefrence |
03/06/2024 | |||
|
ADDENDUM NO. 2 SPECIFICATION REVISION The referenced solicitation wa
Addendum 2: 3000022637-2 Attachments: TCS_155 REV 3/7/2024 |
03/11/2024 |
Attachment Preview
STATE OF LOUISIANA
Department of Transportation & Develop.
INVITATION TO BID
RESPONSES WILL BE
PUBLICLY OPENED
03/27/2024
10:00 AM CST
SUBMIT NON-ELECTRONIC RESPONSE TO:
PO BOX 94245
Vendor No.:___________________
Solicitation: 3000022637
Opening Date: 03/27/2024
Vendor Name and Address: (to be completed by Vendor)
RFx Number: 3000022637
Version: 1
Buyer: KEVIN WALKER
Buyer Phone: 225-379-1462
E-Mail: kevin.walker@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
DOTD Eng&OpTraff Eng&Svc/Sec45
45 Signal Main
7686 Tom Dr
Baton Rouge, LA 70806
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Delivery will be made this number of days After Receipt of Order (ARO)
2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
NO
NO
Name of Solicitation: DOTD TS 2 CABINETS
RFx text:
This is a request for sealed bids only. This is not an order. Please note the RFX number and bid
opening date on the outside of your bid envelope.
Please print all attachments to ensure all documents related to the RFX are reviewed prior to bidding.
Attached are copies of the:
Bid Submission Form
LA Preference Form
US Preference Form
TCS 155 Revised 2/22/2024
NOTE: Refer to standard terms and conditions herein for additional instructions.
AWARD:
VENDOR TELEPHONE NUMBER:
EMAIL ADDRESS:
TITLE
DATE
Signature of Authorized Bidder
Name of Bidder
(Typed or printed)
Invitation to bid: 3000022637
Open Date: 03/27/2024
T-Number:
Bidder:
Page 2 of 8
Award to be made to the lowest responsive and responsible bidder meeting the requirements of the
solicitation. Delivery may be a factor in award. Bids containing all or none stipulations may not be
considered for award.
NOTE:
Split shipments will be accepted for this solicitation.
Unit prices must be complete and include all costs and fees associated with the solicitation. Additional
terms, delivery fees and/or charges will not be accepted.
SPECIAL INSTRUCTIONS:
Unit price bid must not exceed two digits to the right of the decimal point. Unit price submitted beyond
two digits will be rounded off to the nearest second digit.
Should bid in correct unit of measure shown to be considered for award. Quote submitted in any other
unit of measure may not be considered.
All bidders should furnish descriptive literature with bid.
Bidder may be required to furnish literature prior to award.
All bidders should indicate the manufacturer and model number for each line number. If manufacturer
and model number is not shown, bid may not be considered for award.
Products are subject to laboratory testing before final acceptance.
Low bidder may be required to submit a sample of product bid. If requested, sample must be
furnished at vendor's expense and received within fifteen (15) days from date of request. Package
should be clearly labeled with company name, brand name and number and Solicitation number.
DELIVERY INSTRUCTIONS:
Deliveries accepted Monday through Thursday, 7:00 AM - 3:30 PM except for holidays, weekends, or
times of disaster.
Please call (225) 935-0231 or (225) 935-0179 at least twenty-four (24) hours prior to delivery.
PAYMENT:
In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and
resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer
(EFT) payments.
EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only
requirement is that you have an active checking or savings account at a financial institution that can
accept Automated Clearing House (ACH) credit files and remittance information electronically.
Additional information is available at http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf.
VENDOR REGISTRATION:
Vendor registration should be completed in LaPAC prior to bid submission. This only applies to those
Invitation to bid: 3000022637
Open Date: 03/27/2024
T-Number:
Bidder:
Page 3 of 8
vendors that have not registered in LaPAC.
Vendor registration must be completed prior to award.
Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future
solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must
enroll in the proper category on LaPAC at the following web site:
http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/pubMain.cfm.
Bidders who are a Louisiana or foreign LLC or Corporation should be appropriately registered with the
Louisiana Secretary of State. . Phone (225)925-4704 Website: www.sos.la.gov
LINE
Description
1 Product ID: 51050 Product Category:46161500
CABINET,SIGNAL,TRAFFIC,TS 2,GROUND MOUNT
Quantity
90
Unit Unit
Price
Extended
Amount
EA __________ ________________
MUST BE COMPATIBLE WITH BOTH TYPE 1 AND
TYPE 2 NEMA TS 2
CUBIC/TRAFFICWARE SERIES 900 ATC, MODEL NO.
980-B240 CONTROLLER UNITS;
CABINET SHALL INCLUDE ALL EQUIPMENT,
FEATURES AND FUNCTIONS AS SPECIFIED
IN TCS NO. 155, REVISED 2/22/2024
BRAND: _______________________________
MODEL: _______________________________
2 Product ID: 51060 Product Category:46161500
CABINET,SIGNAL,TRAFFIC,TS 2,POLE MOUNT
50
EA __________ ________________
MUST BE COMPATIBLE WITH BOTH TYPE 1 AND
TYPE 2 NEMA TS 2
CUBIC/TRAFFICWARE SERIES 900 ATC, MODEL NO.
980-B240 CONTROLLER UNITS;
CABINET SHALL INCLUDE ALL EQUIPMENT,
FEATURES AND FUNCTIONS AS SPECIFIED
IN TCS NO. 155, REVISED 2/22/2024
BRAND: _______________________________
MODEL: _______________________________
Invitation to bid: 3000022637
Open Date: 03/27/2024
T-Number:
Bidder:
Page 4 of 8
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE
CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
13. BID FORMS
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING.
ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE ONLINE VENDOR PORTAL
BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXCEPT ITEM PAGES NOT BID.
14. STANDARDS OF QUALITY
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
Invitation to bid: 3000022637
Open Date: 03/27/2024
T-Number:
Bidder:
Page 5 of 8
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR
RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS
NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE
SOLICITATION.
15. DESCRIPTIVE INFORMATION
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT
FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESFUL
BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
16. BID OPENING
BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD
WILL BE GIVEN AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE WITH LA
R.S. 44.I. INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING
NORMAL WORKING HOURS.
17. PRICES
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE, INCLUDING
TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE
REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
THE SOLICITATION.
18. DELIVERIES
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
19. TAXES
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
20. NEW PRODUCTS
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE
MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
21. CONTRACT RENEWALS
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2
ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM
CANNOT EXCEED 36 MONTHS.
22. CONTRACT CANCELLATION
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL
MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH
CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY
CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE
PROCUREMENT CODE (LA R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR
DEBARMENT UNDER LA R.S. 39:1672.
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