Special Education Direct and Related Services
| Agency: | State Government of Louisiana |
|---|---|
| State: | Louisiana |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11472990127395079 |
| Posted Date: | Mar 28, 2024 |
| Due Date: | Apr 23, 2024 |
| Solicitation No: | 654321-24-0073 |
| Source: | Members Only |
| bid number | description | date issued | bid open date/time | help |
| 654321-24-0073 |
Special Education Direct and Related Services
Original: 654321-24-0073 |
03/28/2024 |
04/23/2024
10:00:00 AM CT |
654321 |
|
Special Education Direct and Related Services
Addendum 1: 654321-24-0073-1 |
03/28/2024 |
Attachment Preview
ORLEANS PARISH SCHOOL BOARD
Procurement Department
2401 Westbend Parkway, Suite 5055
New Orleans, LA 70114
Telephone (504) 304-3917 | FAX (504) 309-2879
Paul A. Lucius, Executive Director of Procurement
REQUEST FOR PROPOSAL NO. 24-0073
SPECIAL EDUCATION DIRECT AND RELATED SERVICES
ELECTRONIC PROPOSAL SUBMITTAL DEADLINE:
TUESDAY, APRIL 23, 2024 @ 10:00 A.M.
VIRTUAL PRE - PROPOSAL MEETING: FRIDAY, APRIL 5, 2024 @ 10:00 A.M.
PROPOSER:
SIGNATURE:
NAME (PRINT OR TYPE):
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE:
EMAIL ADDRESS:
TERMS:
1
ORLEANS PARISH SCHOOL BOARD
Procurement Department
2401 Westbend Parkway, Suite 5055
New Orleans, Louisiana 70114
ADVERTISEMENT
REQUEST FOR PROPOSAL NO. 24-0073
SPECIAL EDUCATION DIRECT AND RELATED SERVICES
Electronic Responses to Request for Proposal relative to the above will be received via email
submission to the Procurement Department for the Orleans Parish School Board (“OPSB” or “the
District”) at 2401 Westbend Parkway, Suite 5055, New Orleans, Louisiana 70114 until 10:00 A.M.
(CST) on Tuesday, April 23, 2024.
Specifications and qualifications documents may be obtained by visiting the District’s website at
www.nolapublicschools.com; or by contacting the Executive Director of Procurement at
procurement@nolapublicschools.com.
The District will host a Virtual Pre-Proposal meeting to be held on Friday, April 5, 2024 at 10:00
A.M. (CST). The Virtual link can be found below:
Register in advance for this meeting:
The District reserves the right to reject any or all Responses to Request for Proposal whenever such
rejection is in its best interest in accordance with law. The provisions and requirements of this
advertisement shall not be waived.
NOLA Public Schools shall make every effort to provide reasonable accommodations for persons
with disabilities. The requests for any reasonable accommodation shall be submitted in writing
to the Executive Director of Procurement, no less than seven (7) days in advance of any meetings.
Paul A. Lucius
Executive Director of Procurement
FIRST INSERTION DATE:
THURSDAY, MARCH 28, 2024
SECOND INSERTION DATE: THURSDAY, APRIL 4, 2024
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TABLE OF CONTENTS
Request for Proposal / Invitation to Bid Instructions
1.0 Overview
1.1 Instructions to Proposers
1.2 Purpose
1.3 School District Profile
2.0 Scope of Services
3.0 General Terms & Conditions
4.0 Specifications
5.0 Special Terms & Conditions
6.0 Evaluation Criteria / Process
7.0 Proposal Forms/Submissions Requirements & Specifications
7.1 Proposal Submission Requirements
7.2 Submittal Requirements/Specifications
Appendix A – NOLA-PS Required Documents
8.0 Authority to Contract on Behalf of Company
9.0 Cost Form
10.0 References
11.0 Indemnity and Insurance
12.0 Certification Regarding Debarment, Suspension, Ineligibility & Voluntary Exclusion
13.0 Certification Regarding Lobbying Form
14.0 Proposer’s Certification Form
15.0 Non-Collusion Statement Form
16.0 Vendor Registration and W-9 Form Link
17.0 Conflict of Interest Form
18.0 Proposer Guaranties and Warranties
19.0 EDGAR Contract Form
Appendix B – Disadvantaged Business Enterprises Required Documents
20.0 Disadvantaged Business Enterprise (DBE) Program – Policy & Provisions
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OVERVIEW
1.1 Introductions to Proposers
One signed original proposal shall be submitted electronically and clearly marked: REQUEST
FOR PROPOSAL NO. 24-0073 ON APRIL 23, 2024 AT 10:00 A.M. to Mr. Paul A. Lucius,
Executive Director of Procurement: procurement@nolapublicschools.com.
The Orleans Parish School Board will not be responsible for the opening of, post-opening of, or failure
to open a Proposal not properly addressed or identified.
The Orleans Parish School Board will not assume the responsibility for any delay as a result of failure
of any entity to deliver Proposals on time.
