M3188 RAISING CANES - BALL ROOM PAINT PROJECT
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472990118844115 |
| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 23, 2024 |
| Solicitation No: | 20008-M3188 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 20008-M3188 |
M3188 RAISING CANES - BALL ROOM PAINT PROJECT
Bid Cancelled: 03/27/2024 Original: 20008-M3188 |
03/25/2024 |
04/23/2024
11:00:00 AM CT |
20008 |
|
Mandatory site visit to 04-16-24.; inquiry period moved to 04-18-24
Addendum 1: 20008-M3188-1 |
03/27/2024 |
Attachment Preview
INVITATION TO BID – SEALED BID
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, April 23 2024 at the location shown below.
TITLE: M3188
RETURN BID TO:
PURCHASING DIVISION
Raising Canes River Center
Ballroom Paint Project
FILE NO: 24-003188
AD DATES: 03/29/24 and 04/05/24
Physical Address:
222 St. Louis Street
8th Floor Room 826
Baton Rouge, LA 70802
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays may occur due to City
Parish Mailroom processing
SHIP TO ADRESS:
Raising Canes River Center
275 South River Road
Baton Rouge, LA 70802
VENDOR NAME
Contact Regarding Inquiries:
Purchasing Analyst : Dexter Stewart
Telephone Number: 225-389-3259 x 3264
Email:
dsstewart@brla.gov
MAILING ADDRESS
REMIT TO ADDRESS
TELEPHONE NO.
FAX NO.
CITY, STATE, ZIP
E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required)
PRINTED NAME
TO BE COMPLETED BY VENDOR:
CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less
than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be
accepted but not an award consideration.
No. Date:
No. Date:
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date:
No. Date:
No. Date:
No. Date:
No. Date:
No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to
bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of
this document, proposer further certifies that the prices shown are in full compliance with the
conditions, terms and specifications of this solicitation. Bid must be signed in the designated space
above and by person authorized to sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the specification.
Any errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational
license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
Revised 02-28-24
1
INSTRUCTIONS TO BIDDERS / TERMS & CONDITIONS - SEALED BIDS
Bidders are urged to promptly review the requirements of this specification and submit questions for resolution as
early as possible during the bid period. Questions or concerns must be submitted in writing to the purchasing division
during the bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of the
specifications is clear and that competitive bids may be obtained as specified herein. Protests with regard to the
specification documents will not be considered after bids are opened.
1.
Read the entire bid, including all terms and conditions and specifications.
2.
Bids are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive
bids. Bidders should rely only on advertisements in the local newspaper, and should personally pick up bids and
specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division, 222
Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259. The City will not accept
fax proposals or proposals sent via e-mail. All faxed or e-mailed proposals shall be rejected and returned.
3.
The bid number, bidder's name, address and bid opening date should be clearly printed or typed on the outside of the
bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless
specifically requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for
rejection of all bids by the bidder.
4.
The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing Division
on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. NO
FAXED OR EMAIL BIDS WILL BE ACCEPTED.
5.
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract.
Where the city has determined the contractor to be in default, the city reserves right to purchase any or all products or
services covered by the contract on the open market and to charge the contractor with cost in excess of the contract
price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be
considered.
6.
The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or none
basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in the best
interest of the City Parish.
7.
Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be accepted
only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division.
Official Bid Documents are available at Central Bidding (http://www.centralauctionhouse.com ). Electronic Bids may be
submitted at Central Bidding (www.centralbidding.com). For questions related to the electronic bidding process, please
call Central Bidding at 225-810-4814. Bids shall be accepted only on proposal forms furnished by the City of Baton
Rouge and Parish of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders
in whose names the proposal forms and/or specifications were issued. Altered or incomplete bids, (including non-
acknowledgement of issued addenda or the use of substitute forms or documents, will subject the bid to rejection on
non-responsiveness grounds.
8.
All bids must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the
bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
9.
All bids must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected as
non-responsive.
10. Where one or more vendor’s exact products or typical workmanship is designated as the level of quality desired or
equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered. If
bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality,
suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from
consideration. If requested, literature and/or specifications must be submitted within seven (7) days.
11. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by
the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate. Bidders
proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive
literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the specifications
in the solicitation.
