HVAC Preventive Maintenance
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472307933704831 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | Apr 15, 2024 |
| Solicitation No: | 40003-10566 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 40003-10566 |
HVAC Preventive Maintenance
Original: 40003-10566 |
03/15/2024 |
04/15/2024
2:00:00 PM CT |
40003 |
|
Answer Inquiries
Addendum 1: 40003-10566-1 |
04/09/2024 |
Attachment Preview
ISSUING AGENCY:
PURCHASING DIRECTOR:
INVITATION TO BID
NO. 40003-10566
Furnish
HVAC PREVENTIVE MAINTENANCE
Bossier Parish Community College
Purchasing Department (Bldg J)
6220 East Texas Street
Bossier City, LA 71111
Gayle Doucet
gdoucet@bpcc.edu
Ph: (318) 678-6117
ITB RELEASE DATE:
March 15, 2024
PRE-BID CONFERENCE:
Tuesday, April 2, 2024
CONFERENCE/INSPECTION TIME: 10:00 a.m., Central Time
PRE-BID CONFERENCE LOCATION:
Bossier Parish Community College
Bldg. J – Maintenance Department
6220 East Texas Street
Bossier City, LA 71111
Failure to be represented at the mandatory pre-bid conference/on-site inspection tour shall cause
rejection of the bid without further consideration.
DEADLINE FOR INQUIRIES:
12:00 p.m., Central Time, April 8, 2024
BID OPENING DATE:
April 15, 2024
BID OPENING TIME:
2:00 p.m., Central Time
BID OPENING LOCATION:
Bossier Parish Community College
6220 East Texas Street
Bldg. J
Bossier City, LA 71111
Bids of $50,000.00 or more will be considered only when the bidder certifies that he holds a current valid
Louisiana Contractors license of proper classification and shows the license number on the sealed bid
envelope and above his signature on the bid forms as required under R.S. 37:2150-2163. Contractors
desiring to bid shall submit evidence that they have a current Louisiana Contractors license of proper
classification.
UNSIGNED OR LATE PROPOSAL WILL BE REJECTED
DEFINITIONS & INSTRUCTIONS TO BIDDERS
PURPOSE
This Invitation to Bid (ITB) sets forth the requirements and specifications of Bossier Parish Community College. The
contents of this ITB and the Bidder/Vendor/Contractor’s bid response shall become contractual obligations if a
contract ensues. The bid and any resulting contract shall be governed under the laws of the State of Louisiana.
Issuance of this Invitation to Bid does not ensure that BPCC will make an award.
GOVERNING BID REGULATIONS
All bids shall be subject to the Louisiana Purchasing Rules and Regulations, and Louisiana Revised Statutes
39:1551-1738. In accordance with L.S.A.-R.S. 39:1594 purchases where the estimated cost is greater than
$25,000
all
solicitations
must
be advertised on the State Purchasing website,
http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp
BID RESPONSE FORM
All bids shall include the bid response forms provided in the ITB. The bid response form for signature must be properly
signed in ink by an officer of the bidding entity authorized to sign the bid. Bid prices MUST be either typewritten
or printed in ink (no pencil). Any alterations of the bid response form or foreign conditions attached thereto may cause
rejection of the bid. The F.O.B. point shall be the College unless specified otherwise in the solicitation.
CORRECTION OF MISTAKES
Any erasure, strike – through, correction or other change(s) in the bid MUST be initialed by the Bidder. Failure to do
so may result in rejection of the bid without further consideration.
NUMBER OF COPIES
THE ENTIRE ITB SHALL NOT BE REQUIRED TO BE RETURNED WITH THE BID RESPONSE. Bidders must
submit one (1) originally signed bid response form with any required information. The Bidder shall be responsible for
duplicating and retaining any bid forms and responses for personal record.
REJECTION OF BIDS
The College reserves the right to reject any and all bids, and to waive any informalities. The right is reserved to award
contracts separately, grouped, or an all-or-none basis. Incomplete, illegible, partial or informal bids shall be rejected.
SEALED BID
The entire bid shall be sealed. All bids must be submitted in a sealed bid envelope with the bid number and opening
date listed on the envelope. The name and address of the Bidder MUST appear on the outside of the bid envelope.
In the event the bid contains bulky subject material, the special bid envelope or other form identifying the solicitation
should be firmly affixed to the mailing envelope or container.
BIDS BINDING
All formal bids shall be binding for a minimum of ninety (90) calendar days and shall not be withdrawn after the
specified return date.
BID CONFIDENTIALITY
In accordance with the provisions of L.S.A-R.S. 44:1 all proposals shall become a matter of public record. Any
information considered confidential shall not be included in the proposal response. Except as otherwise permitted
under the contract, the College will use at least the same standard of care to maintain the confidentiality of the
Proposer’s Confidential Information that it uses to maintain the confidentiality of its own Confidential Information.
BID DUE DATE
Bidders shall be responsible for the timely delivery of the bid by the ITB return deadline. Bids received after the
specified time and date will not be considered, whether delayed in the mail or for any other causes whatsoever.
Bid response may be withdrawn by the Bidder upon written or fax request PRIOR TO the designated time for
return of bids. Withdrawal notification must be by signature and received by the BPCC Purchasing Department prior
to the designated deadline for return of bids.
