Annual Contract for Concrete Finishing Services
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472451824272993 |
| Posted Date: | Mar 6, 2024 |
| Due Date: | Mar 26, 2024 |
| Solicitation No: | 123457-SB1834 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 123457-SB1834 |
Annual Contract for Concrete Finishing Services
Original: 123457-SB1834 |
03/06/2024 |
03/26/2024
11:00:00 AM CT |
123457 |
Attachment Preview
PURCHASJNG DF.PARTMENT
RECREATION ANO PARK COMMISSION
FOR THE PARISH OF EAST BATON ROUGE
Sealed Bid: #1834
Annual Contract for Concrete Finishing Services for
BREC File#: K-00501
BIDS/PROPOSALS WILL BE RECEIVED BY THE PURCHASING DEPARTMENT,
RECREATION AND PARK COMMISSION FOR THE PARISH OF EAST BATON ROUGE
6201 FLORIDA BLVD
BATON ROUGE, LOUISIANA 70806
Please read Standard Terms and Conditions for Bids/ Instructions to bidders carefully!
Bids/Proposals will be accepted until: March 26, 2024 @ 11:00 A.M. (CT)
Advertisement: The Official Journal, THE ADVOCATE of Baton Rouge
March 6, 2024 and March 11, 2024
THIS IS THE BID/PROPOSAL OF:
Company:
Submitted by:
Title:
Address:
Telephone Number _
Date
IMPORTANT: A cashier's check, certified check, or bid bond equal to 5% of the total amount of the bid is not
required.
ALL BID DOCUMENT PAGES MUST BE RETURNED
1 SB# 1834 Annual Contract for Concrete Finishing Services for BREC
Standard Terms and Conditions for Bids
INSTRUCTIONS TO BIDDERS
Bidders are urged to promptly review the requirements of these specification, terms and conditions and submit
questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing
to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that
the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified
herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are
opened.
1.
Bids may be delivered by hand, mail or courier service to our physical address: BREC, ATTN: PURCHASING
OFFlCE, 6201 Florida Blvd., Baton Rouge, LA 70806. BREC is not responsible for any delays caused by the bidder's
chosen means of bid delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid
opening date and time shall result in rejection of the bid.
2.
Electronic (refer to 4. Below) OR Paper bids will be received until the stated bid opening time, by the BREC Finance
Department/PURCHASING OFFICE, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge,
Louisiana. All electronic bids will be downloaded and publicly read aloud, along with all paper bids received,
immediately after the bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized
representatives are invited to be present. No bids will be received after the stated date and time. (See Item No. 33)
3.
Complete bid documents are provided at no cost in electronic format at www.bidexpress.com. Bidders may register
and view complete bid documents and Instructions for Bidders at no cost. Questions about this procedure shall be
directed to Bid Express Customer Service at support@bidexpress.com . Toll free phone: (888) 352-BIDX (2439),
Phone: (352) 381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST. See also
http://www.brec.org/assets/bidderinst.pdf for instructions.
4.
Electronic Bids must be submitted through www.bidexpress.com prior to the bidding deadline. Bidders utilizing the
electronic bid process are responsible for confirming that all documents are properly submitted and received by Bid
Express.
5.
Paper bid forms must be submitted in a sealed, opaque envelope and endorsed with Vendor's Name, Bid Number and
Title of the project being bid for BREC sites for Recreation and Park Commission for the Parish of East Baton Rouge.
Bid form blanks must be duly filled in by the Bidder. FAX Bids are not acceptable. Bidders are cautioned not to
attach any conditions or provisions to their bids. Any foreign conditions will render the bid invalid and may cause its
rejection.
6.
Bidders may attend the bid opening, but no information or opinions concerning the bid award will be given at the bid
opening or during the evaluation process. Bids may be examined after 72 hours of bid opening. Access to information
in completed files may be secured by visiting the Finance Department during normal business hours. (See Item No.
33)
7.
Terms and Conditions: This solicitation contains all terms and conditions with respect to the commodities and/or bid
specifications herein. Any vendor contracts, forms, terms or other materials submitted with bid may cause bid to be
rejected. Any bidder modifications to published terms and conditions of BREC bids may also cause bid to be rejected.
8.
A Purchase Order or written contract is the only binding contract to be issued against this bid. Signing of vendor's
forms is not allowed.
9.
All bid prices must be typed or written in ink, unless submitted electronically through our electronic bid system.
Any corrections, erasures or other forms of alteration to unit prices should be initialed by the bidder.
2 SB# 1808 Annual Contract for Concrete Finishing Services for BREC
l 0. Bid prices shall include delivery of all items FOB: Destination, or as otherwise provided.
11. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.
BREC's payment terms is Net 30. Invoices are to reference the purchase order or contract number issued for each
delivery or service rendered, as this number will change on each request for product or service rendered. Invoices are
to be emailed to: accountspayable@brec.org
12. By signing the bid, the bidder certifies compliance with all Instructions to Bidders, terms, conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in
ink by a person authorized to bind the vendor. Other means of submittal is through our electronic bid system. (See #4.)
13. BREC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and
waive any informalities. BREC may award contract(s) to the lowest and second lowest bidder in the event that
the low bidder is not able to provide finishing services in the timeframe request.
14. Prices: Unless otherwise specified by BREC in the bid, bid prices must be complete, including transportation prepaid
by bidder to destination and bid prices shall be firm for acceptance for a minimum of 30 days. If accepted, prices must
be firm for the contractual period. Bids other than FOB Destination may be rejected.
