Two Year Contract for Office Supplies, as needed, for all Jefferson

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	71 - Furniture 75 - Office Supplies and Devices
Opps ID:	NBD11472656866912413
Posted Date:	Mar 13, 2024
Due Date:	Mar 28, 2024
Solicitation No:	JPP-50-00144739
Source:	Members Only

bid number	description	date issued	bid open date/time	help
JPP-50-00144739	Two Year Contract for Office Supplies, as needed, for all Jefferson Parish Departments, Agencies and Municipalities Original: JPP-50-00144739	03/13/2024	03/28/2024 2:00:00 PM CT	JPP

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BID NUMBER- 50–00144739

Two Year Contract for Office Supplies, as needed, for all

Jefferson Parish Departments, Agencies and Municipalities

BID DUE: March 28, 2024 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II Name: SHANNA FOLSE

Purchasing Specialist II Email: sfolse@jeffparish.net

Purchasing Specialist II Phone: 504-364-2680

TWO YEAR CONTRACT FOR OFFICE SUPPLIES AS NEEDED FOR ALL

JEFFERSON PARISH DEPARTMENTS

BID #50-00144739

Vendors must bid on all core items and percent off category items.

CORE LIST:

If the vendor is bidding on name brands other than specified within the line item descriptions, vendor

must list their manufacturer and part number for each of the line items they are bidding as an equal

and include specifications with bid submission. Failure to do so will result in bid rejection.

Note: If bid submission does not indicate the bidder is bidding other than specified, the bid

will be evaluated that the exact brand and part number is being bid on.

Successful bidder during the life of contract may substitute items but only may do so with

Purchasing’s prior approval. Jefferson Parish requires that all brand names be listed on final contract.

Bid evaluation will be based on this section of the bid solicitation.

CATEGORIES AND RESPECTIVE DISCOUNTS:

While bid evaluation will be based on the core list, vendors must submit bids on the Category

Discounts line items 108 (1080), 109 (1090), 110 (1100), & 111 (1110) , with corresponding discount

percent off. Percentage off must be included with bid submission. Failure to do so will result in bid

rejection.

ONLINE ORDERS:

Vendors must be able to accept online orders. The Purchasing Department reserves the right to

supply the successful vendor with purchase order numbers in lieu of hard copies (or e-copies of

purchase orders).

DELIVERY:

This is a requirements contract, which means the contract can be used by Jefferson Parish

Government departments and branches of government for which we coordinate purchases. Delivery

is required to various locations on an as needed basis. Each purchase order will indicate the delivery

address for that order. Delivery of each contract order will be required within one week after receipt

of the order.

INVOICES:

The successful vendor must invoice individual departments. On all invoices for items ordered under

the Category Discounts, the vendor must show list price, applied discount to equal the final price.

FREIGHT:

Freight charges should be included in the cost of items; if not then freight must be indicated that it

will be added to each delivery/invoice. Freight charges should be estimated on your bid response for

tabulation purposes, example: freight is estimated as $5.00 per order. If freight is not noted then

your bid is tabulated and accepted as freight included in your line item bid price. Vendors are not

allowed to add freight after the fact to the bid response or contract.

REPORTS:

Upon contract expiration and at the request of Jefferson Parish the successful bidder shall provide

usage reports which will include use/quantities ordered of each respective item listed on this

contract, sorted by same, including those items purchased under the Category Discounts. Such

reports shall also include data on those substituted products deemed as approved but functionally

equivalent by the Purchasing Department.

DATE: 3/13/2024

BID NO.: 50-00144739

INVITATION TO BID

THIS IS NOT AN ORDER

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

Page: 1

PURCHASING SPECIALIST:

SFOLSE@jeffparish.net

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 3/28/2024

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

via Jefferson Parish’s electronic procurement page by visiting www.jeffparishbids.net to register for this free site.

