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Agency:	City of Bangor
State:	Maine
Level of Government:	State & Local
Category:	37 - Agricultural Machinery and Equipment
Opps ID:	NBD11622530439361769
Posted Date:	Feb 7, 2024
Due Date:	Mar 13, 2024
Source:	Members Only

Small Front-End Loader

The City of Bangor requests bids to furnish and deliver one (1) compact, 4WD, rubber tired, articulated front end loader, FOB Destination to Fleet Services, 481 Maine Avenue, Bangor, Maine.

Due by 2:00 PM, Wednesday, March 13, 2024

General Information

Attachment Preview

Request for Proposals

Small Front-End Loader

Proposal No. P24-41

Purchasing

Department

262 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: February 7, 2024

I. Introduction

The City of Bangor requests bids to furnish and deliver one (1) compact, 4WD, rubber

tired, articulated front end loader, FOB Destination to Fleet Services, 481 Maine

Avenue, Bangor, Maine. The unit must be furnished and delivered per the

specifications contained herein. The complete unit must be designed for severe-duty

construction conditions.

II. General Information

Available on the City’s website at the following web address:

www.bangormaine.gov/proposals. By submitting a response to this solicitation, the

Proposer accepts the responsibility for downloading, reading, and bidding by the

terms and conditions set forth in the City’s “General Information for Vendors”.

In your proposal, please specify whether you currently have or are in the process of

developing a domestic violence policy. If you do not have such a policy, let us know

if you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form in an envelope marked "Proposal

No. P24-41: Small Front-End Loader" by 2:00 P.M. on Wednesday, March 13,

2024.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to 262 Harlow Street, Bangor, ME (back entrance of building at

City of Bangor entrance); or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401; or

Proposal No. P24-41

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Small Front-End Loader

D. All Other Delivery Services addressed to 262 Harlow Street, City of Bangor,

Bangor, ME 04401.

All submissions should reference “Proposal No. P24-41: Small Front-End

Loader”. Proposals will be publicly opened at the time stated above in the

temporary Council Chambers, 262 Harlow Street, Bangor, Maine (see Appendix A -

Meeting Location Map).

A tabulation of all received proposals will be posted on the City's website by 4:30

P.M. on the opening date. Visit www.bangormaine.gov/bidtabs for results.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than

4:30 P.M., Friday, February 23, 2024.

The City will provide a response by 4:30 P.M. on Friday, March 1, 2024. This

response will be in the form of an addendum, accessible on the City's website.

Notifications will be sent to the Registered Vendor List when new addenda are

released. To receive these updates, the City strongly encourages all potential

bidders to register as vendors at www.bangormaine.gov/vendorregistration.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient

time to be received by the Purchasing Department before the submittal deadline.

Any proposal, portion of a proposal, or requested proposal revision received at the

City Purchasing Department after the time and date specified, will be returned to the

Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the

date of opening. All proposals shall be subject to acceptance by the City during this

period.

To withdraw a proposal prior to the opening, the Proposer shall request the

withdrawal in writing. All costs associated with the withdrawal (i.e. mailing fees) will

be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects

in proposals, or accept a higher cost proposal if it is deemed to be in the best

interest of the City. The City also reserves the right to clarify with the successful

Proposer.

Proposal No. P24-41

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Small Front-End Loader

VIII. Information for Proposers

A. After most sections in this Request for Bids, a space is provided for the Provider

to answer whether they comply with the referenced section. Caution should be

taken by the Proposer to ensure that all questions are answered in the spaces

provided and that all information requested is provided.

Pages four (4) through eight (8) of this request must be completed and returned

with all questions answered in order to be considered.

Any exception to the provisions in the specifications must be marked in the body

of this document and itemized on a separate page titled “Exceptions”, referenced

by section number and paragraph, along with a detailed explanation of the

exception.

The entire unit and all equipment must be thoroughly inspected, serviced, and

ready for use upon delivery. All work performed must meet established industry

standards of quality to be acceptable. Any unacceptable work must be corrected

before payment is issued.

B. All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the

successful Proposer.

C. The Bid Form, included with this request must be completed and returned for a

proposal to be considered.

D. Proposers are required to maintain the following insurance policies throughout the

life of the project and name the City of Bangor as an additional insured where

applicable:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$2,000,000 combined single limit

$4,000,000 aggregate

$2,000,000 combined single limit

$4,000,000 aggregate

IX. Award

The bid award will be based on one or more of the following:

A. Quality and performance of equipment offered;

B. Availability of equipment; and

Proposal No. P24-41

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Small Front-End Loader

C. Prior history or experience with the Proposer and/or prior history or experience

with the equipment offered (if no history or experience, references will be

requested).

X. Specifications

A. Model

1. Wacker/Neuson Model WL37, Caterpillar 904B, Volvo L20 Articulated Wheel

Loader, or approved equal alternate.

Make:

Model:

B. Engine

1. Four (4) cylinder; liquid-cooled diesel engine

2. Turbocharged (minimum: 70 HP @ 2,300 RPM’s)

3. Exhaust emission and noise level must comply with State of Maine, Federal

and EPA standards and be Tier IV approved

Does the Proposer comply with the requirements of Section X: Specifications,

subsection B, 1-3?

Yes

Initials

C. Controls

1. Joystick control for all bucket functions, tractor movement and two (2) speed

control, and hydraulic function and differential lock control. Auxiliary hydraulic

controls will be a separate stick control with a detent on the pressure side.

Does the Proposer comply with the requirements of Section X: Specifications,

subsection C, 1?

Yes

Initials

D. Axles and Brakes

1. 4WD, heavy duty design

2. Brakes must operate on all four (4) wheels

3. Hydrostatic braking should be initial before drum brakes take over

4. Machine shall be equipped with a brake inching pedal as well as a parking

brake with lock-out ability to stop machine engagement

5. Axles shall have a minimum rating of 7,200 lbs.

6. Axles shall oscillate through the carriage center point

7. Operator safety interlock system on parking brake

Proposal No. P24-41

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Small Front-End Loader

Does the Proposer comply with the requirements of Section X: Specifications,

subsection D, 1-7?

Yes

Initials

E. Hydraulics

1. Heavy-duty package, capable of handling add-on equipment (high-flow)

2. Extreme service filtration system with a minimum 15-gallon tank

3. Open center, fixed displacement with thirty (30) gpm minimum capacity (high-

flow) with hands free operation. Low side shall be a minimum of 17 gpm, run

off joystick

4. System pressure at the quick couplers shall have a minimum working

pressure of 3,000 psi

Does the Proposer comply with the requirements of Section X: Specifications,

subsection E, 1-4?

Yes

Initials

F. Operator’s Cab

1. ROPS & FOPS cab that meets or exceeds all Federal, State, and OSHA

regulations

2. Enclosed with high output heater system

3. A/C system with pressurized cab

4. Fabric-covered, extra cushioned, high back suspension seat with retractable

seat belt

5. Seat belt color – High Vis orange or yellow

6. Illuminated instrument panel

7. Digital engine hour meter

8. Cab Gauges:

a. Oil pressure

b. Water temperature

c. Ammeter

d. Fuel level

e. All other applicable gauges

9. Windshield wipers on both front and rear glass with washers

Does the Proposer comply with the requirements of Section X: Specifications,

subsection F, 1-9?

Yes

Initials

Proposal No. P24-41

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Small Front-End Loader

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