DOTD Parts Washers(D08)

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	49 - Maintenance and Repair Shop Equipment
Opps ID:	NBD11472747837610942
Posted Date:	Jan 23, 2024
Due Date:	Jan 30, 2024
Solicitation No:	3000022441
Source:	Members Only

bid number	description	date issued	bid open date/time	help
3000022441	DOTD Parts Washers(D08) Original: 3000022441 Attachments: DOTD Parts Washers Specs, Rev. 1-2-2020(D08) Insurance Requirements(2019)	01/23/2024	01/30/2024 11:59:00 PM CT	273014-

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STATE OF LOUISIANA

Department of Transportation & Develop.

FAX BID

RESPONSES MUST BE

RECEIVED BY

01/30/2024

11:59 PM CST

SUBMIT FAX RESPONSE TO:

Fax Number: SEE DIRECTIONS BELOW

Vendor No.:___________________

Solicitation: 3000022441

Opening Date: 01/30/2024

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

RFx Number: 3000022441

Version: 1

Buyer: ADRIAN STALLONE

Buyer Phone: 225-379-1428

E-Mail: adrian.stallone@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

Department of Transportation & Develop.

Eng&Op-Alexandria/Dist 08

3300 MacArthur Dr

Alexandria, LA 71301

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

2.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

Name of Solicitation: DOTD Parts Washers(D08)

RFx text:

This is a request for EMAILED BIDS. Bids should be emailed to adrian.stallone@la.gov.

*We are not accepting Fax bids at this time due to a technical issue.

Please print all attachments to ensure all documents related to the RFx are reviewed prior to bidding.

NOTE: Refer to standard terms and conditions herein for additional instructions.

SPECIAL INSTRUCTIONS: Unit price bid must not exceed two digits to the right of the decimal point.

Unit price submitted beyond two digits will be rounded off to the nearest second digit.

Should bid in correct unit of measure shown to be considered for award. Quote submitted in any other

unit of measure may not be considered.

Terms: ________________________ Delivery: ________________________

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

TITLE

DATE

Signature of Authorized Bidder

Name of Bidder

(Typed or printed)

Fax bid: 3000022441

Date: 01/30/2024

T-Number:

Bidder:

Page 2 of 7

NOTE: All bidders should furnish descriptive literature with bid.

Bidder may be required to furnish literature prior to award.

This contract is for a period of twelve (12) months beginning March 1, 2024. Additional information

regarding this solicitation is attached. Six(6) 30-Gallon Parts Washers, One(1) Brake Cleaner &

One(1) Carburetor Cleaner are needed at the location listed in RFx.

Please note quantity is designated as 1 to show price per each washer. Unit price is for one (1) each.

To be serviced every other month for a total of six (6) services per year.

Additional services upon request and proper authorization by DOTD will be invoiced separately by the

contractor at the contractor's billing rate as listed below and will remain in effect during the complete

contract year.

Successful bidder will be required to deliver Parts Washers & Solvent to the locations specified on this

solicitation.

Successful bidder must deliver, pick-up and dispose of used waste products. Any hazardous material

fee or additional fees must be included in unit price or bid will not be considered.

MSDS sheets should be submitted with bid.

Subject to laboratory test before final acceptance. Low bidder may be required to furnish samples for

testing.

Proof of insurance will be required before work can commence and should be supplied with bid. Copy

of insurance requirements attached.

At the option of the department and acceptance by the contractor, this contract may be extended for

two (2) additional twelve month periods at the same price, terms and conditions not to exceed 36 total

months.

The above quantities are estimated to be the amount needed. In the event a greater or lesser quantity

is needed, the right is reserved by DOTD to increase or decrease the amount at the unit price stated in

the bid.

VENDOR REGISTRATION: Vendor registration should be completed in LaPAC prior to bid

submission. This only applies to those vendors that have not registered in LaPAC.

Vendor registration must be completed prior to award.

Receipt of a solicitation or award cannot be relied upon as an assurance of receiving future

solicitations. In order to receive e-mail notification of solicitations/awards from this office, you must

enroll in the proper category on LaPac at the following web site:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubMain.cfm .

