2024-01-7300 - RFQ for City of BR/Parish of EBR Corridor Cleaning
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472367704613715 |
| Posted Date: | Feb 13, 2024 |
| Due Date: | Mar 18, 2024 |
| Solicitation No: | 20008-2024-01-7300 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 20008-2024-01-7300 |
2024-01-7300 - RFQ for City of BR/Parish of EBR Corridor Cleaning
Mandatory Pre-Proposal Conference & Job Site Visits 02-29-24 9:00 AM Original: 20008-2024-01-7300 |
02/12/2024 |
03/18/2024
2:00:00 PM CT |
20008 |
Attachment Preview
REQUEST FOR QUALIFICATIONS
For
City of Baton Rouge – Parish of East Baton Rouge
Corridor Cleaning
Solicitation No.: 2024-01-7300
RFQ Opening Date: March 18, 2024 at 2:00 PM, CST
CITY OF BATON ROUGE | PARISH OF EAST BATON ROUGE
OFFICE OF THE MAYOR-PRESIDENT
DIVISION OF PURCHASING
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KEY REMINDERS TO PROSPECTIVE PROPOSERS
Read the solicitation in its entirety.
Contact the designated purchasing official only.
Take advantage of the question and answer period.
Provide complete answers and descriptions.
Review the RFQ and your proposal before submitting.
Submit your proposal on time, before the deadline.
Sign (by authorized signatory) in designated place on Attachment B - Proposal Form.
Retain the complete set of specifications and contract documents for your files.
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Table of Contents
1. Purpose ...................................................................................................................... 4
2. General Instructions .................................................................................................. 4
3. Receipt of Proposals ................................................................................................. 5
4. Schedule of Events.................................................................................................... 6
5. Background................................................................................................................ 7
6. Purpose of Study........................................................................................................ 7
7. Project Scope...............................................................................................................9
8. Evaluation and Award .............................................................................................. 11
9. Notice of Intent to Award ......................................................................................... 25
10. Contract Negotiations ...............................................................................................25
11. Ownership..................................................................................................................26
12. Legibility / Clarity ..................................................................................................... 27
13. Effects ....................................................................................................................... 27
14. Required Attachments with Proposal..................................................................... 29
15. Sample Agreement................................................................................................... 29
16. Taxes ......................................................................................................................... 29
17. Proposal Submission Requirements ...................................................................... 29
18. Potential Period of Agreement ................................................................................ 31
19. Claims or Controversies.......................................................................................... 31
20. Debriefing ................................................................................................................. 31
21. Errors and Omissions in Proposal.......................................................................... 31
22. Waiver of Administrative Informalities.................................................................... 31
23. Minimum Scope of Insurance .................................................................................. 32
24. Corporation Requirements ...................................................................................... 32
25. Proposer Responsibilities....................................................................................... 32
26. Use of Sub-Contractors...........................................................................................32
27. Civil Rights Compliance..........................................................................................33
28. Governing Law.........................................................................................................33
29. Audit of Records......................................................................................................33
30. Liability & Risk Management ..................................................................................33
31. Written or Oral Discussions / Presentations.......................................................... 35
32. Payment for Lack of Appropriated Funds .............................................................. 35
33. Termination .............................................................................................................. 36
34. Assignment ..............................................................................................................35
35. Funds Use ................................................................................................................ 36
36. Proposer’s Certification of No Suspension or Debarment ...................................36
37. Independent Proposer ............................................................................................. 37
38. Conflict of Interest / Confidentiality........................................................................ 37
39. Use of City EBR Parish’s Property ....................................................................... 37
40. Waiver….................................................................................................................. 38
41. Force Majeure… ..................................................................................................... 38
42. Federal Clauses…....................................................................................................38
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2024-01-7300
Request for Qualifications for Corridor Cleaning
1. Purpose
The purpose of this Request for Qualifications (RFQ) is to obtain qualifications as allowed by EBR Parish
governing statutes, ordinances, resolutions and policies from bona fide, qualified proposers who are interested
in providing litter removal and disposal or litter and debris removal services within the right of ways located in the East
Baton Rouge Parish limits.
.
2. General Instructions
Proposers must deliver proposals no later than March 18, 2024, at 2:00 PM, CST to
our physical address at the following location:
City of Baton Rouge
Purchasing Division
222 Saint Louis Street
8th Floor, Room 826
Baton Rouge, LA 70802
Proposers may deliver proposals prior to March 18, 2024 at 2:00 PM CST between the hours of
8:00 AM and 5:00 PM, Monday through Friday, unless otherwise provided by a federal holiday,
which then may be delivered by hand on the following business day, not later than March 18,
2024 at 2:00 pm, CST local time. Proposals submitted for consideration will consist of the
following:
Proposers will submit one (1) signed hardcopy of the original proposal (signed on
Attachment B Proposal Form) in a sealed envelope, marked [Original] 2024-01-7300 –
Request for Qualifications for Corridor Cleaning. Additionally, proposers should submit
five (5) additional hard copies of the signed proposal in a sealed envelope, marked [Copy]
2024-01-7300 – Request for Qualifications for Corridor Cleaning, one (1) digitally signed
proposal on CD/DVD/USB drive in PDF format, marked 2024-01-7300- Request for
Qualifications for Corridor Cleaning, and one (1) redacted copy of the proposal, if
applicable.
A Title Page, Table of Contents, signed Letter of Transmittal, and Proposal Contents as
outlined and requested within Attachment A of this RFQ.
All required attachments indicating authority which are acceptable to the public entity
(hardcopy proposal submissions).
Proposers should notate clearly the name of the Proposer, the number, and the title of the RFQ
on the proposal documents, shipment packaging, and any other sealed envelopes contained
therein. This information is critical to the Purchasing Division to identify proposals.
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Proposers are hereby advised that the U. S. Postal Service does not make deliveries to our
physical location. Proposals must be received in the physical address of Purchasing
Division by deadline.
Proposers should clearly demonstrate the applicant’s qualifications and experiences to perform
the 2024-01-7300 - Request for Qualifications for Corridor Cleaning and attend all factors
applicable in a professional relationship.
Proposers will familiarize themselves with and will comply with all applicable Federal and State
Laws, parish/municipal ordinances, resolutions, and the rules and regulations of all authorities
having jurisdiction over the solicitation. These laws and/or ordinances will be deemed to be
included in the contract, the same as though herein written in full.
Proposers should include detailed resumes or curricula vitae for the principals performing the
services.
Copies of the Request for Proposal may be
obtained from LaPAC
(https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102),
Central Bidding (http://www.centralauctionhouse.com) or by email request to:
:337710analytlabservs@brla.com
*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding
notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on
State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for
vendor self-enrollment NOTE: This RFP is not available to submit online via Central Bidding; submissions must
be mailed or hand delivered to the address mentioned in the bid.
In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a
solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered
formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda
notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office
and requesting to be put on our office Vendor Listing for this solicitation.
3. Receipt of Proposals
PROPOSALS MUST BE RECEIVED BY THE CITY OF BATON ROUGE/EAST BATON
ROUGE PARISH AT THE PHYSICAL ADDRESS OF THE PURCHASING DIVISION ON OR
BEFORE THE SUBMISSION DEADLINE.
The City of Baton Rouge/EBR Parish will NOT accept proposals delivered after the deadline.
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