FRESH, PROCESSED AND PRE-CUT PRODUCE
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472609756830988 |
| Posted Date: | Apr 18, 2024 |
| Due Date: | May 2, 2024 |
| Solicitation No: | 654321-25-CN-0004 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 654321-25-CN-0004 |
FRESH, PROCESSED AND PRE-CUT PRODUCE
Original: 654321-25-CN-0004 |
04/18/2024 |
05/02/2024
10:00:00 AM CT |
654321 |
Attachment Preview
ORLEANS PARISH SCHOOL BOARD
PROCUREMENT DEPARTMENT
2401 Westbend Parkway, Fifth Floor
New Orleans, LA 70114
Telephone 504-304-5639
INVITATION TO BID NO. 25-CN-0004
FRESH, PROCESSED AND PRE-CUT PRODUCE
FOR
FISCAL YEAR 2025
INVITATION TO BID DUE BY: THURSDAY, MAY 2, 2024, AT 10:00 A.M.
NOTE: THIS IS AN “ALL OR NONE” BID.
NOTE: The forms furnished as part of the specifications MUST be used for filing of this Invitation to Bid
and all forms must be attached. No Invitation to Bids will be considered unless made on the
forms provided, and must not be detached from the Invitation to Bid document of which it forms
a part. The statement listed on the bottom of each page (DO NOT DETACH THIS PAGE)
indicates that ALL of the pages included in the Invitation to Bid document must be submitted.
NOTE: VENDORS MUST PUT NAME OF COMPANY ON ALL SPECIFICATIONS SHEETS.
BIDDER: _____________________________________
SIGNATURE: _________________________________
NAME: ______________________________________
(PRINT OR TYPE)
ADDRESS: ___________________________________
CITY, STATE, ZIP: _____________________________
AREA CODE & PHONE: _________________________
AREA CODE & FAX: ____________________________
E-MAIL ADDRESS: _____________________________
TERMS: _______________________________________
INVITATION TO BID NO. 25-CN-0004
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ORLEANS PARISH SCHOOL BOARD
PROCUREMENT DEPARTMENT
2401 Westbend Parkway, Fifth Floor
New Orleans, Louisiana 70114
ADVERTISEMENT
INVITATION TO BID NO. 25-CN-0004
FRESH, PROCESSED AND PRE-CUT PRODUCE
Electronic Responses to this solicitation relative to the above, will be received via email submission to the
Purchasing Department for the Orleans Parish School Board (“OPSB” or “the District”) at 2401 Westbend
Parkway, Suite 5055, New Orleans, Louisiana 70114, until 10:00 A.M. (CST) on Thursday, May 2, 2024
Detailed specifications and bid documents may be obtained by visiting the NOLA Public Schools website:
www.nolapublicschools.com.
No pre-bid meeting is scheduled for any of the bids listed in this advertisement. The deadline for submitting
questions concerning the specifications listed in this solicitation is seven (7) days, before the listed bid opening
date. Written responses will be provided no later than three (3) days, before the listed bid opening date(s) via
addendum.
Fresh, Processed and Pre-Cut Produce Bid Opening Dates:
• May 2, 2024 @ 10:00 AM (CST)
• September 20, 2024 @ 10:00AM (CST)
• December 19, 2024 @ 10:00 AM (CST)
• March 14, 2025 @ 10:00 AM (CST)
The Orleans Parish School Board reserves the right to reject any or all bids, whenever such rejection is in its
best interest in accordance with law. The provisions and requirements of this advertisement shall not be
waived. This institution is an equal opportunity provider. For any information concerning this advertisement,
you may email the Purchasing Department at: purchasing@nolapublicschools.com.
ORLEANS PARISH SCHOOL BOARD
By: Paul A. Lucius,
Executive Director of Procurement
FIRST INSERTION DATE:
SECOND INSERTION DATE:
Thursday, April 18, 2024
Thursday, April 25, 2024
INVITATION TO BID NO. 25-CN-0004
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OVERVIEW: INSTRUCTIONS TO BIDDERS:
Electronic Responses to this solicitation relative to the above, will be received via email submission to the
Purchasing Department for the Orleans Parish School Board (“OPSB” or “the District”) at 2401 Westbend
Parkway, Suite 5055, New Orleans, Louisiana 70114, until 10:00 A.M. (CST) on Thursday, May 2, 2024.
