*Fax Bid*SiteVisit* Grease Trap Cleaning

Agency: State Government of Louisiana
State: Louisiana
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • S - Utilities and Training Services
Opps ID: NBD11472422581833893
Posted Date: Apr 17, 2019
Due Date: Apr 24, 2019
Solicitation No: 3000012566
Source: Members Only
bid number description date issued bid open date/time help
3000012566 *Fax Bid*SiteVisit* Grease Trap Cleaning
Original: 3000012566
Attachments: Attachment A - Special Terms and Conditions - Pages 1-12 , Attachment B - Online Bidding Instructions - Pages 1-11
04/17/2019 04/24/2019
2:00:00 PM CT
107001

Attachment Preview

STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES MUST BE
RECEIVED BY
04/24/2019
02:00 PM CST
TO SUBMIT AN ELECTRONIC (ONLINE)
RESPONSE CLICK THE LINK BELOW.
Vendor No.:___________________
Solicitation: 3000012566
Opening Date: 04/24/2019
Vendor Name and Address: (to be completed by Vendor)
SUBMIT FAX RESPONSE
TO : Office of State Procurement
Fax Number: 225-342-9756
Physical Address:
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
Ship To Address:
RFx Number: 3000012566
Version: 1
Buyer: CHASITY AUSTIN
Buyer Phone: 225-342-3595
E-Mail: chasity.austin@la.gov
Scheduled Begin Date:
Scheduled End Date:
DOC RAYMOND LABORDE CORRECTIONAL CENTER
1630 PRISON ROAD
COTTONPORT, LA 71327
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB031EE997AAA18E3C3A0ED1
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: *Fax Bid*SiteVisit* Grease Trap Cleaning
RFx text:
****************************************************FAX BID*****************************************************
All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids
tabulated by our office, and to receive automatic email notifications of bid opportunities.
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Fax bid: 3000012566
Date: 04/24/2019
T-Number:
Bidder:
Page 2 of 8
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system. You will need a LaGov Vendor ID and Password in order to submit
an online bid.
Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.
Online bidding instructions are attached to this bid invitation.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidders submission.
Bid Documents Include:
Attachment A Special Terms and Conditions - Pages 1-12
Attachment B Online Bidding Instructions - Pages 1-11
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A Special Terms and Conditions
=============================================================================
To establish a contract to provide all equipment, tools, supplies and labor necessary to pump out three
underground grease traps and one lift station, including the catch basin for Raymond Laborde
Correctional Center for a period of one year beginning July 01, 2019 through June 30, 2020.
Mandatory Site Visit: Contact Joey Lemoine at 318-876-2891. See Page #3 of Attachment A.
LINE
Description
1 Product Category:76122400
Grease Trap Cleaning
Quantity
12
Unit Unit
Price
Extended
Amount
JOB __________ ________________
To establish a contract to provide all equipment, tools,
supplies and labor necessary to pump out three (3)
underground grease traps and one (1) lift station, including
the catch basin, as needed, per agency specifications.
Services to include the removal & disposal of all grease
and/or waste material for Raymond Laborde Correctional
Center for a period of one (1) year beginning July 01, 2019
through June 30, 2020.
* Successful vendor is to provide vacuum truck, as
described below, to pump out and dispose of grease
and/or waste material in a legal manner at no additional
cost to the institution.
*** Note: Sizes Are Approximate.
Fax bid: 3000012566
Date: 04/24/2019
T-Number:
Bidder:
Page 3 of 8
LINE
Description
Quantity Unit
* Truck Tank: To Hold Up To A Minimum of 3600 Gallons
* Hose: 4" Suction Hose, 30' Long with 30 Psi Vacuum
* Wand: 25' At 3,000 Psi
* Successful vendor must come during regularly
scheduled work hours: Monday Friday, between the
hours of 8:00 am and 3:00 pm. This excludes weekends
and holidays.
* Services are to be performed at least monthly on the
main kitchen grease trap and lift station and as needed,
per agency request, on all others.
* Note: Successful vendor will be responsible for pumping
out entire contents of each grease trap and only skimming
the grease off the top of the lift station.
1) Main Grease Trap:
* Located by the Kitchen
* Approx. 2000 gallons
* To be serviced monthly.
2) One (1) Small Grease Trap:
* Located at the back of the kitchen
* Approx. 50 gallons
* To be serviced as needed.
3) One (1) Grease Trap
* Located by the east gate
* Approx. 400 gallons
* To be serviced as needed.
4) One (1) Lift Station
* Located at the front of the administration building
* Approx. 1500 gallons
* To be serviced monthly.
5) One (1) Catch Basin, Connected to the Lift Station
(where all the pipes tie in together before the lift station)
* To be serviced as needed.
* The Amount Of Services Requested Is Approximate,
Agency Reserves The Right To Increase/Decrease This
Number As Needed.
*** Please be advised that delivery cannot be made prior
to July 1, 2019. Any orders resulting from this solicitation
will be paid with new fiscal year funds, if appropriated by
the legislature. Delivery cannot be made prior to July 1
and your bid prices must be firm for acceptance and
delivery accordingly. ***
Unit
Price
Extended
Amount
Fax bid: 3000012566
Date: 04/24/2019
T-Number:
LINE
Description
Bidder:
Page 4 of 8
Quantity Unit
Unit
Price
Extended
Amount
Fax bid: 3000012566
Date: 04/24/2019
T-Number:
Bidder:
Page 5 of 8
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
12. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED
BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE
ONLINE VENDOR PORTAL BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES
NOT BID.
13. STANDARDS OF QUALITY.
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBIING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT
OR RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID.
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