Furnish and Deliver Body Cameras, Software, and Maintenance

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	67 - Photographic Equipment
Opps ID:	NBD11472427431387216
Posted Date:	Jan 10, 2024
Due Date:	Feb 1, 2024
Solicitation No:	50015-240201
Source:	Members Only

bid number	description	date issued	bid open date/time	help
50015-240201	Furnish and Deliver Body Cameras, Software, and Maintenance for the University Police Dept. Fax inquiry deadline is 1/18/2024 Original: 50015-240201	01/10/2024	02/01/2024 4:00:00 PM CT	50015

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STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

A Member of the University of Louisiana System

INVITATION TO BID

FURNISH AND DELIVER BODY CAMERAS, SOFTWARE & MAINTENANCE

FOR SOUTHEASTERN LOUISIANA UNIVERSITY POLICE DEPARTMENT

ISSUING AGENCY:

Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402

DIRECTOR OF PURCHASING:

Richard Himber

Telephone: (985) 549-2064

PURCHASING AGENT:

Monette Scott

Telephone: (985) 549-5324

REQUISITIONED BY:

Michael Beckner

Telephone: (985) 549-2318

RELEASE DATE:

January 11, 2024

FAX INQUIRY DEADLINE: January 18, 2024

BID OPENING DATE: February 1, 2024

BID OPENING TIME:

4:00 p.m., Central Time

BID OPENING LOCATION:

Southeastern Louisiana University

Purchasing Department

Property Control & Supply Building

North Oak Street Maintenance Complex

Hammond, Louisiana

NOTE: THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN PERSON. BID

RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL BE REJECTED.

This ITB is available in electronic format

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42. It is

available in PDF format or in printed form by submitting a written request to the

Procurement Specialist listed above. It is the Bidder’s responsibility to check the

Office of State Purchasing LaPAC website frequently for any possible addenda that may be

issued. Southeastern is not responsible for a bidder’s failure to download any addenda

documents required to complete an Invitation to Bid.

STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed

bids until 4:00 P.M. on the bid opening date specified in the solicitation document. No

bid responses will be considered by the SLU Purchasing Department after 4:00 P.M.

Beginning at that time, bids shall be publicly opened and read aloud to those present in

the SLU Purchasing Department.

Mail address: Southeastern LA University

Purchasing Department

SLU 10800

Hammond, LA 70402

Delivery:

Southeastern LA University

Purchasing Department

Property Control & Supply Bldg

2400 North Oak St.

Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations;

Executive Orders; General Conditions; any Special Conditions; and Specifications listed

in the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of

Southeastern Louisiana University. The contents of this solicitation and the Bidder/

Vendor/ Contractor's bid response shall become contractual obligations if a contract

(purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for, must

be submitted on, and in accordance with, forms provided, properly signed in ink or

electronic signature by an authorized representative of the bidding entity. Bids

submitted in the following manner will not be accepted: (1) Bid contains no signature

indicating intent to be bound; (2) Bid filled out in pencil; (3) Bid sent by

facsimile equipment or email. Price alterations to bid responses received before bid

opening time will be considered provided the written price alteration has been

received and timestamped before bid opening time. Any other alterations of the bid

response form or foreign conditions attached thereto may cause rejection of the bid

response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable

Federal and State laws and regulations and specifications contained in the

solicitation document. Unless otherwise specified in the solicitation document, any

manufacturer's name, trade name, brand name, or catalog number used in the

specifications is for the purpose of describing the quality level and characteristic

required. Bidder should specify the brand and model number of the product offered in

his bid. Bids not specifying brand and model number shall be considered as offering

the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should

submit with the bid response information (such as illustrations, descriptive

literature, technical data) sufficient for the University to evaluate quality,

suitability, and compliance with the specifications of the solicitation document.

Failure to submit descriptive information may cause bid to be rejected. Any change

made to a manufacturer's published specification submitted for a product shall be

verifiable by the manufacturer. If item(s) bid does not comply with specifications

(including brand and/or product number), bidder should state in what respect the

item(s) deviate. Failure to note exceptions on the response form will not relieve

the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions

concerning the ultimate contract award will be given at the bid opening or during the

evaluation process. Bids may be examined 72 hours after request is made.

Information pertaining to completed files may be secured by visiting the SLU

Purchasing Department during normal working hours. Written bid tabulations will not

be furnished.

Rvsd. 1/2021

- CONTINUED -

5) Louisiana Preference: Preference is hereby given to products produced, manufactured,

harvested, grown or assembled in Louisiana which are equal in quality to products

produced, manufactured, harvested, grown or assembled outside of Louisiana. The

bidder shall state his right to claim the ten percent (10%) preference in his bid

response and the bidder should state the respective Louisiana location where each

qualifying item is produced, manufactured, harvested, grown or assembled.