Additional instructions are included in the text box highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES OR

SIGNATURES SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN

LSA - R.S. 9:2620(8) ARE ACCEPTABLE. SIGNATURE MUST BE A SECURED DIGITAL SIGNATURE.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

THE FOLLOWING INSTRUCTIONS APPLY TO ALL BIDS

All bids submitted are subject to these instructions and general conditions and any special conditions and specifications contained

herein, all of which are made part of this bid proposal reference. By submitting a bid, vendor agrees to comply with all provisions of

Louisiana Law as well be in compliance with the Jefferson Parish Code of Ordinances, Louisiana Code of Ethics, applicable Jefferson

Parish ethical standards and Jefferson Parish Resolution No. 136353 and/or Resolution No. 141125 as amended.

Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in Louisiana Revised Statutes Annotated, R.S.

42:1101, et seq. Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract,

permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable

law.

All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration forms may be

downloaded from http://purchasing.jeffparish.net and by clicking on Vendor Information. Current W-9 forms with respective Tax

Identification numbers and vendor applications may be submitted at any time; however, if your company is not registered and/or

a current W-9 form is not on file, vendor registration is mandatory. Vendors may experience a delay in payment if your company

is not a registered vendor with Jefferson Parish.

All quotations shall be based on F.O.B. Agency warehouse or job site, anywhere within the Parish as designated by the Purchasing

Department. This provision does not apply to public works projects

JEFFERSON PARISH requires all products to be new (current) and all work must be performed according to standard practices for the

project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials

must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or

alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission.

Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later than

Five (5) working days prior to the bid opening. Bid numbers should be mentioned in all requests. If submitting online, vendors may

send questions via the E-Procurement site no later than Five (5) working days prior to the bid opening.

If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be held to

allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding instructions.

The Purchasing Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official

communication will be expressed in the form of an addendum.

Visit our website at HTTP://PURCHASING.JEFFPARISH.NET

DATE: 3/13/2024

BID NO.: 50-00144739

Page: 2

All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the

bid form shall cause the bid to be rejected. JEFFERSON PARISH reserves the right to award bid to next lowest responsive and

responsible bidder in this event.

JEFFERSON PARISH will accept one price for each item unless otherwise indicated. Two or more prices for one item will result in

bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated line item

pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.

A corporate resolution or written evidence of the individual signing the bid having such authority must be submitted with the bid.

Failure to comply will cause bid to be rejected. For corporate entities, such written evidence may be a printout of the Louisiana

Secretary of State’s website listing the signatory as an officer. Such printout shall be included with the bid submission. Bids

submitted by Owners or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed.

This documentation must be submitted with the bid. Failure to do so will result in bid rejection.

NOTE: A sample corporate resolution can be downloaded from our website http://purchasing.jeffparish.net or you may provide

your own document. A sample certification of sole proprietorship can also be downloaded from our website

http://purchasing.jeffparish.net or you may provide your own document.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. AWARD OF CONTRACT: JEFFERSON PARISH reserves the right to award contracts or place orders on a lump sum or individual

item basis, or such combination, as shall in its judgment be in the best interest of JEFFERSON PARISH. Every contract or order shall

be awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE

SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL

ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.

All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by mutual written

consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30) calendar days.

PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the procurement, in writing

to the Director of the Purchasing Department. Written protest must be received within 48 hours of the release of the bid tabulation by

the Purchasing Department. After consultation, the Parish Attorney’s Office will then respond to protests in writing. (For more

information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of the Jefferson Parish Code of Ordinances.)

PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given to materials,

supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles offered by competitors outside

the state. “LSA – R.S. 38:2251-2261”

B. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the

purpose of establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided

brand names and stock numbers are specified. Complete product data may be required prior to award.

C. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No

charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than quoted.

JEFFERSON PARISH reserves the right to cancel any contract at anytime and for any reason by issuing a THIRTY (30) day written

notice to the contractor.

For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and transfers to

Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or hereafter acquire under the

antitrust laws of the United States and the State of Louisiana, relating to the particular good or services purchased or acquired by

Jefferson Parish.

D. PRICES: Jefferson Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by Jefferson

Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of

state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the

unit price shall prevail.

Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under any program or activity, any

person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on the basis of age under the Age

Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the

Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such prohibition against discrimination on the

basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of April 11, 1968, shall also apply. This

assurance includes compliance with the administrative requirements of the Revenue Sharing final handicapped discrimination

provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction or renovation projects must

comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American National Standard Institute’s

specifications (ANSI A17.1-1961).

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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