To Provide and Install New Advanced Metering Infrastructure

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	A - Research and development
Opps ID:	NBD11472656862784684
Posted Date:	Mar 13, 2024
Due Date:	Apr 18, 2024
Solicitation No:	JPP-RFP-0481
Source:	Members Only

bid number	description	date issued	bid open date/time	help
JPP-RFP-0481	To Provide and Install New Advanced Metering Infrastructure Water Meters in Jefferson Parish Original: JPP-RFP-0481	03/13/2024	04/18/2024 3:30:00 PM CT	JPP

Attachment Preview

REQUEST FOR PROPOSAL

TO PROVIDE AND INSTALL NEW WATER METERS

AND ADVANCED METERING INFRASTRUCTURE (AMI)

IN JEFFERSON PARISH

RFP No.: 0481

Proposal Receipt Date: April 18, 2024

Proposal Receipt Time: 3:30 p.m.

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ............................................................................................................................... 3

1.2 Purpose...................................................................................................................................... 5

1.3 Goals and Objectives ................................................................................................................ 5

1.4 Proposer Minimum Requirements ............................................................................................ 6

1.5 Schedule of Events.................................................................................................................... 7

1.6 Proposal Submittal .................................................................................................................... 8

1.7 Proposal Response Format........................................................................................................ 8

1.8 Number of Response Copies................................................................................................... 10

1.9 Legibility/Clarity..................................................................................................................... 10

1.10 Pre-proposal Conference....................................................................................................... 10

1.11 Written Inquiries ................................................................................................................... 10

1.12 Inquiry Periods...................................................................................................................... 11

1.13 Required Signed and Notarized Affidavits ........................................................................... 11

1.14 Proposal Guarantee ............................................................................................................... 12

1.16 Fidelity Bond Requirements ................................................................................................. 12

1.17 Proposal Validity .................................................................................................................. 12

1.18 Revisions, Withdrawals, Protest Procedures ........................................................................ 12

1.19 Cost of Offer Preparation...................................................................................................... 12

1.20 Acceptance of Proposal Content ........................................................................................... 13

1.21 Written or Oral Discussions/Presentations ........................................................................... 13

1.22 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 13

1.23 Taxes ..................................................................................................................................... 14

1.24 Selected Proposer’s Responsibilities .................................................................................... 14

1.25 Sub-Contractor Requirements............................................................................................... 14

1.26 Insurance Requirements........................................................................................................ 14

1.27 Subcontractor Insurance........................................................................................................ 14

1.28 No Guarantee of Quantities .................................................................................................. 15

1.29 Contract Negotiations ........................................................................................................... 15

1.30 Cancellation of RFP or Rejection of Proposals .................................................................... 15

1.31 Evaluation and Selection....................................................................................................... 15

1.32 Indemnification ..................................................................................................................... 17

1.33 Payment for Services ............................................................................................................ 17

1.34 Termination........................................................................................................................... 18

1.35 Assignment ........................................................................................................................... 18

1.36 EEOC and ADA Compliance ............................................................................................... 19

1.37 Audit of Records ................................................................................................................... 19

1.38 Record Retention .................................................................................................................. 19

1.39 Record Ownership ................................................................................................................ 20

1.40 Content of Contract/Order of Precedence............................................................................. 20

1.41 Contract Changes .................................................................................................................. 20

1.42 Substitution of Personnel ...................................................................................................... 20

1.43 Force Majeure ....................................................................................................................... 20

1.44 Governing Law ..................................................................................................................... 20

1.45 Claims or Controversies........................................................................................................ 21

PART II – SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services.......................................................................................................... 21

2.2 Period of Agreement ............................................................................................................... 22

2.3 Price Proposal (Price Schedule).............................................................................................. 22

2.4 Deliverables ............................................................................................................................ 22

2.5 Location .................................................................................................................................. 22

2.6 Financial Profile...................................................................................................................... 22

2.7 Proposal Elements................................................................................................................... 23

PART III – FEDERAL CONTRACT PROVISIONS

3.1 Federal Contract Provisions (NOT APPLICABLE)............................................................... 24

PART IV – EVALUATION

4.1 Evaluation Criteria .................................................................................................................. 24

PART V – PERFORMANCE STANDARDS

5.1 Performance Requirements..................................................................................................... 25

5.2 Performance Measurement/Evaluation ................................................................................... 26

PART VI - APPENDICIES

ATTACHMENT “A” – Insurance Requirements

ATTACHMENT “B” – Signature Page

ATTACHMENT “C” – Corporate Resolution

ATTACHMENT “D” – Request for Proposal Affidavit and Instructions

ATTACHMENT “E” – Technical Specifications

ATTACHMENT “F” – Pricing Table

ATTACHMENT “G” – Meter Specification and AMI Summary Tables

ATTACHMENT “H” – Meter Addresses

REQUEST FOR PROPOSAL

PROVIDE AND INSTALL NEW WATER METERS AND

ADVANCED METERING INFRASTRUCTURE (AMI) IN JEFFERSON PARISH

1.1 Background

Jefferson Parish provides water services to approximately 160,588 active residential and

commercial customers. The useful life of a water meter is 20 years, according to industry

standards, and more than 50% of meters in Jefferson Parish are 20 years or older. As the

meters age, they become less efficient, and the Parish is not capturing all revenue based

on the amount of water that flows through the existing meters. Therefore, Jefferson