All responses shall be submitted electronically via email to: purchasing@nolapublicschools.com .
Detailed specifications and bid documents may be obtained by visiting the NOLA Public Schools website:
www.nolapublicschools.com.
No pre-bid meeting is scheduled for any of the specifications listed in this advertisement. The deadline for
submitting questions concerning the specifications listed in this solicitation is seven (7) days, before the listed
bid opening date. Written responses will be provided no later than three (3) days, before the listed bid opening
date(s) via addendum.
The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure to open
a Bid not properly addressed or identified.
The Orleans Parish School Board will not assume the responsibility, for any delay, as a result of failure of any
entity to deliver Bids on time.
No Bid will be accepted after 10:00 a.m. of the identified dates below; under any conditions, unless in the
best interest of OPSB by an addendum notification.
Last Day for Questions
Last Day for Addendum
BID SUBMISSION DEADLINE(s)
Award Notification (approximate)
Thursday
Monday
April 25, 2024
April 29, 2024
• May 2, 2024 @ 10:00 AM (CST)
• September 20, 2024 @ 10:00AM (CST)
• December 19, 2024 @ 10:00 AM (CST)
• March 14, 2025 @ 10:00 AM (CST)
May, 2024
CODE OF SILENCE:
From the date the ITB is issued; through the time the Agreement is finally awarded by OPSB Elected Officials,
Bidders shall not contact any Representatives of OPSB, nor the District Staff, nor their Advisors or Consultants
with respect to this ITB, or ITB process, other than to submit questions or protest in accordance with the
Instructions to Bidders therein. This prohibition does not apply to questions or comments sent in writing to the
Executive Director of Procurement, or questions made at Pre-bid conferences, in presentations before evaluation
committees, or during contract negotiations. Bidders who violate this Code of Silence may be deemed non-
responsive, and their bid may be rejected for cause.
INVITATION TO BID DOCUMENTS: A complete set of Invitation to bid documents shall be used in
preparing bids. Neither the Orleans Parish School Board, nor its representatives assume any responsibility for
INVITATION TO BID NO. 25-CN-0004
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errors, or misinterpretations resulting from the use of incomplete sets of Invitation to Bid Documents.
The forms furnished as part of the specifications MUST be used for filing of Invitation to Bid and must be
signed by the proposer. No bids will be considered unless made on the forms provided and must not be detached
from the bid document of which it forms a part. Failure to follow these instructions may result in your bid being
disqualified.
OBJECTION TO THE AWARD: If any Bidder who submitted a bid has an objection to the award of the
contract to the Selected Proposer, the objecting Bidder shall furnish that protest, in writing, to the Executive
Director of Procurement within ten (10) Business Days of the notification of non-award. The protest shall describe
in detail the basis for the protest, and shall request a determination under this section of the Instructions to Bidders.
If a protest is filed in a timely fashion, the Executive Director of Procurement will review the basis for the protest
and relevant facts under such terms and conditions as considered proper. Upon completion of the review, the
Executive Director of Procurement shall submit applicable findings and recommendations to the Superintendent
and/or Chief Financial Officer, who shall then review the matter under such terms and conditions, as deemed
proper. Upon receipt of authority to act from the Superintendent or OPSB, the Executive Director of Procurement
will notify those Bidders involved of its decision. The decision shall be final and binding on the objecting
Proposer.
WITHDRAWAL OF BID: Any bid may be withdrawn if clear and convincing sworn, written evidence of
obvious mechanical, clerical or mathematical error is furnished by the proposer to the Executive Director of
Procurement within 48 hours of bid receipt.
SUPPLIER PERFORMANCE AND EVALUATION: The proposer, vendor, service provider and/or
supplier performance process will involve evaluating the proposer, vendor, service provider and/or supplier’s
overall quality status, as well as evaluating the quality of each material or service the OPSB wishes to purchase.
