Perry Road Pump Station-Kmart Pump Station Evaluation
| Agency: | City of Bangor |
|---|---|
| State: | Maine |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11622530432326859 |
| Posted Date: | Feb 7, 2024 |
| Due Date: | Mar 13, 2024 |
| Source: | Members Only |
Perry Road Pump Station-Kmart Pump Station Evaluation
The City of Bangor is soliciting technical and price proposals from qualified engineering firms to complete and evaluation for future modifications and upgrades to the Perry Road Pump Station and the Kmart Pump Station.
Due by 2:00 PM, Wednesday, March 13, 2024
General Information
Attachment Preview
Request for Proposals
Perry Road Pump Station-Kmart Pump Station Evaluation
Proposal No. P24-38
Purchasing Department
262 Harlow Street
Bangor, ME 04401
207-992-4282
Issue Date: February 7, 2024
I. Introduction
The City of Bangor (City) is soliciting technical and price proposals from qualified
engineering firms to complete and evaluation for future modifications and upgrades
to the Perry Road Pump Station and the Kmart Pump Station.
II. General Information
Available on the City’s website at web address: www.bangormaine.gov/proposals. By
submitting a response to this solicitation, the Proposer accepts the responsibility for
downloading, reading, and bidding by the terms and conditions set forth in the City’s
“General Information for Vendors”.
In your proposal, please specify whether you currently have or are in the process of
developing a domestic violence policy. If you do not have such a policy, let us know if
you would like to receive a copy of the City of Bangor's policy as a reference.
III. Submission
For consideration, interested Proposers must submit three (3) original hard copies,
the proposal Bid Form in an envelope marked "Proposal No. P24-38: Perry Road
Pump Station-Kmart Pump Station Evaluation” by 2:00 P.M. on Wednesday,
March 13, 2024.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov ; or
B. Hand Deliver to 262 Harlow Street, Bangor, ME (back entrance of building at
City of Bangor entrance); or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,
ME 04401; or
D. All Other Delivery Services addressed to 262 Harlow Street, City of Bangor,
Bangor, ME 04401.
Proposal No. P24-38
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All submissions should reference “Proposal No. P24-38: Perry Road Pump Station-
Kmart Pump Station Evaluation”. Proposals will be publicly opened at the time
stated above in the temporary Council Chambers, 262 Harlow Street, Bangor, Maine
(see Appendix A - Meeting Location Map).
A tabulation of all received Proposals will be posted on the City's website by 4:30 P.M.
on the opening date. Visit www.bangormaine.gov/bidtabs for results.
IV. Project Review Meeting and Questions
A non-mandatory meeting will be held at 2:00 PM on Wednesday February 21, 2024
at the Wastewater Treatment Plant, 760 Main Street, to review the scope of the
project. Any questions after the project meeting must be directed in writing to
bids@bangormaine.gov no later than 4:30 PM, Friday March 1, 2024.
The City will provide a response by 4:30 P.M. on Friday, March 1. This response will
be in the form of an addendum, accessible on the City's website. Notifications will be
sent to the Registered Vendor List when new addenda are released. To receive these
updates, the City strongly encourages all potential bidders to register as vendors at
www.bangormaine.gov/vendorregistration.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient
time to be received by the Purchasing Department before the submittal deadline. Any
proposal, portion of a proposal, or requested proposal revision received at the City
Purchasing Department after the time and date specified, will be returned to the
Proposer unopened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the
date of opening. All proposals shall be subject to acceptance by the City during this
period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal
in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by
the Proposer.
VII. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects
in proposals, or accept a higher cost proposal if it is deemed to be in the best interest
of the City. The City also reserves the right to clarify with the successful Proposer.
Proposal No. P24-38
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Perry Road Pump Station-Kmart
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VIII. Information for Proposers
A. All Federal and State taxes must be excluded from the proposal price. Upon
request, a tax exemption certificate for the City of Bangor shall be furnished to the
successful Proposer.
B. The Bid Form, included with this request must be completed and returned for a
proposal to be considered.
C. Proposers are required to maintain the following insurance policies throughout the
life of the project and name the City of Bangor as an additional insured where
applicable:
1. Worker’s Compensation Insurance
2. Employer’s Liability Insurance
3. Comprehensive Automobile Liability
4. Commercial & General Liability
5. Professional Liability (Errors &
Omissions)
Statutory
$500,000 each accident
$500,000 disease – policy unit
$500,000 disease – each employee
$1,000,000 combined, single limit
per accident
$2,000,000 combined single limit
$4,000,000 aggregate
$2,000,000 combined single limit
$4,000,000 aggregate
IX. Background
The City requires the services of an engineering consultant to review existing data,
plans and reports and submit recommendations for future improvements/ replacement
for both the Perry Road Pump Station and the Kmart Pump Station. Both of these
facilities have outlived their useful life and require significant improvements or
replacement.