Revised 02-28-24
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12. Written addenda issued prior to bid opening which modifies the bid shall become a part of the bid, and shall be
incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum shall be
binding. Bidders shall not rely upon any interpretation or correction given by any other method. Failure to acknowledge
receipt of addenda (if any) shall render the bid non- responsive and subject to rejection.
13. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and
must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802,
upon completion of the order.
14. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in
Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet
all requirements of Louisiana State Laws. Bidders should submit product label, material safety data sheet
and EPA registry number with bid or within five (5) days of request from purchasing office. This information
will be required on any subsequent deliveries if there is a change in chemical content or a different
product is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract
canceled.is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.
15. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish. All
freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new
(current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no
aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1)
year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from
the specifications must be indicated and/or supporting documentation supplied with bid submission.. Late deliveries or
unsatisfactory performance may be cause to cancel the Purchase Order or contract.
16. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to
standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise
specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery
and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or
supporting documentation supplied with bid submission
17. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to
persons who are employed by any agency of the City - Parish Government, or any business of which he or his spouse
has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against conflict of
interest and establishes guidelines to assure that appropriate ethical standards are followed. If any question exists
regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of
the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract.
18. The City-Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all
bids and waive any informalities
19. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the
City-Parish. There is no guaranteed minimum quantity.
20. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are excluded from
state and local taxes.
21. Acceptance of award by vendor, either in writing or by shipment of any article described herein, shall effectuate a
contract between City - Parish and vendor for the materials described herein, and no additional conditions or
amendments shall have any effect unless approved in writing by City - Parish.
22. The City - Parish is an equal opportunity employer, and does not discriminate against anyone on the basis of race, sex,
creed, color, religion, national origin, ancestry, reprisal, disability, sexual orientation, marital status or political affiliation.
Revised 02-28-24
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23. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced,
manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this preference
if allowed? YES
NO____. If this preference is claimed, attach substantiating information to the proposal to show
the basis for the claim.
24. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under this
contract.
25. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods
and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By
signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are
nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed by the laws of
the State of Louisiana as required by Louisiana Law.
26. In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is
authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an
ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to
any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid
awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional,
personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana
Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the
Louisiana Revised Statutes of 1950.
27. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies
that their company, any subcontractors, or principals are not suspended or debarred by the general services
administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform
administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a-133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov.
b. A contract award must not be made to parties listed on the government wide exclusions in the System for Award
Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under
statutory or regulatory authority other than Executive Order 12549.
28. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment in
Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly
executed invoice or delivery, whichever is later.
29. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by
East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless
otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures. In
the event there is a difference in unit prices and totals, the unit price shall prevail.
30. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given
at the bid opening or during the evaluation process. Bids may be examined within 72 hours after bid opening.
Information pertaining to completed files may be secured by visiting the Purchasing Division during normal working
hours. Written bid tabulations may be accessed at: http://city.brla.gov/dept/purchase/bidresults.asp.
31. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or take
other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and against all
claims and actions for bodily injury, death or property damages caused by fault of the contractor, its officers, its agents,
or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its
agents, or its employees, however the contractor shall have no obligation as set forth with respect to any claim or action
from bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its employees.
Revised 02-28-24
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32. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must
be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates
dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment
Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the
requirements of the Americans with Disabilities Act of 1990.
34. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations
which affect their employees or prospective employees.
35. All departments and agencies of the City of Baton Rouge, Parish of East Baton Rouge utilize an Enterprise
Resource Planning (ERP) system, Vendor Self Service (VSS) via the Tyler Technologies Munis system.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the purpose
of doing business with City-Parish and receive notifications of business opportunities. The City-Parish procurement
activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as applicable federal
statutes as directed by grant providers. Vendors must be registered to receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at
http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the
registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-
Registration-Guide-PDFide.
Additional information regarding how to do business with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids have opened at
http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and services
that you can provide. When agencies request products or services, our buyers pull directly from these numbers to send
out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses are two digit numbers that
better describe the commodity or service. For questions regarding commodity codes, please contact purchasing at
(225) 389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process
requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you can
submit it as part of the registration process. The W-9 form can be downloaded from the IRS website. We have created
step by step directions on how to properly complete the W-9 Form.
Revised 02-28-24
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