6) Notice of Special Programs Available for Small Business:

https://www.opportunitylouisiana.com/small-business/special-programs-for-small-

business

7) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the

person signing the bid must be: (1) A current corporate officer, partnership member

or other individual specifically authorized to submit a bid as reflected in the

appropriate records on file with the Secretary of State; or (2) An individual

authorized to bind the vendor as reflected by an accompanying or as provided upon

request a corporate resolution or affidavit. By signing the bid, the bidder

certifies compliance with the above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately, grouped or on

an all-or-none basis and to reject any or all bids and waive any informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be

complete, including transportation and handling prepaid by the bidder to destination

- SLU, Hammond, LA. Bids other than FOB destination may be rejected. Bid prices

should be quoted in the unit of measure stated. Bid prices shall be firm for a

minimum of thirty (30) calendar days, unless otherwise specified by SLU in the

solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not be

considered in determining awards. Bids containing "payment in advance" or "COD"

requirements may be rejected. Payment is to be made within 30 days after receipt of

properly executed invoice or delivery, whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer than that

specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid price.

The University is currently exempt from Louisiana State Sales and Use Taxes, and

local parish and city taxes. An exemption certificate for state sales and use tax

can be provided upon request.

5) New Products: Unless specifically called for in the solicitation document, all

products for purchase must be new, never previously used, and the current model

and/or packaging. No remanufactured, demonstrator, used or irregular product will be

considered for purchase unless otherwise specified in the solicitation document. The

manufacturer's standard warranty will apply unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the

solicitation document will constitute a default and may cause cancellation of the

contract. Where the University has determined the contractor to be in default, the

state reserves the right to purchase any or all products or services covered by the

contract on the open market and to charge the contractor with cost in excess of the

contract price. Until such assessed charges have been paid, no subsequent bid from

the defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any contract,

in accordance with Purchasing Rules and Regulations, for cause, including but not

limited to, the following: (1) failure of the vendor to deliver within the time

specified in the contract; (2) failure of the product or service to meet

specifications, conform to sample quality, or to be delivered in good condition; (3)

misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other

unlawful means of obtaining any contract with the state; (5) conflict of contract

provisions with constitutional or statutory provisions of state or federal law; (6)

any other breach of contract.

Rvsd. 1/2021

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8) Applicable Law: All contracts shall be construed in accordance with and governed by

the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he will

not discriminate in the rendering of services to and/or employment of individuals

because of race, color, religion, sex, age, national origin, handicap, disability,

veteran status, or any other non-merit factor.

By submitting a response to this solicitation, the bidder or proposer certifies and

agrees that the following information is correct: In preparing its response, the

bidder or proposer has considered all proposals submitted from qualified, potential

subcontractors and suppliers, and has not, in the solicitation, selection, or

commercial treatment of any subcontractor or supplier, refused to transact or

terminated business activities, or taken other actions intended to limit commercial

relations, with a person or entity that is engaging in commercial transactions in

Israel or Israeli-controlled territories, with the specific intent to accomplish a

boycott or divestment of Israel. The bidder also has not retaliated against any

person or other entity for reporting such refusal, termination, or commercially

limiting actions. The state reserves the right to reject the response of the bidder

or proposer if this certification is subsequently determined to be false, and to

terminate any contract awarded based on such a false response.

10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms and

conditions if agreed upon by awarded bidder.

Rvsd. 1/2021

A Member of the University of Louisiana System

SOUTHEASTERN LOUISIANA UNIVERSITY

BID RESPONSE SIGNATURE FORM

BIDDER’S NAME: ____________________________________________________________________________

TELEPHONE NO: _______________________________ FAX NUMBER ________________________________

MAILING ADDRESS: _________________________________________________________________________

ADDRESS

CITY

STATE ZIP CODE

SCOPE: Furnish and deliver Body Cameras, Software and Maintenance per specifications to the

Southeastern Louisiana University Police Department.

SOFTWARE AND MAINTENANCE CONTRACT TERM: Initial Software and Maintenance term twelve (12) months, billed

annually for services. Thereafter may be renewed for consecutive terms of one year, unless a party gives written notice at least sixty

(60) days prior to the end of such term, to the other of intent to allow the Agreement to expire as of the end of the then-current term.

I/we do hereby acknowledge receipt of the following addenda (if any):

No.

Dated

No.

Dated_______________________

OTHER REQUIREMENTS:

Bidder shall include the cost of transportation and handling in the unit price of each item offered - F.O.B.

University, Hammond, LA.

The bidder should attach illustrations and descriptive literature of the item(s) offered to the bid response

form for evaluation purposes.

The attached Instructions to Bidders and General Conditions shall be a part hereof.

TO THE VENDOR:

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality,

performance and other characteristics, the use of such specifications shall not restrict, unless otherwise

specified, the submission of equivalent products.

THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED

IN PERSON. BID RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL

BE REJECTED.

TERMS: Net 30 Prox., F.O.B. University Receiving Station, Hammond, Louisiana.

TAXES: Any taxes, other than state sales and use tax, shall be included within the bidder’s unit price. The

University is currently exempt from state sales and use tax.

*****Equipment to be purchased initially. Vendor to provide unit price cost for all equipment items and setup.

Software and Maintenance to be provided on an annual basis. Vendor to provide annual cost for all software

components and maintenance.*****

Based upon the mutual agreement of the successful Bidder and Southeastern Louisiana University, this contract

may be extended for four (4) additional twelve (12) month periods at the same prices and terms and conditions.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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