FLOOR CARE AT BR METRO AIRPORT TERMINAL

Agency: State Government of Louisiana
State: Louisiana
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD11472726937532350
Posted Date: Jan 12, 2021
Due Date: Jan 14, 2021
Solicitation No: 20008-A21-1110
Source: Members Only
bid number description date issued bid open date/time help
20008-A21-1110 FLOOR CARE AT BR METRO AIRPORT TERMINAL
Mandatory Pre-Bid Conference & Site Visit 01/06/2021
Original: 20008-A21-1110
12/23/2020 01/14/2021
11:00:00 AM CT
20008
ADDENDUM #1 TO ANSWER QUESTIONS PUT FORTH DURING INQUIRY PERIOD
Addendum 1: 20008-A21-1110-1
01/11/2021

Attachment Preview

Annual Contract Competitive
CITY OF BATON ROUGE
RESPONSES MUST
Proposal Request
PARISH OF EAST BATON ROUGE
BE RECEIVED BY:
PURCHASING DIVISION
01/14/2021
11:00 AM CST
TITLE:
RETURN BID TO:
A21-1110 Floor Care - BR Metro Airport
PURCHASING DIVISION
Terminal Building REBID
FILE NO: 21-01110 REQ NO:
AD DATES: 12/23/2020 & 12/30/2020
SHIP TO ADDRESS:
VENDOR NAME
Baton Rouge Metropolitan
Airport
9430 Jackie Cochran Dr.
Suite 300
Baton Rouge, LA 70807
Mailing Address: Physical Address:
PO Box 1471
Baton Rouge, LA
70821
222 St. Louis Street
th
8 Floor Room 826
Baton Rouge, LA 70802
Contact Regarding Inquiries:
Purchasing Analyst : Mark W. White
Telephone Number: 225-389-3259 x 314
Email:
mwhite@brla.gov
MAILING ADDRESS
REMIT TO ADDRESS
CITY, STATE, ZIP
TELEPHONE NO.
FAX NO.
E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE
PRINTED NAME
QUESTIONS TO BE COMPLETED BY VENDOR:
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less than 30
days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an
award consideration.
3 . _________ STATE ENUMERATED ADDENDA RECEIVED (IF ANY)
F.O.B.: DESTINATION - PAYMENT TERMS: NET 15
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms
and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer
further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this
solicitation.
No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications
or other documents are to be included unless specifically required by the specification. Any errors in extensions
of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license
and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
Rev. 11/2018. A21-1110 Floor Care - BR Metro Airport Terminal Building REBID
Page 1
INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS
Bidders are urged to promptly review the requirements of these specification, terms and conditions
and submit questions for resolution as early as possible during the bid period. Questions or concerns
must be submitted in writing to the purchasing division during the bid period. Otherwise, this will be
construed as acceptance by the bidders that the intent of the specifications, terms and conditions are
clear and that competitive bids may be obtained as specified herein. Protests with regard to the
specification, terms and conditions documents will not be considered after bids are opened.
1. Read the entire bid, including all terms and conditions and specifications.
2. This proposal is to establish firm prices for materials supplies and services for the contract period
shown. Delivery shall be made or services provided as needed throughout the contract period, or as
required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may
be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.
3. The contract shall be firm through the period indicated on the cover sheet. Upon agreement of both the
contractor and the City - Parish, the contract may be extended a second or a third year or other
shortened specified time periods. Extension of the contract into the second or third time periods shall
be made by letter on or before the expiration of the contract. Extension is only possible if all prices and
conditions remain the same.
4. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of
bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper, and
should personally pick up proposals and specifications. Full information may be obtained, or any
questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room
826, Baton Rouge, LA 70802 or by calling (225) 389-3259.
5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the
outside of the bid envelope. Only one bid will be accepted from each bidder for the same job.
Alternates will not be accepted unless specifically requested in the proposal. Submission of more than
one bid or alternates not requested may be grounds for rejection of all bids by the bidder.
6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the
Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before
the specified bid opening date and time. Late bids will not be considered under any circumstances.
This is a sealed bid, NO FAXED OR EMAILED BIDS WILL BE ACCEPTED.
7. Failure to deliver within the time specified in the bid will constitute a default and may cause
cancellation of the contract. Where the city has determined the contractor to be in default, the city
reserves right to purchase any or all products or services covered by the contract on the open market
and to charge the contractor with cost in excess of the contract price. Until such assessed charges
have been paid, no subsequent bid from the defaulting contractor will be considered.
8. Except for bids submitted through the www.bidexpress.com on-line bidding site, bids shall be
accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge
Purchasing Division. The City-Parish will only accept bids from those bidders in whose names the
proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of
substitute forms or documents, shall render the bid non-responsive and subject to rejection. The
entire proposal package, including the specifications and copies of any addenda issued shall be
submitted to the Purchasing Division as the bid.
9. All proposals must be typed or written in ink. Any erasures, strikeovers and/or changes to prices should
be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
10. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the
bid to be rejected as non-responsive.
Rev. 11/2018. A21-1110 Floor Care - BR Metro Airport Terminal Building REBID
Page 2
11. Where one or more vendor's exact products or typical workmanship is designated as the level of quality
desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any
equivalent offered. If bidding other than specified, sufficient information should be enclosed with the bid
in order to determine quality, suitability, and compliance with the specifications. Failure to comply with
this request may eliminate your bid from consideration. If requested, literature and/or specifications must
be submitted within five (5) days.
12. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the
proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written
interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation
or correction given by any other method.
13. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish
Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room
826, Baton Rouge, LA 70802, upon completion of the order.
14. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must
meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety data
sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This
information will be required on any subsequent deliveries if there is a change in chemical content or a
different product is being supplied. Failure to submit this data may be cause for the bid to be rejected or
the contract canceled.
15. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish.
All freight charges shall be prepaid by vendor.
16. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all bids and waive any informalities.
17. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or
purchase orders to persons who are employed by any agency of the City - Parish Government, or
any business of which he or his spouse has more than a twenty-five percent (25%) interest. The
Code also prescribes other restrictions against conflict of interest and establishes guidelines to
assure that appropriate ethical standards are followed. If any question exists regarding potential
violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of
the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation
of contract.
18. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are
exempt from state and local taxes.
19. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on
twenty-four (24) hours written notice for unsatisfactory performance. Termination under this paragraph
shall not relieve either party of any obligation or liability that may have occurred prior to the effective date
of termination.
20. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products
produced, manufactured or grown in Louisiana and/or firms doing business in the State of
Louisiana. Do you claim this preference if allowed?
YES NO . If this preference is claimed, attach substantiating information to the proposal to show the
basis for the claim.
Rev. 11/2018. A21-1110 Floor Care - BR Metro Airport Terminal Building REBID
Page 3
21. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under this
contract.
22. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any
public entity is authorized to reject the lowest bid from, or not award the contract to, a business in
which any individual with an ownership interest of five percent or more has been convicted of, or has
entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime
committed in the solicitation or execution of a contract or bid awarded under the laws governing public
contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social
services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana Revised Statutes of
1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the
Louisiana Revised Statutes of 1950.
23. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability
companies must be in good standing with the Louisiana Secretary of State at the time of execution of the
contract.
24. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of
the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause
your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and
conditions which may be included in their bid are nullified; and agrees that this contract shall be
construed in accordance with this solicitation and governed by the laws of the State of Louisiana as
required by Louisiana Law.
25. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the
bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by
the general services administration (GSA) in “Audit Requirements In subpart F of the Office of
Management and Budget’s uniform administrative requirements, cost principles, and audit
requirements for federal awards” (Formerly OMB circular a-133).
A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov.
26. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing
“Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days
after receipt of properly executed invoice or delivery, whichever is later.
27. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at the bid opening or during the evaluation process. Bids may be examined within
72 hours after bid opening. Information pertaining to completed files may be secured by visiting the
Purchasing Division during normal working hours. Written bid tabulations may be accessed at:
http://city.brla.gov/dept/purchase/bidresults.asp.
28. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or
action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and
employees from and against all claims and actions for bodily injury, death or property damages
caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to
indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees,
however the contractor shall have no obligation as set forth with respect to any claim or action from
bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its
employees.
Rev. 11/2018. A21-1110 Floor Care - BR Metro Airport Terminal Building REBID
Page 4
29. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to
the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal
Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as
amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education
Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans
with Disabilities Act of 1990.
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
30. The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning
(ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will
be used by all departments and agencies citywide.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their
organization for the purpose of doing business with City-Parish and receive notifications of
business opportunities. The City-Parish procurement activities are subject to the State of Louisiana
Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant
providers. Vendors must be registered to receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the
Registration link at http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before
beginning the registration process which may be assessed at
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self- Service-Registration-Guide-PDFide.
Additional information regarding how to do business with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids have
opened at http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what
commodities and services that you can provide. When agencies request products or services, our
buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3
numbers are the class numbers; the subclasses are two digit numbers that better describe the
commodity or service. For questions regarding commodity codes, please contact purchasing at (225)
389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online
enrollment process requires you to upload a completed W-9 form. Please have the completed form in an
electronic format so that you can submit it as part of the registration process. The W-9 form can be
downloaded from the IRS website. We have created step by step directions on how to properly complete
the W-9 Form.
Rev. 11/2018. A21-1110 Floor Care - BR Metro Airport Terminal Building REBID
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