15. BREC is exempt from all state and local sales and use taxes.
16. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and the
current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for
purchase unless otherwise specified in the solicitation. The manufacturer's standard warranty will apply, unless
otherwise specified in the solicitation.
17. BREC reserves the right to cancel any contract, in accordance with purchasing rules and regulations, for cause,
including, but not limited to, the following: a) Failure to deliver within the time specified in the contract; b) Failure of
the product or service to meet specifications, conform to sample quality or to be delivered in good condition; c)
Misrepresentation by the contractor; d) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract
with BREC; e) Conflict of contract provisions with constitutional or statutory provisions of State or Federal law; f)
Any other breach of contract, with ten (10) days written notice.
18. All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
19. Vendors must clearly identify bids by name, bid number and bid opening date and time on face of sealed envelope.
20. Bid Bond is NOT Required for this bid, unless otherwise stated in bid documents.
21. BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract to
the extent possible using small, disadvantaged and women-owned businesses as suppliers or subcontractors.
22. Contract Term: The initial contract term for this bid will be twelve (12) months, upon award.
23. Renewal Terms: If mutually agreed upon by both parties, this contract may be renewed for two (2) additional twelve
(12) month periods. BREC will seek renewal from the successful contractor with sixty (60) days of expiration of
initial contract term, and thereafter, with in sixty (60) days of the expiration of subsequent renewal contract terms.
24. If bidding other than as specified, sufficient literature should be enclosed with the bid in order to determine quality,
suitability, and compliance with the specifications.
25. Vendor is to return all pages of bid.
3 SB# 1834 Annual Contract for Concrete Finishing Services for BREC
26. Purchase Order Numbers are required for all materials a11d supplies ordered by BREC . No order is to be accepted
by a vendor unless a valid Purchase Order 11umber is obtained by BREC employees prior to purchase request, amf
give11 to vendor. Invoices that do not have a valid Purchase Order Number listed 011 the invoice are not authorized
purchases and will be returned to the vendor.
27. In order to receive ACH payments, you must complete the attached ACH Vendor Payment Authorization Agreement
form. Please return the completed form with bid packet or by emailing vendors@brec.org.
28. In accordance with the provisions ofLA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public
entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with
an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo
Contemfere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a
contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title,
professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of
theLouisiana Revised Statutes of 1950, or theLouisiana Procurement Code under the provisions of Chapter 17 of
Title 39 of theLouisiana Revised Statutes of 1950.
29. In accordance with LouisianaLaw (R.S. 12:262.1 and 12: I 308.2), all corporations and limited liability companies
must be in good standing with theLouisiana Secretary of State at the time of execution of the contract.
30. Terms and Conditions: This bid contains all terms and conditions with respect to the purchase of the goods and/or
services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By
signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are
nullified; and agrees that this contract shall be construed in accordance with this bid and governed by the laws of the
State ofLouisiana as required byLouisianaLaw.
31. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services
administration (GSA) in "Audit Requirements In Subpart F of the Office of Management and Budget's uniform
administrative requirements, cost principles, and audit requirements for federal awards" (Formerly 0MB circular a-
133). A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.
32. ln accordance withLouisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown inLouisiana and/or firms doing business in the State ofLouisiana. Do you claim this
preference if allowed? YES NO lf this preference is claimed, attach substantiating information to the proposal
to show the basis for the claim. Indicate where inLouisiana your is being obtained:
4 SB# 1834 Annual Contract for Concrete Finishing Services for BREC
PO# 2021-0000
PUBLISHED - LEGAL
3/6/24 & 3/11/24
BIDS TO BE OPENED:
March 26, 2024 @ 11:00 AM
NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the BREC- Recreation and Parks Commission for the Parish of East
Baton Rouge until March 26, 2024@ 11:00 AM local time at 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806 for:
SB #1834 - Annual Contract for Concrete Finishing Services for BREC
Bids received after the above specified time will not be considered. Bids will be opened immediately after proposal opening time
in Room 1501, of the Administration Building located at 6201 Florida Boulevard, Baton Rouge, LA 70806. All interested parties
are invited to be present.
Copies of the Solicitation shall be obtained from the Purchasing Division, 6201 Florida Boulevard, Baton Rouge, Louisiana,
70806, or by telephoning 225-272-9200 ext. 1581, or by email requests to Dedra.Fountain@brec.org.
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
BREC is an equal opportunity employer.
All questions concerning the Solicitation must be received in accordance with the bid documents.
*Note: BREC has elected to use LaPAC, the state's online electronic bid posting and notification system, in addition to its
standard means of advertising this requirement. LaPAC is resident on State Purchasing's website at
https:llwwwcfprd.doa.louisiana.govlOSPILaPAClpubmain.cfm and is available for vendor self-enrollment. In that LaPAC
provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and
posted, notice and receipt thereof is considered formally given as of their respective dates of posting dates. Though not required if
receiving solicitation and addenda notices from LaPAC, BREC will mail addenda to all vendors contacting our office and
requesting to be put on our office Vendor Listing for this solicitation.
Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure shall be
directed to Bid Express Customer Service at support@bidexpress.com. Toll free phone: (888) 352-BIDX (2439), Phone: (352)
381-4888, Fax: (352) 381-4444, Monday thru Friday, 6am - 6pm CST.
BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.
RECREATION AND PARK COMMISSION
FOR THE PARISH OF EAST BATON ROUGE
Isl Corey Wilson, Superintendent
THE ADVOCATE
BATON ROUGE, LOUISIANA
To be Published Two Times: March 6, 2024; March 11, 2024
5 SB# 1834 Annual Contract for Concrete Finishing Services for BREC
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