The Proposal Submission Checklist is provided in Appendix A of this RFP. The checklist contains the
required documents needed to be submitted with vendor proposal. All vendors shall refer to the
checklist while preparing their proposals to ensure all required documents are submitted (See
Appendices A & B). Failure to submit required documents shall result in rejection and proposals will
not be reviewed by the Evaluation Committee.
No Proposal will be accepted after April 23, 2024 @ 10:00 A.M. under any conditions unless in
the best interest of NOLA-PS by an addendum notification.
Pre-Proposal Meeting (via Virtual)
Friday
Last Day for Questions@ 4:00 P.M. (CST)
Wednesday
Last Day for Addendum
Tuesday
PROPOSAL SUBMISSION DEADLINE no later than 10:00 A.M.
Oral Presentations (if applicable)
Evaluation Committee Meeting
Award Notification (approximate)
Execution of Agreement (approximate)
April 5, 2024 @ 10:00 A.M.
April 10, 2024
April 16, 2024
April 23, 2024
May 2 – May 3, 2024
May 2 – May 3, 2024
TBD
TBD
CODE OF SILENCE:
From the date the RFP is issued; through the time the Agreement is finally awarded by NOLA-PS
Elected Officials, Proposers shall not contact any Representatives of NOLA-PS, nor the District Staff,
nor their Advisors or Consultants with respect to this RFP, or RFP process, other than to submit
questions or protest in accordance with the Instructions to Proposers therein. This prohibition does not
apply to questions or comments sent in writing to the Director of Procurement, or questions made at
Pre-Proposal conferences, in presentations before evaluation committees, or during contract
negotiations. Proposers who violate this Code of Silence may be deemed non-responsive, and their
proposal may be rejected for cause.
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REQUEST FOR PROPOSAL DOCUMENTS: A complete set of Request for Proposal documents
shall be used in preparing proposals; neither the Orleans Parish School Board nor its representatives
assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of
Request for Proposal Documents.
The forms furnished as part of the specifications MUST be used for filing of Request for
PROPOSALS and must be signed by the proposer. No proposals will be considered unless made on
the forms provided and must not be detached from the proposal document of which it forms a part.
Failure to follow these instructions may result in your proposal being disqualified.
OBJECTION TO THE AWARD: If any Proposer who submitted a proposal has an objection to the
award of the contract to the Selected Proposer, the objecting Proposer shall furnish that protest, in writing,
to the Executive Director of Procurement (or Designee) within ten (10) Business Days of the notification
of non-award. The protest shall describe in detail the basis for the protest and shall request a
determination under this section of the Instructions to Proposers.
If a protest is filed in a timely fashion, the Executive Director of Procurement (or Designee) will review
the basis for the protest and relevant facts under such terms and conditions as he considers proper. Upon
completion of the review, the Executive Director of Procurement (or Designee) shall submit applicable
findings and recommendations to the Superintendent and/or Chief Financial Officer, who shall then
review the matter under such terms and conditions, as deemed proper. Upon receipt of authority to act
from the Superintendent or NOLA-PS, the Executive Director of Procurement (or Designee) will notify
those Proposers involved of its decision. The decision shall be final and binding on the objecting
Proposer.
WITHDRAWAL OF BID: Any bid may be withdrawn if clear and convincing sworn, written
evidence of obvious mechanical, clerical or mathematical error is furnished by the proposer to the
Executive Director of Procurement within 48 hours of proposal receipt.
SUPPLIER PERFORMANCE AND EVALUATION: The proposer, vendor, service provider
and/or supplier performance process will involve evaluating the proposer, vendor, service provider
and/or supplier’s overall quality status, as well as evaluating the quality of each material or service the
NOLA-PS wishes to purchase. Prior to the invoice submission, the proposer, vendor, service provider
and/or supplier, shall meet with a purchasing representative to discuss and review deliverables and
timeline events for said services. Contract with automatic renewals will be based upon the NOLA-PS
evaluating and analyzing proposer, vendor, service provider, and/or supplier performance.
DEBARMENT AND SUSPENSION: To ensure that the Orleans Parish School Board does not enter
into a contract with a debarred or suspended company or individual, each responsive proposer must
include a certification statement with each bid. By signing the certification statement, the proposer
certifies that neither it nor any of its principals (e.g., key employees) have been proposed for
debarment, debarred or suspended by a Federal Agency. It is the responsibility of each proposer to
sign the attached certification statement and submit it with the bid. Failure to comply with this
requirement will cause your bid to be disqualified and declared non-responsive.
BACKGROUND CHECK: Contractor will not employ any person to provide services who has been
convicted, or pled nolo contendere to, any one of the crimes listed in the Louisiana Child Protection
Act. La R.S. 15:587.1 (C). Criminal History Record must be obtained by contractor for all employees
to be hired and shall be retained during the duration of the employment. Records are to be updated on
an annual basis.
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