Parish Water Department would like to move forward with implementing the replacement

of all water meters in Jefferson Parish as well as install an Advanced Metering

Infrastructure (AMI) system. Per the American Water Works Association (AWWA),

Advanced Metering Infrastructure (AMI) is an integrated system of meters and information

systems that enables communication between meters and utilities. The AMI system will

allow the Parish to remotely read the water meters as well as improve communication

with customers who will have access via computer or cell phone to their water

consumption data.

Jefferson Parish has secured the funding for a full implementation of an AMI system with

replacement of all water meters detailed in this RFP via a dedicated bond issue with a

20-year payback at a favorable interest rate. Vendor financing for this project is not an

option.

For 5/8” x3/4” and 1” residential meters which comprise over 96% of the required meter

replacements, Jefferson Parish has elected to install positive displacement meters with a

brass, bronze alloy, or epoxy coated ductile iron housing and mechanical dial register

equipped with a Nicor connector which enables connection to a battery powered radio

transmitter. All 2” meters shall be replaced with a positive displacement or compound

meter depending on the existing type of meter which shall have a brass, bronze alloy, or

epoxy coated ductile iron housing and mechanical dial register equipped with a Nicor

connector. All commercial meters sizes 3” or greater shall be replaced with a turbine or

compound meter depending on the existing type of meter which shall have a brass,

bronze alloy, or epoxy coated ductile iron housing and mechanical dial register equipped

with a Nicor connector.

Jefferson Parish is below sea level and has a high-water table. The life of the housing

will be spent submerged under water or in poor and wet soil conditions. Brass, bronze

alloy, or epoxy coated ductile iron housings with metal threads have been proven to

withstand the conditions in Jefferson Parish for greater than 25 years and to withstand

complete meter removal for warranty repair. Housings consisting of all plastic may not

hold up long term in our low-lying salt and brackish water conditions and plastic threads

are significantly more susceptible to cracking and cross threading during meter

installation and removal.

Positive Displacement meters measure water mechanically by the flow of water through

the meter and do not require the use of batteries for an electronic measuring unit to

calculate & communicate the measurement of water to the register. Positive

displacement meters have a greater life expectancy of 25+ years when paired with a

mechanical dial register, which was proven by a study of Jefferson Parish meters

completed by Digital Engineering & Imaging, Inc. in October of 2019. For medium flow

conditions (2 gpm for 5/8” x3/4” and 4 gpm for 1”) which provide the most representative

flow for normal residential households, positive displacement meters older than 20 years

still provided an accuracy rate of 95.86% as detailed in the October 2019 study.

In the extreme heat conditions experienced in Jefferson Parish, batteries fail significantly

sooner than the average life expectancy. Current battery warranties range from 10 to 15

years full replacement. Failure of the battery will require replacement of the register for

positive displacement meters with a digital register or at a minimum, replacement of the

central measuring unit (CMU) in a solid-state meter; and the meter will no longer

record/communicate measurements, which will result in a temporary loss of revenue to

Jefferson Parish until the register, CMU, or entire meter is replaced. Mechanical dial

registers will continue to provide readings even if there is an issue with the Nicor

connector or a failure of the attached transmitter. With over 150,000 meters, the high

probability that the majority of the batteries will fail near the same time coupled with the

unpredictable timing of battery conditions due to extreme heat conditions, the Parish does

not have the capability to promptly handle the removal and replacement of failed registers

and CMU’s. In addition, unless the Parish decides to replace all these components in a

systematic fashion prior to anticipated battery failure, replacement costs and replacement

time will significantly increase as replacement will be done on an individual basis in

different areas of the Parish. However, as battery powered transmitters fail, the Parish

can utilize personnel to replace them without disturbing the meter while continuing to read

the meters. Finally, with premature battery failure, even if under warranty, the Parish is

liable for the cost of removal of failed parts with associated shipping costs to the vendor

and for the cost of installation of replacement parts with associated shipping costs from

the vendor.

For the AMI system, the Water Department has selected to install a licensed radio

frequency fixed network over an unlicensed fixed network or cellular network. The AMI

fixed network requires a licensed frequency from the FCC. The FCC licensed frequency

will be specific to the Jefferson Parish AMI system and can only be used by the Parish.

If the Parish experiences any interference, they will have the right to remove any other

users off this frequency.

With an unlicensed fixed network, the AMI system operates on unlicensed frequencies

and the utility has no control over interference and other users. An unlicensed AMI fixed

network also requires additional infrastructure including repeaters throughout the system

that are undesirable. With this additional infrastructure, the Parish would need to obtain

more property to install the infrastructure and experience increased maintenance cost.

With a cellular network, the AMI system would operate through a contract with a cellular

provider and utilize existing cell towers to transmit the water meter data.

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