Prior to the invoice submission, the proposer, vendor, service provider and/or supplier, shall meet with a
purchasing representative to discuss and review deliverables and timeline events for said services. Contract with
automatic renewals will be based upon the OPSB evaluating and analyzing proposer, vendor, service provider,
and/or supplier performance.
DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter into a
contract with a debarred or suspended company or individual, each responsive proposer must include a
certification statement with each bid. By signing the certification statement, the proposer certifies that neither
it nor any of its principals (e.g., key employees) have been proposed for debarment, debarred or suspended by
a Federal Agency. It is the responsibility of each proposer to sign the attached certification statement and submit
it with the bid. Failure to comply with this requirement will cause your bid to be disqualified and declared non-
responsive.
BACKGROUND CHECK: Contractor will not employ any person to provide services who has been
convicted, or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection Act. La
R.S. 15:587.1 (C). Criminal History Record must be obtained by contractor for all employees to be hired and
shall be retained during the duration of the employment. Records are to be updated on an annual basis.
PERFORMANCE INVESTIGATIONS: As part of the bid evaluation process, the OPSB may make inquiries
and investigations, including verbal or written references from the firm’s customers, to determine the ability of
the firm to provide service.
EMPLOYMENT: It is understood that all employees will be employees of the successful firm(s), including but
not limited to the successful firm’s subcontractors, partners, etc.
INVITATION TO BID NO. 25-CN-0004
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NOTICE TO OFFEROR: The OPSB shall consider the intentional employment by the selected firm of
unauthorized aliens in violation of U.S. immigration laws cause for unilateral cancellation of the contract
resulting from this ITB.
BID FORMAT: Bids should be prepared simply but completely, providing a straightforward, concise
description of capabilities to satisfy the requirements of the ITB. Please carefully read Sections as outlines within
the Table of Contents. Emphasis should be on completeness and clarity of content.
BEST AND FINAL OFFERS must be received by the date and time provided during discussions and/or
negotiations, or the originally submitted bid will be used for further evaluation and award recommendation
(N/A).
SELECTION: Selection shall be made of one or multiple firm(s) deemed to be fully qualified and best suited
among those submitting bids on the basis of the evaluation factors contained in this ITB. Fee structure/pricing
will be considered, but will be one among many determining factors. The OPSB may cancel this solicitation,
reject bids, or any portion thereof at any time prior to an award, and is not required to furnish a statement of the
reason why a particular qualification was not deemed to be the most advantageous. Should the OPSB determine
in writing and in its sole discretion the firm(s) that is fully qualified, or that one firm is clearly more highly
qualified than the others under consideration, a contract may be awarded to that firm.
BID REJECTION: The OPSB shall have the right to reject any or all bids and in particular to reject a bid not
accompanied by data required by the ITB or in any way incomplete or irregular, including omission of cost and
budget information; i.e. in the best interest of OPSB. Conditional bids will not be accepted.
CONTRACT/PURCHASE ORDER: Contract/Purchase Order shall be made to the lowest bidder whose bid
is most responsive.
ERRORS: The OPSB is not liable for any errors or misinterpretations made in responding to this
Invitation to bid.
BID SUBMISSION: One original Bid document shall be submitted, as per date and time established/set
within this Invitation to bid.
INQUIRIES: The OPSB will not give verbal answers to inquiries regarding the Invitation to bids, or verbal
instructions prior to the award of a contract. A verbal statement regarding same by any person shall be non-
binding. The OPSB is not liable for any increased costs resulting from the acceptance of verbal direction. Cost
or problems associated with misinterpretation of the intent of the OPSB will be the responsibility of the
proposing firm.
All inquiries must be in writing and email addressed to the Procurement Department at:
procurement@nolapublicschools.com , or Paul Lucius, Executive Director of Procurement at
plucius@nolapublicschools.com . All inquiries will be answered in the form of an addendum, after the pre-
bid meeting. No contact in any form or manner is to be made with any employee of the District, except
through the Executive Director of Procurement. Violation of this provision shall be considered grounds for
disqualification.
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM:
The Disadvantaged Business Enterprise (DBE) Program is race & gender-neutral, and open to all business
owners regardless of race, ethnicity or gender. DBE firms currently certified with the Louisiana Unified
INVITATION TO BID NO. 25-CN-0004
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