Exterior/Interior Transit Bus and Paratransit Vehicle Advertising

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	39 - Materials Handling Equipment 99 - Miscellaneous S - Utilities and Training Services
Opps ID:	NBD11472489904153664
Posted Date:	Feb 21, 2024
Due Date:	Apr 4, 2024
Solicitation No:	JPP-RFP_0477
Source:	Members Only

bid number	description	date issued	bid open date/time	help
JPP-RFP_0477	Exterior/Interior Transit Bus and Paratransit Vehicle Advertising Pre-Bid Conference 3/13/2024 at 9:30 am at the Purchasing Department Original: JPP-RFP_0477	02/21/2024	04/04/2024 3:30:00 PM CT	JPP

Attachment Preview

REQUEST FOR PROPOSAL

Exclusive Exterior/Interior Transit Bus and Paratransit

Vehicle Advertising Contract for Jefferson Parish

RFP No.: 0477

Proposal Receipt Date: April 4, 2024

Proposal Receipt Time: 3:30 p.m.

Jefferson Parish

Department of Purchasing

P. O. Box 9

Gretna, Louisiana 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ............................................................................................................................... 3

1.2 Purpose...................................................................................................................................... 3

1.3 Goals and Objectives ................................................................................................................ 3

1.4 Proposer Minimum Requirements ............................................................................................ 4

1.5 Schedule of Events.................................................................................................................... 4

1.6 Proposal Submittal .................................................................................................................... 5

1.7 Proposal Response Format........................................................................................................ 5

1.8 Number of Response Copies..................................................................................................... 7

1.9 Legibility/Clarity....................................................................................................................... 7

1.10 Pre-proposal Conference......................................................................................................... 7

1.11 Written Inquiries ..................................................................................................................... 7

1.12 Inquiry Periods........................................................................................................................ 8

1.13 Required Signed and Notarized Affidavits ............................................................................. 8

1.14 Proposal Guarantee ................................................................................................................. 9

1.15 Performance Bond .................................................................................................................. 9

1.16 Fidelity Bond Requirements ................................................................................................... 9

1.17 Proposal Validity .................................................................................................................... 9

1.18 Revisions, Withdrawals, Protest Procedures .......................................................................... 9

1.19 Cost of Offer Preparation...................................................................................................... 10

1.20 Acceptance of Proposal Content ........................................................................................... 10

1.21 Written or Oral Discussions/Presentations ........................................................................... 10

1.22 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 10

1.23 Taxes ..................................................................................................................................... 11

1.24 Selected Proposer’s Responsibilities .................................................................................... 11

1.25 Sub-Contractor Requirements............................................................................................... 11

1.26 Insurance Requirements........................................................................................................ 12

1.27 Subcontractor Insurance........................................................................................................ 12

1.28 No Guarantee of Quantities .................................................................................................. 12

1.29 Contract Negotiations ........................................................................................................... 12

1.30 Cancellation of RFP or Rejection of Proposals .................................................................... 12

1.31 Evaluation and Selection....................................................................................................... 13

1.32 Indemnification ..................................................................................................................... 14

1.33 Payment for Services ............................................................................................................ 15

1.34 Termination........................................................................................................................... 15

1.35 Assignment ........................................................................................................................... 16

1.36 EEOC and ADA Compliance ............................................................................................... 16

1.37 Audit of Records ................................................................................................................... 17

1.38 Record Retention .................................................................................................................. 17

1.39 Record Ownership ................................................................................................................ 17

1.40 Content of Contract/Order of Precedence............................................................................. 17

1.41 Contract Changes .................................................................................................................. 18

1.42 Substitution of Personnel ...................................................................................................... 18

1.43 Force Majeure ....................................................................................................................... 18

1.44 Governing Law ..................................................................................................................... 18

1.45 Claims or Controversies........................................................................................................ 18

PART II – SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services.......................................................................................................... 19

2.2 Period of Agreement ............................................................................................................... 21

2.3 Revenue Offers ....................................................................................................................... 22

2.4 Deliverables ............................................................................................................................ 22

2.5 Location .................................................................................................................................. 22

2.6 Financial Profile...................................................................................................................... 22

