Aluminum for DOC-PE

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Agency:	State Government of Louisiana
State:	Louisiana
Level of Government:	State & Local
Category:	95 - Metal Bars, Sheets, and Shapes
Opps ID:	NBD11472907599847655
Posted Date:	Jan 17, 2024
Due Date:	Feb 8, 2024
Solicitation No:	3000022350
Source:	Members Only

bid number	description	date issued	bid open date/time	help
3000022350	Aluminum for DOC-PE Original: 3000022350 Attachments: Attachment A - Special Terms and Conditions - Pages 1-6 Attachment B - Specifications - Page 1-2 Attachment C - Online Bidding Instructions - Pages 1-10	01/17/2024	02/08/2024 10:00:00 AM CT	107001

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STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

02/08/2024

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000022350

Opening Date: 02/08/2024

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000022350

Version: 1

Buyer: TEDRUS PAUL

Buyer Phone: 225-342-8047

E-Mail: tedrus.paul@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

JASON WHITTINGTON 225-655-2059

DOC PRISON ENTERPRISES-LSP TAG PLANT

LA STATE PENITENTIARY 17544 TUNICA TRACE - HWY 66

ANGOLA, LA 70712

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=269F7EAD44031EEEA89B37E3A0E41B57

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

YES

Name of Solicitation: Aluminum for DOC-PE

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

Any vendor who would like to view the opening of this bid can access the following link, at the date

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000022350

Open Date: 02/08/2024

T-Number:

Bidder:

Page 2 of 9

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-6

Attachment B - Specifications - Pages 1-2

Attachment C - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

=============================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

individual line items from the award.

=============================================================================

Repurchase:

The State of Louisiana, with the acceptance of the Contractor, reserves the right to repurchase the

above item(s) at the same prices, terms, and conditions shown for a period of one year from the date

of the original purchase order.

LINE

Description

1 Product Category:30102506

Aluminum

Quantity

80,000

Unit Unit

Price

Extended

Amount

LB __________ ________________

*Furnish Only

*Aluminum to be treated with chromate conversion coating

or chrome-free conversion coating.

*As per Attachment B - Specifications

Invitation to bid: 3000022350

Open Date: 02/08/2024

T-Number:

Bidder:

Page 3 of 9

LINE

Description

Specify Bidding in Accordance with Packaging

Specifications:

YES ______NO ______

Quantity Unit

Unit

Price

Specify Inside Diameter Core Size Bidding: ___________

Specify Bidding Items Packaged on Individual Skids:

YES ______ NO ______

Specify Material Bidding: ___________

Specify Alloy Temper Bidding: ___________

Specify Thickness Bidding: ___________

Specify Width Bidding: ___________

Specify Ultimate Strength Bidding: ___________

Specify Yield Strength Bidding: ___________

Specify Elongation of 2" Standard Specimen Percent

Bidding:

___________

Specify Bidding in Accordance with Coating Specifications:

YES ______NO ______

- If bidding aluminum with a chrome-free conversion

coating, the Successful Bidder must supply a letter from

3M (the current sheeting supplier), stating that their

aluminum will work with 3M’s sheeting.

Specify Shelf Life Bidding: ___________

Specify Bidding in Accordance with Shipping

Specifications:

YES ______NO ______

Extended

Amount

Invitation to bid: 3000022350

Open Date: 02/08/2024

T-Number:

Bidder:

Page 4 of 9

LINE

Description

Quantity Unit

Specify Delivery Days ARO Bidding: ______________

Two deliveries, one week apart:

A) 1st delivery will be 40,000 pounds

B) 2nd delivery will be 40,000 pounds

*Prison Enterprises to be notified at least 24 hours prior to

arrival of shipments.

Unit

Price

Extended

Amount

Invitation to bid: 3000022350

Open Date: 02/08/2024

T-Number:

Bidder:

Page 5 of 9

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER

TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING.

ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE ONLINE VENDOR PORTAL

BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

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