Bidders who are a Louisiana or foreign LLC or corporation should be appropriately registered with the

Louisiana Secretary of State. Phone (225)925-4704 Website: www.sos.la.gov

PAYMENT: In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing

technology and resources, DOTD strongly encourages vendors to participate in accepting Electronic

Funds Transfer (EFT) payments. EFT payments are sent from the State’s bank directly to the payee’s

bank each weekday. The only requirement is that you have an active checking or savings account at

Fax bid: 3000022441

Date: 01/30/2024

T-Number:

Bidder:

Page 3 of 7

a financial institution that can accept Automated Clearing House (ACH) credit files and remittance

information electronically. Additional information is available at:

http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf

This contract may be cancelled with thirty(30) days written notice from agency.

Notice To Vendor: Please contact Shuntel Davis at (318)561-5188 prior to service.

Note: Services (Parts & Washers) will take place in March, May, July, September, November &

January.

LINE

Description

1 Product Category:76122300

30 Gal. Parts Washer/Solvent

as per attached DOTD Parts Washer Equipment

Specifications, Revised January 2, 2020. Additional

special instructions and insurance requirements are also

attached. Approved solvent brands: Voltz II Red by

Chemsearch Division of NCH; Premium Gold Solvent by

Safety Kleen Corporation; MFS 143 Solvent by Mike's

Filter & Supply; Crystal Clean Premium 142+Mineral

Spirits by Heritage Crystal Clean, or equal.

Six(6) 30 Gallon Parts Washers are needed at the

following location to be serviced every other month.

Six(6) Washers- 3300 MacArthur Drive Alexandria, LA

71301

Quantity

Unit Unit

Price

Extended

Amount

EA __________ ________________

2 Product Category:76122300

Brake Cleaner

as per attached DOTD Parts Washer Equipment

Specifications, Revised January 2, 2020.

One(1) Brake Cleaner is needed at location shown in Line

1 to be serviced every other month.

EA __________ ________________

3 Product Category:76122300

Carburetor Cleaner

as per attached DOTD Parts Washer Equipment

Specifications, Revised January 2, 2020.

One(1) Carburetor Cleaner is needed at location shown in

Line 1 to be serviced every other month.

EA __________ ________________

Fax bid: 3000022441

Date: 01/30/2024

T-Number:

Bidder:

Page 4 of 7

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

12. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE FAXED TO THE NUMBER INDICATED, RECEIVED AT THE ADDRESS SPECIFIED, OR SUBMITTED VIA THE ONLINE

VENDOR PORTAL, AS SPECIFIED IN THE SOLICITATION, WHICHEVER IS APPLICABLE, PRIOR TO TIME AND DATE INDICATED IN

ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED THE BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE THE BID

OPENING. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES NOT BID.

13. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE

OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR

RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE

SOLICITATION.

Fax bid: 3000022441

Date: 01/30/2024

T-Number:

Bidder:

Page 5 of 7

14. DESCRIPTIVE INFORMATION

BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS

ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE

QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT

DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S

PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT

FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD

STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESFUL

BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.

15. RECEIPT OF FAX BIDS

NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN DURING THE EVALUATION

PROCESS. BIDS MAY BE EXAMINED IN IN ACCORDANCE WITH LA R.S. 44.1. INFORMATION PERTAINING TO COMPLETED FILES MAY

BE SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL WORKING HOURS.

16. PRICES

UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE, INCLUDING

TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF

30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE

REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN

THE SOLICITATION.

17. DELIVERIES

BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.

18. TAXES

VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT

FROM ALL STATE AND LOCAL SALES AND USE TAXES.

19. NEW PRODUCTS

UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER

PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED

OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE

MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.

20. CONTRACT RENEWALS

UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2

ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM

CANNOT EXCEED 36 MONTHS.

21. CONTRACT CANCELLATION

THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:

(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL

MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH

CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY

CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE

PROCUREMENT CODE (LA R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR

DEBARMENT UNDER LA R.S. 39:1672.

THE STATE OF LOUISIANA MAY TERMINATE THE CONTRACT FOR CONVENIENCE AT ANY TIME (1) BY GIVING THIRTY (30) DAYS

WRITTEN NOTICE TO THE CONTRACTOR OF SUCH TERMINATION: OR (2) BY NEGOTIATING WITH THE CONTRACTOR AN EFFECTIVE

DATE. THE STATE SHALL PAY CONTRACTOR FOR, IF APPLICABLE: (A) DELIVERABLES IN PROGRESS; (B) THE PERCENTAGE THAT

HAS BEEN COMPLETED SATISFACTORILY; AND, (C) FOR TRANSACTION-BASED SERVICES UP TO THE DATE OF TERMINATION, TO

THE EXTENT WORK HAS BEEN PERFORMED SATISFACTORILY.

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