2.7 Technical Proposal Elements .................................................................................................. 23

2.7(A) Technical ........................................................................................................................... 23

2.7(B) Qualifications and Experience........................................................................................... 23

PART III – FEDERAL CONTRACT PROVISIONS

3.1 Federal Contract Provisions .................................................................................................... 24

PART IV – EVALUATION

4.1 Evaluation Criteria .................................................................................................................. 24

PART V – PERFORMANCE STANDARDS

5.1 Performance Requirements ..................................................................................................... 26

5.2 Performance Measurement/Evaluation ................................................................................... 26

PART VI – APPENDICIES

ATTACHMENT “A” – Insurance Requirements

ATTACHMENT “B” – Pricing Schedule

ATTACHMENT – Signature Page

ATTACHMENT – Corporate Resolution

ATTACHMENT – Request for Proposal Affidavit

REQUEST FOR PROPOSAL

FOR

EXCLUSIVE EXTERIOR/INTERIOR TRANSIT BUS AND PARATRANSIT VEHICLE

ADVERTISING CONTRACT FOR JEFFERSON PARISH

1.1 Background

The Jefferson Parish Department of Purchasing is soliciting Request for Proposals

(RFP) from firms interested in providing sole and exclusive advertising rights and

privileges in and upon all of the 30-foot, 35-foot and 40-foot fixed route buses and 17

paratransit vehicles operated by the Jefferson Parish Department of Transit

Administration (JP Transit).

Jefferson Transit currently operates 44 fixed route vehicles (five (5), 30-foot vehicles

and thirty-nine (39) 40-foot vehicles) on 11 routes. There are 5 routes on the Eastbank

and 6 routes on the Westbank. JP Transit currently operates 17 paratransit cutaway

vehicles. Details of the Jefferson Transit routes are available on the JP Transit website

(www.jptransit.org).

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Jefferson Parish Code of Ordinances Section 2-895 et. seq. from bona fide,

qualified Proposers who are interested in providing Scope of Work as defined in Part II

hereof. By submitting a proposal, Proposer agrees to comply with all provisions of

Louisiana law as well as compliance with the Jefferson Parish Code of Ordinances,

Louisiana Code of Ethics, applicable Jefferson Parish ethical standards and Jefferson

Parish (hereinafter sometimes referred to as the “Parish”) standard terms and conditions

as adopted by Jefferson Parish Council Resolution.

1.3 Goals and Objectives

The Department of Transit Administration is seeking a competent contractor who can

obtain the advertisements needed to realize the revenues projected that would

supplement transit operations.

The Jefferson Parish Department of Transit Administration desires to solicit

exterior/interior advertisements for display on transit buses.

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1.4 Proposer Minimum Requirements

Proposer must have a minimum of 5 years’ experience in the Bus Advertising business

with a bus fleet similar to or larger in size. Proposer must provide a minimum of three

(3) references (governmental and/or private), for whom equal or larger scope of services

are either currently being provided or have been provided in the last 12 months. Contact

person(s), addresses and telephone numbers for each reference shall be included.

1.5 Schedule of Events

Note: Purchasing Department will complete actual dates and times for items A-D.

Evaluation Committee Meeting Date will be scheduled according to committee

members’ availability and therefore, Items E-G will be determined at later dates.

Date

A. RFP posted online @ www.jeffparishbids.net 2/21/2024

Time (CST)

At least 30 days

prior to the last day

that proposals will

be accepted

B. Pre-Proposal Conference (if required)

3/13/2024

9:30 a.m.

C. Deadline to receive written inquiries

3/25/2024

4:30 p.m.

D. Proposal Receipt Date and Time

4/04/2024

3:30 p.m.

E. RFP Evaluation Committee Meeting

TBD

Proposers are encouraged to check the general information board in the General

Government Building located at 200 Derbigny St., Gretna and the Joseph S. Yenni

Building located at 1221 Elmwood Park Blvd., Jefferson. Additionally, proposers may

check for meeting information posted on the Jefferson Parish website.

F. Council Selection via resolution

TBD

G. Contract Ratification via resolution

TBD

NOTE: The Parish of Jefferson reserves the right to deviate from these dates.

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