DELIVERY OF BIDS
Each bid response shall be time recorded by Purchasing Department personnel upon its delivery. The Bidder, or the
Bidder’s agent, may hand deliver the bid to the BPCC Purchasing Department, or the Bidder may cause the bid to
be delivered by an express carrier. Responsibility for ensuring that a receipt of delivery for their proposal remains with
the bidder. The Bidder may elect to mail the bid by registered or certified mail return receipt requested.
The address for delivery of bids is:
Bossier Parish Community College
6220 East Texas Street
Bldg J
Bossier City, LA 71111
Attn: Gayle Doucet
BIDDER INQUIRIES
No negotiations, decisions or actions shall be executed by any Bidder as a result of any oral discussion with any state
employee. Only those transactions which are in writing, signed by the Purchasing Director in addendum form, shall
be considered as valid. Telephone inquiries are not allowed. B i d d e r s m a y s u b m i t i n q u i r i e s v i a e m a i l
t o t h e P u r c h a s i n g D i r e c t o r - gdoucet@bpcc.edu Bidders shall not construe any verbal conversations as
binding.
Inquiries shall be received no later than the time and date designated herein. Answers to inquiries that change or
substantially clarify the ITB shall be issued in the form of addendum to all known to have received a complete set of
documents, or to all in attendance at the mandatory pre-bid meeting if inquiries are after that date.
AVAILABILITY OF FUNDS
Contract award shall be contingent upon the availability of funds to fulfill the requirements of the solicitation. The
College shall not be responsible for any costs incurred by any Bidder in the preparation of any bid response.
BID COST INCURRED
This solicitation does not commit the College to award a contract and the College shall not be responsible for any
costs incurred by any Bidder in the preparation of any bid.
PERFORMANCE BOND
Required of successful Bidder in the amount of fifty percent (50%) of the Total Annual Award Price: The
successful bidder will be required to provide a Performance Bond prior to issuance of a contract for the award.
The Bidder MUST list the name, address (street/city/state/zip) & telephone number of the Louisiana licensed
surety or insurance company that shall be used to furnish the required bonding if selected the successful Bidder.
See required information below.
Name of Surety:
_________________________________________________
(Not the Agent Company)
Surety’s Address:
_________________________________________________
Surety Telephone No.: _________________________________________________
Agent Company:
_________________________________________________
Agent Telephone No.:
_________________________________________________
The successful Bidder will be required to provide a Performance Bond in the form of a bond from a surety or
insurance company that is currently licensed to do business in the State of Louisiana. The surety or insurance
company furnishing the performance bond shall be written by a surety or insurance company currently on the U.S.
Department of the Treasury Financial Management Service list of approved bonding companies which is
published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating
in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to 10 percent of policyholders’
surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company that is either domiciled in
Louisiana or owned by Louisiana residents and is licensed to write surety bonds. The requirement for a Performance
Bond cannot be waived.
The successful Bidder shall furnish a Performance Bond in accordance with requirements outlined within ten (10)
calendar days of official written notice (Notification of Award). Performance Bonds shall be made payable to Bossier
Parish Community College in the amount specified. If the contract is extended, then the performance bond may be
required to be renewed for each successive contract term in force.
The purpose of the Performance Bond shall be to secure for the College the prompt and faithful performance of the
CONTRACTOR in strict accordance with the terms of the contract.
QUALIFICATION OF BIDDER
The C o l l e g e reserves the right to make inquiries and investigations as it deems necessary to determine the
responsibility of any Bidder to perform the services so bid. The Bidder shall provide all information and data for
this purpose as the College may request. The unreasonable failure of any Bidder to promptly supply information in
connection with an inquiry may be grounds for non-responsibility.
TAXES
The Bidder shall include in his bid price all federal, state and local taxes of all kinds applicable to the performance of
the contract. The College is currently exempt from State Sales and Use Tax and from city, parish and state sales and
use taxes.
BID AWARD
The contract, if an award is made, will be awarded with reasonable promptness by written notice to the lowest
responsible and responsive Bidder whose bid meets the requirements and criteria set forth in the Invitation to Bid.
The lowest responsible and responsive Bidder(s) will be determined by the BID PRICE TOTAL and any additives
selected by the College at time of bid award.
MANDATORY REQUIREMENTS
ALL REQUIREMENTS STATED HEREINAFTER IN THE INSTRUCTIONS TO BIDDERS ARE CONSIDERED
MANDATORY. FAILURE TO COMPLY WITH THESE REQUIREMENTS SHALL RESULT IN REJECTION OF
THE BID WITHOUT FURTHER CONSIDERATION.
MANDATORY PRE-BID CONFERENCE/ON-SITE INSPECTION TOUR
A MANDATORY Pre-Bid conference/on-site inspection tour shall be conducted for the benefit of all Bidders
on the date and time specified on the cover of the ITB. Bidders shall assemble in the designated location on the
BPCC campus on the date and time specified and the Bidder should allow sufficient time to participate in the entire
conference/inspection tour. No other arrangements for an on-site inspection shall be made for any Bidder unable to
attend on the date and time specified. Bidders in attendance shall be required to sign in on a Registration Log.
Failure to be represented at the mandatory pre-bid conference/on-site inspection tour shall result in rejection
of the bid without further consideration.
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