(2) Sidewalk Tractors

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Agency:	City of Bangor
State:	Maine
Level of Government:	State & Local
Category:	24 - Tractors
Opps ID:	NBD11622108626845373
Posted Date:	Nov 8, 2023
Due Date:	Nov 15, 2023
Source:	Members Only

The City of Bangor requests bids to furnish and deliver two (2) heavy-duty, 4WD, articulating, oscillating rubber-tired or tracked, diesel-powered sidewalk tractor, FOB destination to the Fleet Maintenance Facility.

Due by 2:00 PM, Wednesday, November 15, 2023

General Information

Attachment Preview

Request for Proposals

Two (2) Sidewalk Tractors

Proposal No.

P24-15

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: October 20, 2023

I. Introduction

The City of Bangor requests bids to furnish and deliver two (2) heavy-duty, 4WD,

articulating, oscillating rubber-tired or tracked, diesel-powered sidewalk tractor, FOB

destination to the Fleet Maintenance Facility, 481 Maine Avenue, Bangor, Maine.

The unit will be used for plowing and snow-blowing sidewalks and summer work.

II. General Information

Available on the City’s website at the following web address:

www.bangormaine.gov/proposals. By submitting a response to this solicitation, the

Proposer accepts the responsibility for downloading, reading, and bidding by the

terms and conditions set forth in the City’s “General Information for Vendors”.

In your proposal, please specify whether you currently have or are in the process of

developing a domestic violence policy. If you do not have such a policy, let us know

if you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the Proposal Bid Form in an envelope marked "Proposal

No. P24-15: (2) Sidewalk Tractors" by 2:00 P.M. on [November 15, 2023 to the

Purchasing Department at City Hall, 73 Harlow Street, Bangor, Maine 04401.

Proposals may also be submitted via email by sending to: bids@bangormaine.gov. If

emailing the proposal, please reference “Proposal No. P24-15: (2) Sidewalk

Tractors” in the subject line. Proposals will be publicly opened at the time stated

above in Council Chambers, 3rd floor of Bangor City Hall, 73 Harlow Street, Bangor,

Maine.

A tabulation of all received Proposals will be posted on the City's website by 4:30

P.M. on the opening date. Visit www.bangormaine.gov/bidtabs for results.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than

4:30 P.M., Friday, November 3, 2023.

Proposal No. P24-15

Page 1 of 11

Two (2) Sidewalk Tractors

The City will provide a response by 4:30 P.M. on Tuesday, November 7, 2023. This

response will be in the form of an addendum, accessible on the City's website.

Notifications will be sent to the Registered Vendor List when new addenda are

released. To receive these updates, the City strongly encourages all potential

bidders to register as vendors at www.bangormaine.gov/vendorregistration.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient

time to be received by the Purchasing Department before the submittal deadline.

Any proposal, portion of a proposal, or requested proposal revision received at the

City Purchasing Department after the time and date specified, will be returned to the

Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the

date of opening. All proposals shall be subject to acceptance by the City during this

period.

To withdraw a proposal prior to the opening, the Proposer shall request the

withdrawal in writing. All costs associated with the withdrawal (i.e. mailing fees) will

be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects

in proposals, or accept a higher cost proposal if it is deemed to be in the best

interest of the City. The City also reserves the right to clarify with the successful

proposer.

VIII. Information for Proposers

A. All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. The Bid Form, and Section X: pages four (4) through ten (10) must be

completed and returned for a proposal to be considered. A manufacturer's

brochure must also be included with the bid submission.

C. Proposers are required to maintain the following insurance policies throughout

the life of the project and name the City of Bangor as an additional insured

where applicable:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

Proposal No. P24-15

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Two (2) Sidewalk Tractors

3. Comprehensive Automobile Liability

4. Commercial & General Liability

$1,000,000 combined, single limit

per accident

$2,000,000 combined single limit

$4,000,000 aggregate

5. Professional Liability (Errors &

Omissions)

$2,000,000 combined single limit

$4,000,000 aggregate

D. In Section X. Specifications, a space is provided for the Proposer to answer

whether they comply with the referenced section. Any variation from the

requested specification must be noted in the Vendor Specifications column.