The City has the following plans and reports available to the selected Proposer:
A. As-Built Plan of Perry Rd. Pump Station
B. As-Build Plan of Kmart Pump Station
C. Topographic survey information (1-foot contours from City GIS, additional survey
may be necessary)
D. Pump station records
E. CCTV data for select sewer mains
F. GIS data
G. City of Bangor 2022 Comprehensive Plan
Perry Road Pump Station
It is anticipated the Perry Road Pump Station project will require relocation to a new
site on private property, within the immediate vicinity of the existing sewer main. The
Proposal No. P24-38
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Perry Road Pump Station-Kmart
Pump Station Evaluation
Proposer will be responsible for determining the optimum location for the new pump
station and provide the City with the desired land area necessary to construct and
maintain the future facility. Once and area has been identified, the City of Bangor will
be responsible for acquiring this property. The Proposer shall prepare preliminary
plans for the new pump station sufficient to develop budgetary figures for design and
construction of the pump station for future city funding requirements.
Kmart Pump Station
The engineering evaluation for the Kmart Pump Station will inform the City on the
feasibility of the following options:
A. Upsizing the existing or a replacement pump station
B. Reconfiguring a portion of the influent to flow by gravity and upgrading the pump
station
C. Reconfiguring all sewer to flow by gravity and eliminating the pump station
Initially, the City intended to upgrade or replace the existing pump station. Recently
however, the City has explored the possibility of eliminating the pump station
completely and redirecting flows to a new gravity sewer that would tie into the existing
gravity sewer near interstate 95. The Proposer’s evaluation for the Kmart Pump
Station is to determine if gravity sewer is feasible and then recommend whether pump
station upgrades or new gravity sewer, or a combination of both would provide the
most economical approach for improvements at this location. Once an improvement
path has been selected based on the Proposer’s findings, the Proposer shall prepare
preliminary design plans sufficient to develop budgetary figures for design and
construction of the recommended improvements sufficient for future city funding
requirements.
Refer to “XI. Scope of Services” for additional information. All engineering work must
be completed on or before June 28, 2024 for the Kmart Pump Station and September
27, 2024 for the Perry Road Pump Station.
X. Technical Proposal
The Proposer shall submit three copies of the technical proposal. The technical
proposal shall be clear and concise, and shall provide the City with an understanding
of the Proposer’s ability to undertake and complete the proposed work.
XI. Scope of Services
All engineering work must be performed by or under the direct supervision of, a
professional engineer licensed to work in the State of Maine. The scope of services
includes, but is not limited to, the following tasks:
A. Review existing data and documentation
Proposal No. P24-38
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B. Assess existing utilities and need for extensions to serve new facilities
C. Assess current pump station influent sewer shed to identify any sources that could
be eliminated via gravity sewers
D. Assess the Kmart Pump Station sewer shed to determine if the pump station can
be removed and replaced by gravity flow system
E. Complete necessary field survey to verify elevations for design alternatives
F. Review City Land Use Ordinance and all other regulations applicable to the
proposed project
G. Work closely with City staff to fully identify estimated sewer flow needed for future
development within sewer shed and facility operation and maintenance needs and
features
H. Perform cost-benefit analysis of alternative pump stations such as in-line pump
stations
I. Identify any immediate upgrades to ensure continuous pump station operation
through project completion
J. Write a report documenting analysis and recommendations
K. Develop a conceptual design, including Supervisory control and data acquisition
(SCADA) integration, to be reviewed by City staff
L. Review recently constructed Odlin Rd. pump station project specifications to
optimize standardization of new pump station designs
M. Meet with City staff and Infrastructure Committee to review project (assume a
minimum of 4 meetings during the design process)
N. Provide a written report outlining recommendations and cost/benefit analysis of
options evaluated
It is the City’s intention that the Proposer shall provide the City with preliminary pricing
in the spring of 2024 to incorporate into the City’s 2025 fiscal year budget for final
design and construction costs for both pump station locations.
XII. Instructions and Information for Proposers
The following provides a general description of information required in the proposals
and the format to be followed. Proposers must furnish all information requested and
follow the instructions as noted herein.
Proposals should be prepared providing a straightforward, concise delineation of the
capabilities proposed to satisfy the requirements of the City. Completeness and clarity
of content are requested. All brochures, presentations, and items submitted in support
of proposals will become part of the contract.
XIII. Proposal Organization
A. Qualifications and Past Experience
The Proposer shall include a brief description of all pertinent team members, such
as engineers, project managers, construction manager, etc. Description shall
Proposal No. P24-38
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