IX. Award

The bid award will be based on the following:

A. Qualifications of and/or prior history with the Proposer and equipment (if there is

no history with Proposer, references may be requested),

B. Availability of equipment and parts, and

C. Cost.

X. Specifications

The equipment requested must be new, unused, and the manufacturer’s current

year production model or unsold previous year model. It shall be complete as

nationally advertised. The complete unit must be designed for severe-duty winter

weather conditions, as well as for hot weather conditions. This unit must have a

quick-connect snow plow blade attached at the front, which may also be used for

carrying a snow blower, hydraulic sander, and a power angle broom.

The equipment must be thoroughly inspected, serviced, and ready for use upon

delivery.

To ensure that only those tractors that are of sufficient power, are not too large for

operating on municipal sidewalks, and qualify as market-proven commercial

production vehicles, the following mandatory specifications have been established.

Bids will be rejected if the first five mandatory specifications are not met.

A. Two (2) four-wheel drive articulating, oscillating, rubber-tired or tracked, diesel-

powered multi-purpose tractors, designed for year-round work, utilizing various

attachments shall be supplied.

B. Tractors shall be no wider than 50½”, including fenders and no higher than 80”

to the top of the roof.

C. The engine shall be a water-cooled diesel with at least 74 hp @ 2,500 rpm and

producing torque of 224 lbs-ft @ 1,600 rpm.

D. Tractors shall have sufficient hydraulic capability to power manufacturer's own

hydraulically driven angle sweeper, cold planer, 14’ wide rotary mower, etc.

Proposal No. P24-15

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Two (2) Sidewalk Tractors

E. Tractors shall have a mechanically driven front Power Take Off (PTO).

F. Tractors shall have metal fenders, engine covers and body panels.

Units:

4WD, rubber-tired or tracked, articulating, oscillating tractors. Trackless Series MT7

or Prinoth SW 50 or equal alternate that meets or exceeds the specifications on the

following pages.

Vendor Name: _______________________

Engine:

Requested Specifications

Water cooled diesel.

Automatically reversing engine fan.

Min. 74 hp @ 2500 rpm. producing min.

224 lbs-ft of torque @ 1600 rpm.

Engine must be Tier 4 final.

Cold starting system, and block heater.

Engine must meet or exceed all EPA and

DEP fuel requirements.

Engine must be programmed for no idle

shut down.

Vendor Specifications

Transmission:

Requested Specifications

Hydrostatic with fuel-saver mode.

Electronic foot pedal, pedal can be used

to manage fuel saver mode.

Three position pattern shift lever.

Two speed transmission, one for power,

and one for speed.

Low range 0-12km/hr., high range 0-

32km/hr.

Must have neutral position to allow tow.

Vendor Specifications

Axles:

Requested Specifications

Unit shall run Dana model 60 full float.

“Track lock” rear and front differentials, or

approved equals.

Axle shafts, min. 8-wheel studs.

8 bolts holding axle to housing.

Electric locking differentials with separate

switches for each axle, auto shut off after

30 seconds of continuous use. Will not

function in high gear.

Vendor Specifications

Proposal No. P24-15

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Two (2) Sidewalk Tractors

Braking System:

Requested Specifications

At least three separate brake systems; 1)

hydrostatic dynamic, 2) hydraulic service

and 3) mechanical actuated

emergency/park.

Park brake must be used as a back-up

system if hydraulic system fails.

Park brake must use a warning buzzer

when applied.

Tires/Tracks:

Requested Specifications

LT245/75R x 16 winter radials or

approved tracks.

HD wheels with at least 8 studs.

Two (2) spare wheels and tires.

Hydraulics:

Requested Specifications

Engine driven gear pump, min 20gpm.

A second hydraulic pump engages when

PTO is engaged.

Low hydraulic oil warning.

Joystick controlled.

Seven (7) front hydraulic couplers for

operational controls.

Two (2) pair high volume front couplers.

One (1) pair of couplers on rear with

output of 16gpm.

Color coded couplers to match joystick

color coded switches.

Electrical:

Required Specifications

12V neg. ground system.

12V battery with min. 950 CCA group 31.

200amp alternator, main breaker switch

protection.

Battery disconnect switch inside engine

compartment that can be locked out.

Wire harnesses must have identifiers on

both ends of wires for ease of tracing.

Vendor Specifications

Proposal No. P24-15

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Two (2) Sidewalk Tractors

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